2024 Minutes | Lake Emma Township

2024 Meeting Minutes

LAKE EMMA TOWNSHIP REGULAR MEETING

DATE: January 02, 2024, at 7:00 pm

The Lake Emma Township Board of Supervisors Regular Meeting of January 02, 2024

was called to Order by Chairperson Brian Behrens at 7:00 pm, at the Town Hall. The

Pledge of Allegiance was recited. Present Brian Behrens, Tony Platz, Brian Long, Nan Iles, Jeff Adolphson, Gene Hanson, Justin Long and Terry Long.

CHANGES OR ADDITIONS TO AGENDA – Roof quote, Intrepid Road, Fire Contract shall be placed under concerns from the floor.

Motion by Brian Long to approve the Clerk’s report of December 05, 2023, seconded by Tony Platz. Motion carried.

TREASURER'S REPORT

General Fund

Citizens Money Market - $ 59,325.45

Citizen’s Money Market Deposits - $ 100,739.91

Citizen’s Checking - $ 543.34

Road and Bridge Fund

Citizens Money Market - $ 110,036.44

Citizens Money Market Deposits - $ 217,702.13

Northview Bank Money Market - $ 16,916.04

Citizen’s CD - $ 185,977.15

Ending Balance - $ 318,442.04

Balance Available - $ 335,901.42

Motion by Tony Platz to approve the Treasurer’s report ending December 31,2023, seconded by Brian Long. Motion carried.

Reorganization:

Motion Tony Platz by to nominate Brian Behrens for Chairperson. Seconded by Brian Long. Motion Carried

Motion by Brian Long to nominate Tony Platz as Vice Chair. Seconded by Brian Behrens. Motion carried.

Motion by Tony Platz to approve the following listed below. Seconded by Brian Long. Motion carried.

Regular Meeting Dates: 1st Tuesday of each Month unless rescheduled due to Holiday.

or Election activities, 7:00 PM, Lake Emma Town Hall

Official Newspaper: Park Rapids Enterprise

Official Depositories: Citizen's National Bank and Northview Bank

Compensation: Per Resolution 24-01

Motion by Brian Long to approve Resolution 24-02 Designated polling place for 2024. Seconded by Tony Platz. Motion Carried.

Resolution 2024-02 on file.

Road report submitted by Justin Long

Did some plowing and sanding to try to combat the icy storms we have been receiving lately.

Finished the brush cutting on Intrepid Rd

Began brush cutting on the southern end of Green Pines Rd.

Moving into the new year, we are on the winter maintenance schedule. We will also continue using the mini-excavator and brush cutter to clear the right-of-way of any brush that is hanging into the roads as long as the weather is cooperating.

Contract for Road Maintenance. Board discussed contract.

Motion by Brian Long to approve the Road Contract for Snow Plowing, Grading. Salt and Sand per Contract. Seconded by Tony Platz. Motion Carried.

Motion by Brian Long to allow Long Construction to do Emergency Work up to $1000.00. Seconded by Tony Platz. Motion Carried.

Motion by Tony Platz to allow Brian Long to approve Long Construction up to $25,000.00 for emergencies. Seconded by Brian Behrens. Motion Carried.

Brian Behrens discussed his conversation with Troy Gilchrist. Discussion followed.

Brian Behrens will contact the parties on Intrepid regarding the road improvement. A matter will be discussed at the February meeting.

Gene Hanson submits the summary for the Healthy Lakes Grant Program.

Healthy Lakes is requesting $10,800.00 for 2023 instead of $12,000.00. The board agrees ` to the lesser amount.

Motion by Tony Platz to award $10,800.00 for the Lake Emma Watercraft Inspections. Seconded by Brian Long. Motion carried.

Set Date for Board of Audit Suggest February 06, 2024– 6:00 PM (Prior to Reg Meeting)

APPROVE DONATION REQUEST AS APPROVED ON March 14, 2023

Headwaters Animal Shelter $300.00 statue 18.022

Hubbard County Food Shelf $400.00 statue 465.039

Hubbard County Historical Society $ 200.00 statue 138.053

Hubbard First Response & Rescue $2000.00 statue 465.037

Kinship of The Park Rapids Area $1400.00 statue 471.935

Let's Go Fishing $ 300.00 statue 471.15.16

Living at Home of the Park Rapids Area $600.00

North Country Trails $ 300.00 471.15.16

Park Rapids Library $ 1500.00 statue 471.85

Motion by Brian Long to approve the donation requests with corresponding statues. Seconded by Tony Platz. Motion Carried.

Brian Long discusses the quote from Gartner Construction to shingle the Town Hall roof.

Motion by Brian Behrens to Approve the Bid from Gartner Construction and for Brian Long to check on adding the siding and repainting the Town Hall sign to the Bid. Seconded by Tony Platz. Motion Carried.

Board discusses Fire Contract.

CORRESPONDENCE AND REMINDERS

a. Hubbard County Townships Meeting: January 29, 2024, Hubbard County Courthouse 7:00 pm

b. Board of Audit February 06, 2024, at 6:00 pm

c. Lake Emma Township Meeting: February 06, 2024, at 7:00 pm.

Motion by Tony Platz to Adjourn the meeting at 8:35 pm. Seconded by Brian Long. Motion Carried.

_____________________________ ____________________________

Chairperson Brian Behrens Clerk Nan Iles

Lake Emma Board of Audit

February 6, 2024

The Lake Emma Township Board of Audit of February 06, 2024, was called to order at 6:00 pm. By Chairperson Brian Behrens. The Pledge of Allegiance was recited. Members present: Supervisors Brian Behrens, Tony Platz, Brian Long, Clerk Nan Iles, Treasurer Jeff Adolphson.

The Cash Basis Accounting Report and Statement of Indebtedness reports were also reviewed. Statements of Disbursement and Receipts and budget reports were reviewed.

Meeting Adjourned

Signatures of all board members

Brian Behrens_______________

Tony Platz _______________

Brian Long ______________

Clerk Nan Iles ______________

Date 02-06-2024.

Lake Emma Township Regular Meeting Minutes

of February 06, 2024

The Lake Emma Township Board of Supervisors Regular Meeting of February 06, 2024

was called to Order by Chairperson Brian Behrens at 7:00 pm, at the Town Hall. Members present: Supervisors Brian Behrens, Tony Platz, Brian Long, Clerk Nan Iles, Treasurer Jeff Adolphson, Justin Long, Terry Long and Ron Jacobson.

Changes and additions to Agenda: Brian Long – fire department meeting

Motion by Tony Platz to accept the Clerk's Regular Meeting Minutes of January 02. 2024. Seconded by Brian Long. Motion carried.

TREASURER'S REPORT

General Fund

Citizens Money Market - $ 62,675.09

Citizen’s Money Market Deposits - $ 64,244.62

Citizen’s Checking - $ 543.34

Road and Bridge Fund

Citizens Money Market - $ 194,210.98

Citizens Money Market Deposits - $ 198,291.29

Northview Bank Money Market - $ 16,918.19

Citizen’s CD - $ 185,977.15

Ending Balance - $ 262,535.91

Balance Available - $ 279,997.44

Motion by Brian Long to approve the Treasurer’s report ending January 31, 2024, seconded by

Tony Platz. Motion carried.

Road Report – Justin Long submitted the road report as follows:

Some snowplowing and sanding roads. We were also able to take advantage of the warm weather and scrape the ice and snow off the paved roads.

Continued with the brush cutting on Green Pines Rd.

Continuing into February, we are still on the winter maintenance schedule. We will also continue using the mini-excavator and brush cutter to clear the rights-of-way as long as the weather keeps cooperating.

Ron Jacobson questions if Holly Road will be paved in the future. Brian Long discusses Holly and Intrepid. Brian discusses the future of Holly.

Brian Behrens stated he did speak to some landowners on Intrepid regarding paving the road Questioning if they would like to go forward with the petition if the grant did not come through.

Brian Behrens discusses Sentence to Serve.

Motion by Brian Long for the equipment fund for sentence to serve in the amount of $1100.00. Seconded by Tony Platz. Motion carried.

Brian Long discusses the meeting with The Fire Department for the Fire Contract. Brian suggests we look at the Bill closely before we pay it.

Motion by Brian Long for Resolution 24-03 for Election Judges for the March 5, 2024, Election. Seconded by Brian Behrens. Tony Platz abstained. Resolution 24-03 on file.

Discussion regarding a Moderator for the Annual Meeting.

Discussion regarding the Levi for the General Fund, matter tabled until March meeting.

CORR ESPONDENCE AND REMINDER

a. Hubbard County Township Meeting – March 18, 2024, at Hart Lake 7:00 pm

b. Lake Emma Township Regular rescheduled to Thursday March 07, 2024, at 7:00 p.m.

c. Primary Election March 5th, 2024

d. Annual Meeting Tuesday March 12, 2024, at 7:00 pm.

e. Spring Short Courses April 3rd, Bemidji, MN

Motion by Brian Long to adjourn the meeting. Seconded by Tony Platz. Motion carried.

______________________________ ________________________

Brian Behrens Chairperson Nan Iles Clerk

Lake Emma Township Meeting of March 07, 2024, Minutes The Lake Emma Township Board of Supervisors Regular Meeting of March 07, 2024, was called to Order by Chairperson Brian Behrens at 7:00 pm, at the Town Hall. The Pledge of Allegiance was recited. Members present: Supervisors Brian Behrens, Brian Long, Clerk Nan Iles, Treasurer Jeff Adolphson, Justin Long. Corrections or additions to the agenda – Approved as is. Motion by Brian Behrens to accept the Clerk's Regular Meeting Minutes of February 06, 2024, and Board of Audit. Seconded by Brian Long. Motion carried. TREASURER'S REPORT General Fund Citizens Money Market - $ 63,657.04 Citizen’s Money Market Deposits - $ 182,585.99 Citizen’s Checking - $ 543.34 Road and Bridge Fund Citizens Money Market - $ 182,585.99 Citizens Money Market Deposits - $ 212,503.34 Northview Bank Money Market - $ 16,920.20 Citizen’s CD - $ 185,977.15 Ending Balance - $ 276,460.38 Balance All Accounts- $ 479,901.07 Motion by Brian Long to approve the Treasurer's Report for the Month ending February 29, 2024, Seconded by Brian Behrens. Motion carried. Road report submitted by Justin Long for the month of February. Spent a few hours sanding roads due to a small ice/rainstorm. Finished the brush cutting on Green Pines Rd. We also used a woodchipper and chainsaws to manually cut back the trees next to Vagabond Village and hedges along the houses. Completed the brush cutting on Ginger Dr. Completed the brush cutting on 250th (Ojibwe access rd.). Continuing into March, we are still on the winter maintenance schedule. The next roads we would recommend to the board for brush cutting would be Hunter Rd and 270th from Co. 4 going west all the way to the dead end. We are also keeping an eye on the weather and if it cooperates, we plan to start grading the roads earlier than usual. Discussion followed regarding cutting brush along the roads. Discussion for the next roads to be brushed. The board discusses the use of Durablend, 1 mile section of Holly and Intrepid for gravel preservation. Motion by Brian Long to contract with Hubbard to do two experimental sections of road for a total of 2 miles. Long Construction will provide feedback on product performance. Seconded by Brian Behrens. Motion Carried. The Board discussed the Levy for 2025. A suggestion from the Board is to raise the General Fund Levy to 130,00.00. Brian Long discusses his power point for Annual meeting. REMINDERS a. Hubbard County Townships Meeting: March 18, 2024, at Hart Lake 7:00 pm b. Lake Emma Township Meeting: April 02, 2024, at 7:00 pm c. Annual Meeting March 12, 2024, at 7:00 pm d. Spring Short Courses April 3rd, Bemidji, Mn e. Board of Equalization May 9, 2024, at 12:30 pm Motion by Brian Long to Adjourn the meeting, seconded by Brian Behrens. Motion Carried. The meeting adjourned at 8:15 pm.

_____________________________ __________________________

Supervisor Brian Behrens Clerk Nan Iles

Lake Emma Township Meeting of April 02, 2024, Minutes The Lake Emma Township Board of Supervisors Regular Meeting of April 02, 2024, was called to Order by Chair Brian Behrens at 7:00 pm, at the Town Hall. The Pledge of Allegiance was recited. Members present: Supervisors Brian Behrens, Tony Platz, Brian Long, Clerk Nan Iles, Treasurer Jeff Adolphson, Cindy Feela, Leroy Condin, Jed Nording, Justin Long, Officer David Pietila. Change to the Agenda – Fire Contract, Grant for Intrepid and Holly, Jed Nording, Gardner Johnson for building. Motion by Brian Long to accept the Clerk's Regular Meeting Minutes of March 07, 2024, Seconded by Brian Behrens. Motion carried. TREASURER'S REPORT General Fund Citizens Money Market - $ 56911.92 Citizen’s Money Market Deposits - $ 193,726.07 Citizen’s Checking - $ 543.34 Road and Bridge Fund Citizens Money Market - $ 193,726.07 Citizens Money Market Deposits - $ 193,726.07 Northview Bank Money Market - $ 16,920.20 Citizen’s CD - $ 16922.35 Ending Balance - $ 250,637.99 Balance All Accounts- $ 454,688.90 Motion by Brian Long to approve the Treasurer’s report ending March 31, 2024. Seconded by Tony Platz. Motion Carried. Road Report by Justin Long or March - Plowed and sanded all roads, thanks to a late season snowstorm. Finished the brush cutting on Hunter Rd. Graded the roads before the snowstorm hit. We were not able to grade the base one roads due to the lack of moisture, but we will continue to monitor them and grade them as soon as we can. Continuing into April, we are somehow still on the winter maintenance schedule. We finished the brush cutting on Hunter and started brushing on 270th. As the snow melts, we can start up on the grading again and hopefully start getting ready for crack sealing. Brian Long discusses an email he received regarding trees being cut. Discussion followed. Brian Long discusses the experimental use of Durablend on Holly and Intrepid. Gayle and David from Widseth will put together the next steps that will need to be taken care of. Discussion followed. Cindy Feela has questions regarding who would be paying for the paving of the road. Leroy Condin states there is a tree on Holly leaning over the road. Long construction will be taking care of it. Fire Contract was discussed. Brian Long discusses a couple issues with the Fire contract. Motion by Tony Platz to approve the Fire Contract in the $47,863.01, Seconded by Brian Long. Motion carried. The supervisors will set up a meeting with the Park Rapids Administration Department to discuss the Fire contract. Jed Nording represents Moore Engineering company. The company is based Out of North Dakota and branching into Minnesota. Civil Engineering firm. Brian Long discussed Gartner Construction for the Building work being done this summer. a. Hubbard County Townships Meeting: May 20, 2024, White Oak at 7:00 pm b. Lake Emma Township Meeting: May 07, 2024, at 7:00 pm c. Spring Short Courses April 3rd, Bemidji, Mn d. Board of Equalization May 9, 2024, at 12:30 pm Motion by Tony Platz to Adjourn the meeting, seconded by Brian Long. Motion Carried. The meeting adjourned at 8:30 pm.

_____________________________ __________________________

Supervisor Brian Behrens Clerk Nan Iles

Lake Emma Township Meeting of May 07, 2024, Minutes

The Lake Emma Township Board of Supervisors Regular Meeting of May 07,2024 was called to Order by Chair Brian Behrens at 7:00 pm, at the Town Hall. The Pledge of Allegiance was recited. Members present: Supervisors Brian Behrens, Tony Platz, Brian Long, Clerk Nan Iles, Treasurer Jeff Adolphson, Justin Long, Terry Long, Dave Reese and Krystina Rice, Tim Schmid, Roxanne Decoster, John Decoster, Cindy Feela and Larry Decoster, Mark Wisch, Officer David Pietila.

Agenda Resolution, Economic developments

Motion by Brian Long to accept the Clerk's Regular Meeting Minutes of April 02,2024, Seconded by Tony Platz. Motion carried.

TREASURER'S REPORT

General Fund

Citizens Money Market - $ 6127.69

Citizen’s Money Market Deposits - $ 6127.69

Citizen’s Checking - $ 543.34

Road and Bridge Fund

Citizens Money Market - $ 183,224.11

Citizens Money Market Deposits - $ 183,224.11

Northview Bank Money Market - $ 16,924.43

Citizen’s CD - $ 186,680.30

Ending Balance - $ 189,351.80

Balance All Accounts- $ 393,499.87

Motion by Tony Platz to approve the Treasurer’s report ending April 30, 2024. Seconded by Brian Long. Motion Approved.

Discussed Cd Rates from Northwoods Bank, Northview Bank and Citizens National Bank.

Northview Bank’s CD rate is the best at this point.

Motion by Tony Platz to cash in the Mature CD at Citizens National Bank for a 100-day CD at Northwoods Bank. Seconded by Brian Long. Motion Carried.

Motion by Brian Long to transfer $50,0000 from The Road and Bridge Fund to the General Fund. Seconded by Tony Platz. Motion Carried.

Road Report by Justin Long states Finished the crack sealing on Hunter Rd.

Completed the brush cutting on Hunter Rd and most of 270th.

Started the regular grading schedule and graded all the base one roads.

Finished sweeping all the blacktop roads.

Continuing into May, we are getting things ready for the summer season. We will continue with the regular grading and hit the base one roads when the weather allows it. We will also finish the brush cutting on 270th and with the board's approval, I would recommend also doing the section of 270th that goes east of County #4 along with Greysen Dr and Haywood Dr. Depending on scheduling, we might also be able to complete the gravel on 195th that was postponed last fall due to the change in seasons.

Discussed crack sealing. Discussed brushing on township roads.

Discussed finishing graveling 195 this summer.

Brian Long discusses Intrepid Road, Grant funding and status on the project.

Dave Reese discussed state aide project fund number stating it has been requested.

Next step will be to step up a meeting with Troy Gilchrist.

Discussion followed.

Motion by Brian Behrens accept the Widseth Assistance with Assessment Coordination proposal with a contract amount of $8000.00. Seconded by Tony Platz. Motion carried.

Motion by Tony Platz for Brian Long to coordinate with Widseth as needed for support with Intrepid Road project investigation. Seconded by Brian Behrens. Motion Carried.

Capital Planning – Brian Long discusses putting together a Capital Improvement plan.

Discussion followed.

Road Policy discussed.

Tim Schmid dropped off 189 gophers. A claim will be filed.

Brian Long discusses the Economic Development Authority meeting.

Brian Long Discusses Fire Contract and his meeting with Angela Weasner.

Spring Road Tour is scheduled for Tuesday May 21, 2024, at 3:30 pm.

REMINDERS

a. Hubbard County Townships Meeting: May 20, 2024, White Oak at 7:00 pm

b. Lake Emma Township Meeting: June 04, 2024, at 7:00 pm

Motion by Brian Behrens to Adjourn the meeting. Seconded by Tony Platz. Motion Carried. The meeting adjourned at 8:55 pm.

_____________________________ __________________________

Supervisor Brian Behrens Clerk Nan Iles

Subordinate Service District of May 13, 2024 The Lake Emma Township Board of Supervisors Regular Meeting of 13, 2024 was called to Order by Chair Brian Behrens at 7:00 pm, at the Town Hall. Members present: Supervisors Brian Behrens, Tony Platz, Brian Long, Clerk Nan Iles, Caleb Strandl, Dave Reese, Troy Gilcrest. Brian Long questions for Troy Gilcrest. Regarding the Resolution provided to the Board. Brian questions trust and PUD landowners. Subordinate Service District rules. Limit to landowners how have property on the road. Widseth will create exhibit and deliver to Brian Long for review and transmission to Attorney. Troy Gilchrist will prepare the petition and will define the parameters as rebuilding of the road and future major maintenance. Troy stated that minor maintenance like plowing, crack sealing, etc. would remain as part of normal maintenance and funded by the Road and Bridge fund. Brian Long questions the resolution for the Subordinate Service District. Resolution to determine voting eligibility should include language on ownership when Trusts and or PUD’s are involved. Troy Gilchrist will update and return to board prior to June 4 Board meeting. The attorney stated that the boundary can be revised after the petition is received at the discretion of the board Brian Behrens questions if they can adjust the boundary after the petition is signed. Tony Platz questions if we need to include the DNR or State. Troy stated we would exclude them. Troy stated he would write the petition where each owner pays equal portions. Brian Long questions bonds. Brian Long requests Troy to send the board a list of financial advisors. Troy discusses check list for the Subordinate Service District. Brian Long questions the term life of a loan, Troy stated that length of term for loan can be as long as 20 years. Engineer stated that typically 10 years is used. Brian Long questions Legal costs. Troy stated that he works on an hourly basis. Typical cost to set up a Subordinate Service District is $5000 to $6000. He bills on a hourly basis at 6 minute intervals. The hourly rate is between $250 and $260. Troy will be sending a Draft Petition, Caleb is doing an exhibit and sending it to Brian Long to approve and send on to the board members and Troy. Nan will contact Kaye Rave regarding the special Election Dates. Long asked the attorney if the assessments are by front foot or by owner. Troy stated they are by owner regardless of the amount of front footage along the road. Troy Gilchrist will provide township with a Bonding company contract. Tentative Schedule of project was discussed: June Meeting Resolution on Voting Petition from attorney for residents to begin process of gathering signatures. At least 50 percent required to pass. July Meeting Receive Petition certify vote If approved, set public meeting for within 30 days. August Board Meeting Certify Vote 60 days for 25% request for election After this is complete have can proceed with project. Meeting adjourned. 6:00 p.m.

___________________ ____________________

Brian Behrens Chair Nan Iles Clerk

SPRING ROAD TOUR May 21, 2024, 3:30 PM Present Supervisors Brian Behrens, Tony Platz, Brian Long, Clerk Nan Iles and Terry Long. Those presents departed the town hall at 3:45 pm. 250th – New gravel last year, finished the project this spring. Hunter- New paving 2023 project Haywood Dr – Brushing Glacier – reviewed brushing Grouse Road- Future Brushing to be done in the fall. Greyson – Gravel and brushing to be done this year. Green Pine – Garnet – discussed dead trees and stumps, also discussed rock removal. Gasparilla- Future brushing Holly – Brushing, North Holly – Gravel 270th – Gravel Cemetery – reviewed damage from skunk’s last fall Intrepid road was toured and discussed. Indigo – Reviewed Brushing from last fall The road tour ended at the Townhall at 5:30 pm.

_______________________ _________________

Brian Behrens Chair Nan Iles Clerk

Lake Emma Township Regular Meeting Minutes

of June 04, 2024

The Lake Emma Township Board of Supervisors Regular Meeting of June 04, 2024, at 7:00 was called to Order by Chair Brian Behrens at 7:00 pm, at the Town Hall. The Pledge of Allegiance was recited. Members present: Supervisors Brian Behrens, Tony Platz, Brian Long, Clerk Nan Iles, Treasurer Jeff Adolfphson, Dave Rossendahl, Cindy Feela, Caleb Strandlie, Lynne Erickson, Rose Culbertson, Mark Wisch, Justin Long and Terry Long, Renee Doll, David Pietila.

Changes and additions to Agenda: Gardner Johnson project, approved as is.

Motion by Tony Platz to accept the Clerk's Regular Meeting Minutes of May 07, 2024. Seconded by Brian Long. Motion carried.

Motion by Brian Long to approve the Spring Road report, Seconded by Tony Platz. Motion carried.

TREASURER'S REPORT

General Fund

Citizens Money Market - $ 5847.87

Citizen’s Money Market Deposits - $ 5847.87

Citizen’s Checking - $ 543.34

Road and Bridge Fund

Citizens Money Market - $163,045.60

Citizens Money Market Deposits - $ 163,045.60

Northview Bank Money Market - $ 16,926.58

Citizen’s CD - $ 187,447.76

R & B Fund Balances - $ 367,419.94

Ending Balance - $ 168,893.47

Balance All Accounts- $ 373,811.15

Balance Available – $ 186,363.39

Motion by Brian Long to approve the Treasurer's Report for the Month ending May 31, 2024, Seconded by Tony Platz. Motion carried.

Road Report – Justin Long submitted the road report as follows:

Finished crack sealing the town hall.

Completed the brush cutting on 270th.

Finished graveling 195th St.

Removed dead tree from Holly Rd.

Normal grading when the moisture allows it. The rain has allowed us to grade the base one roads more this year than all last year.

Continuing into June, we will continue with the regular grading and hit the base one roads when the weather allows it. We will also begin the gravel work on the roads discussed on the road tour with approval by the board.

Brian Long discussed Intrepid Road and the type of township roads we have.

Brian Long stated we had complaints last year on our Base 1 roads. We contracted for estimates on both Intrepid and Holly. Brian Long discussed the LRIP grant. Brian Long discusses the Subordinate Service District meeting from May 13th, 2024. Brian went over the meeting from the 13th with the residents at the meeting. Residents questioned the possible costs. Brian Long discussed the possible costs.

Motion by Brian Long to approve the Minutes of May 13, 2024, Seconded by Tony Platz. Motion Carried.

Resolution for Subordinate Service District shall be placed on hold until a meeting with the Attorney has been scheduled and held.

Motion by Brian Long to have Troy Gilchrist continue as our attorney for the Subordinate Service District for Intrepid Road, Seconded by Tony Platz. Motion carried.

Brian Behrens will contact Troy Gilchrist to schedule a meeting to discuss the petition and resolution.

Brian Long discusses Gartner construction regarding the building project. He stated they are about a month out.

REMINDERS

a. Hubbard County Townships Meeting: July 15, Township 7:00 pm 2024 at Farden Township

b. Lake Emma Township Meeting: July 02, 2024, at 7:00 pm

Motion by Brian Long to adjourn at 8 35 pm. Seconded by Tony Platz. Motion carried.

______________________________ ________________________

Brian Behrens Chair Nan Iles Clerk

Special Meeting Intrepid 06-17-2024

Present Brian Behrens, Tony Platz, Brian Long, Morrie Erickson, Lynne Erickson, Rose Culbertson, Kurt Beilke, Troy Gilchrist via Zoom.

Brian Long stated the Board has questions regarding the Resolution.

Brian Long questions the signature for Blazing Star LLC. Blazing Star LLC would get 1 vote.

Who would sign for the State and the County? Typically, they do not sign, the tax forfeited would not be able to be collected. The county would be able to be accessed. The board would like to take the tax forfeited out of the petition.

Motion by Brian Long to adopt Resolution 24-04, Resolution Regarding the Administration and Processing of Subordinate Service District Petitions. Seconded by Tony Platz. Motion carried.

Brian Long questions petition.

Nan Iles clerk asked if it was ok for 1 of the board members to go over the returned Petition before Verifying it.

A resident asked what the petition is. Brian Long explains the petition and voting on the petition. If you are voting yes, you are for the petition.

Troy Explains the resolution and the petition.

Brian Long discusses the timeline.

Troy Gilchrist states the petition is all on the property owners to have the residents sign the petition.

Brian Behrens questions names on the list. Troy will investigate the properties in question.

Tony Platz questions Trust Properties. Troy stated only one person will sign.

Brain Long requests Troy to update the petition to include the county Land and exclude the Tax Forfeited land.

Troy will send a new petition.

Brian Long questions how long we should wait for the petition to come back to the Clerk. Brian Long will contact the State regarding the timeline to except the LRIP Grant money.

The meeting ended at 4:45 pm.

Lake Emma Township Regular Meeting Minutes

of July 02 ,2024

The Lake Emma Township Board of Supervisors Regular Meeting of July 02, 2024, at 7:00 was called to Order by Chairman Brian Behrens at 7:00 pm, at the Town Hall. The Pledge of Allegiance was recited. Members present: Supervisors Brian Behrens, Tony Platz, Brian Long, Clerk Nan Iles, Treasurer Jeff Adolphson, Terry Long, Justin Long, Lynn Davidson, Connie Tate, Dave Reese, Kurt Beilke, Jeff Davidson, Morrie Erickson, Lynne Erickson, Ann Decoster, John Decoster, Rose Culbertson, Cindy Wisch, Bev Wisch and Mark Wisch.

Changes and additions to Agenda: Wash out on tar roads, economic development. Agenda approved as is.

Motion by Brian Long to accept the Clerk's Regular Meeting Minutes of June 04, 2024. Seconded by Tony Platz. Motion carried.

TREASURER'S REPORT

General Fund

Citizen’s Money Market Deposits - $ 38,739.86

Citizen’s Checking - $ 19,263.34

Citizens Money Market - $126,895.05

Citizens Money Market Deposits - $ 277,456.72

Northview Bank Money Market - $ 16,928.66

Northwoods Bank CD - $ 187,447.76

R & B Fund Balances - $ 367,419.94

Ending Balance - $ 316,196.58

Balance All Accounts- $ 521,116.34

Balance Available – $ 333,668.58

Motion by Tony Platz to approve the Treasurer's Report for the Month ending June 30, 2024. Seconded by Brian Long. Motion carried.

Road Report – Submitted by Justin Long

Normal grading on gravel roads. We were also able to grade Intrepid and Holly one last time before the Durablend was applied.

Used the mini-excavator and brush cutter to remove the brush from Greysen Dr.

Completed the “top cut” mowing of the township ditches.

Spent some time cleaning up trees due to a couple of storms that came through the area.

Installed new gravel on Greysen Dr.

Continuing into July, we will continue with the regular grading and continue monitoring the base one roads, including the sections with the Durablend on them. We will also continue the gravel work on the roads that were approved on the road tour.

Discussed mowing the ditches. Justin stated per Statue they can only do a top cut for the first cut of the year.

Brian Long discusses driveways. The township is receiving more requests for driveways. The board will discuss this matter at the next meeting.

Residents questions the Durablend. Jeff Adolphson discusses Durablend and less maintenance to roads treated with Durablend.

Terry Long discusses a driveway on Indigo. Stating we are getting a washout problem.

Brian Long summaries township roads. States Intrepid Road and Holly are Base 1 roads. Discussed trying Durablend on Intrepid and Holly. Summarized the project estimates for Intrepid and Grant. Discussed the Subordinate Service District and the responsibility of the landowners.

Residents questioned the petition and names on the petition.

Residents questioned who gets assessed. Residents question approximate cost to the residents, Brian Long states at this point an estimate may be $ 16,000.00 - $ 20,000.00. Several factors can change the amount the residents would be responsible for.

Brian Long goes over the timeline if a petition is received.

Dave Reese discusses State Aide Standards and design for roads. Discussed possible additional right of way. Dave Reese discusses the space between Stocking Lake and Lower Bottle Lake.

Residents questioned the cost of the road. They also questioned if they own more the one property, which is not determined at this time. Questions on requirements of road width. Dave states the road width is 22 feet.

Brian Behrens discusses the Edith A Wesfall quiet title, stating we received a petition from Sara Swanson attorney. No action will be taken at this time.

Brian Long discusses Economic Development meeting.

REMINDERS

a. Hubbard County Townships Meeting: July 15, 2024, Township 7:00 pm 2024 - Farden Township

b. Lake Emma Township Meeting: August 06, 2024, at 7:00 pm

c. Primary Election on August 13, 2024, the town hall will be open from 7 am to 8 pm

Motion by Tony Platz to adjourn at 8:45 pm. Seconded by Brian Long. Motion carried.

______________________________ ________________________

Brian Behrens Chairperson Nan Iles Clerk

Lake Emma Township Regular Meeting Minutes of July 02 ,2024 The Lake Emma Township Board of Supervisors Regular Meeting of July 02, 2024, at 7:00 was called to Order by Chairman Brian Behrens at 7:00 pm, at the Town Hall. The Pledge of Allegiance was recited. Members present: Supervisors Brian Behrens, Tony Platz, Brian Long, Clerk Nan Iles, Treasurer Jeff Adolphson, Terry Long, Justin Long, Lynn Davidson, Connie Tato, Dave Reese, Kurt Beilke, Jeff Davidson, Morrie Erickson, Lynne Erickson, Ann Decoster, John Decoster, Rose Culbertson, Cindy Wisch, Bev Wisch and Mark Wisch. Changes and additions to Agenda: Wash out on tar roads, economic development. Agenda approved as is. Motion by Brian Long to accept the Clerk's Regular Meeting Minutes of June 04, 2024. Seconded by Tony Platz. Motion carried. TREASURER'S REPORT General Fund Citizen’s Money Market Deposits - $ 38,739.86 Citizen’s Checking - $ 19,263.34 Citizens Money Market - $126,895.05 Citizens Money Market Deposits - $ 277,456.72 Northview Bank Money Market - $ 16,928.66 Northwoods Bank CD - $ 187,447.76 R & B Fund Balances - $ 367,419.94 Ending Balance - $ 316,196.58 Balance All Accounts- $ 521,116.34 Balance Available – $ 333,668.58 Motion by Tony Platz to approve the Treasurer's Report for the Month ending June 30, 2024. Seconded by Brian Long. Motion carried. Road Report – Submitted by Justin Long Normal grading on gravel roads. We were also able to grade Intrepid and Holly one last time before the Durablend was applied. Used the mini-excavator and brush cutter to remove the brush from Greysen Dr. Completed the “top cut” mowing of the township ditches. Spent some time cleaning up trees due to a couple of storms that came through the area. Installed new gravel on Greysen Dr. Continuing into July, we will continue with the regular grading and continue monitoring the base one roads, including the sections with the Durablend on them. We will also continue the gravel work on the roads that were approved on the road tour. Discussed mowing the ditches. Justin stated per Statue they can only do a top cut for the first cut of the year. Brian Long discusses driveways. The township is receiving more requests for driveways. The board will discuss this matter at the next meeting. Residents questions the Durablend. Jeff Adolphson discusses Durablend and less maintenance to roads treated with Durablend. Terry Long discusses a driveway on Indigo. Stating we are getting a washout problem. Brian Long summaries township roads. States Intrepid Road and Holly are Base 1 roads. Discussed trying Durablend on Intrepid and Holly. Summarized the project estimates for Intrepid and Grant. Discussed the Subordinate Service District and the responsibility of the landowners. Residents questioned the petition and names on the petition. Residents questioned who gets assessed. Residents question approximate cost to the residents, Brian Long states at this point an estimate may be $ 16,000.00 - $ 20,000.00. Several factors can change the amount the residents would be responsible for. Brian Long goes over the timeline if a petition is received. Dave Reese discusses State Aide Standards and design for roads. Discussed possible additional right of way. Dave Reese discusses the space between Stocking Lake and Lower Bottle Lake. Residents questioned the cost of the road. They also questioned if they own more the one property, which is not determined at this time. Questions on requirements of road width. Dave states the road width is 22 feet. Brain Behrens discusses the Edith A Wesfall quiet title, stating we received a petition form Sara Swanson attorney. No action will be taken at this time. Brian Long discusses Economic Development meeting. REMINDERS a. Hubbard County Townships Meeting: July 15, 2024, Township 7:00 pm 2024 - Farden Township b. Lake Emma Township Meeting: August 06, 2024, at 7:00 pm c. Primary Election on August 13, 2024, the town hall will be open from 7 am to 8 pm Motion by Tony Platz to adjourn at 8:45 pm. Seconded by Brian Long. Motion carried. ______________________________ ________________________ Brian Behrens Chairperson Nan Iles Clerk

Lake Emma Township Regular Meeting Minutes of August 6, 2024 The Lake Emma Township Board of Supervisors Regular Meeting of August 6, 2024 was called to Order by Chair Brian Behrens at 7:00 pm, at the Town Hall. The Pledge of Allegiance was recited. Members present: Supervisors Brian Behrens, Tony Platz, Brian Long, Clerk Nan Iles, Treasurer Jeff Adolphson, Kristine Rice, Lynne Erickson, Morrie Erickson, Rose Culbertson, Curt Bielke, Ron Jacobson, Ed Rosamie Solien, Cindy Feela, Justin Long, Terry Long. Changes and additions to Agenda: Grouse Road Culvert, Agenda as is with one addition. Motion by Tony Platz to accept the Clerk's Regular Meeting Minutes of July 02, 2024. Seconded by Brian Long. Motion carried. TREASURER'S REPORT General Fund Citizens Money Market - $ 37,039.89 Citizen’s Money Market Deposits - $ 38,357.22 Citizen’s Checking - $ 543.34 Road and Bridge Fund Citizens Money Market - $ 244,042.94 Citizens Money Market Deposits - $ 247,467.61 Northview Bank Money Market - $ 16,930.81 Northwoods Bank CD - $ 187,447.76 Ending Balance - $ 285,824.83 Balance all Accounts - $ 490,746.74 Balance Available - $ 303,298.988 Motion by Tony Platz to approve the Treasurer's Report for the Month ending July 31, 2024. Seconded by Brain Long. Motion carried. Road report submitted by Justin Long, Normal grading on gravel roads. The Durablend on Holly seems to be working well, but we should discuss maintenance options for the rest of the summer. Used the mini-excavator and brush cutter to remove the brush from Haywood Dr. Used the skid steer to fix the washed-out shoulders on Indigo Dr and Hunter Rd. Spent some time cleaning up brush around road signs. We have noticed the brush has really grown this year; due to the amount of rain we have received this summer. Installed new gravel on Holly Dr. Moving into August, we will continue with the regular grading and keep monitoring the base one roads, including the sections with the Durablend on them. We will also continue the gravel work on the roads that were approved on the road tour. Terry Long discusses the Durablend on Intrepid and Holly. States Intrepid has some bumps around the corners. Residents state you can tell the difference between the Durablend and the non Durablend area. Discussed adding Gravel to the South End of Holly. And discussed extending Durablend areas next year. Discussed adding new gravel to 280th on the East/West portion. Discussed Graffiti on the walls of the Box Culvert on Grouse Road. Brian Long will check out Culvert. Discussed Glider Road and using Calcium Chloride to prevent Dust. Bian Behrens will contact the resident regarding this matter. Brian Long stated we have not received a petition for Intrepid Road currently. So, no action will be taken. Morrie Erickson stated he and some other residents on Intrepid have contacted many of the parties named on the petition. He stated several residents do not want the road paved. Ed Rouseau discusses the road. Ed states a lot of people use the road to walk and run. Morrie would like the project ended. Kurt Bielke questions why pursue the issue. Brian Long states at this point until we get a petition nothing will be done. Brian Long states we are following the law. Discussion followed. Morrie questions why we do not have an end date for the petition to be filed. Discussion followed. Brian Behrens discusses an email from Susan Silvani. Brian did respond to her email. Brian Long discusses Driveways. Discusses county rules on driveways. Terry Long stated Arago Township has a driveway ordinance. Arago Township ordinance printed and given to Supervisors to review. Matter tabled until September. Discussed Tony Platz’s question regarding vacation for road. Brian Behrens discusses the question on Vacation of property. Brian Behrens did respond to the real estate agent regarding this matter. Motion by Brian Long to approve Resolution 2024-05 – a 1 Day On-Sale Liquor and Wine License at Sleeping Fawn Resort, for a one-day event. To be held on August 11th. 2024. Seconded by Tony Platz. Motion carried. Brian Behrens discusses Jeff Adolfsons resignation. Motion by Tony Platz to accept Jeffs resignation. Seconded by Brian Long. Motion carried. Motion by Brian Long to appoint Krystine Rice as the Treasurer. Seconded by Tony Platz. Motion carried. Motion by Brian Long to accept resolution 2024 -06, Resolution Appointing Election Judges. Seconded by Brian Behrens. Motion carried. Broad approved signing the contract with Gartner Johson Construction to replace shingles. Brian Long discussed Hubbard County Township meeting. REMINDERS a. Hubbard County Townships Meeting: September 16, 2024, 7:00 pm 2024 – Henrietta Township b. Lake Emma Township Meeting: September 03, 2024, at 7:00 Motion by Brian Long to adjourn the meeting. Seconded by Tony Platz. Motion carried. ______________________________ ________________________ Brian Behrens Chair Nan Iles Clerk

Lake Emma Township Regular Meeting Minutes

of September 3, 2024

The Lake Emma Township Board of Supervisors Regular Meeting of September 03, 2024

was called to Order by Chairperson Brian Behrens at 7:00 pm, at the Town Hall. The Pledge of Allegiance was recited. Members present: Supervisors Brian Behrens, Tony Platz, Brian Long, Clerk Nan Iles, Treasurer Krystina Rice, Justin Long, Terry Long, Rose Culbertson, Lynne Erickson, Curt Bielke, Julius Webster, Peggy Webster.

Changes and additions to Agenda: Speed sign off Holly Road, Agenda approved with the one addition.

Motion by Tony Platz to accept the Clerk's Regular Meeting Minutes of August 06, 2024. Seconded by Brian Long. Motion carried.

TREASURER'S REPORT

General Fund

Citizens Money Market - $ 38,162.21

Citizen’s Money Market Deposits - $ 38,655.03

Citizen’s Checking - $

Road and Bridge Fund

Citizens Money Market - $ 214,175.47

Citizens Money Market Deposits - $ 215,456,67

Northview Bank Money Market - $ 16,932.96

Northwoods CD – $ 187,447.76

Ending Balance - $ 254,111.70

Balance all Accounts - $ 459,193.76

Balance Available - $ 271,746.00

Motion by Brian Long to approve the Treasurer's Report for the Month ending August 31, 2024. Seconded by Tony Platz. Motion carried.

Motion by Tony Platz to place the CD from Northwoods Bank to Citizens National Bank for a 5-month period. Seconded by Brian Long. Motion Carried.

Road Report submitted by Justin Long for the month of August for Lake Emma Township

Normal grading on gravel roads. We were able to grade the base one roads a couple of times after some decent rain showers.

Finished the brush cutting on Haywood Dr

Used a stump grinder to clean up some of the road ditches on Green Pines Rd and Intrepid Rd.

Installed new gravel on 270th (the section going West from the Holly intersection)

Began the second round of ditch mowing.

Moving into September, we will continue with the regular grading and keep monitoring the base one roads, including the sections with the Durablend on them. Now that we are getting into the fall season, I would also recommend that we begin brush cutting some of the busier roads before the snow hits. I would start with Holly Rd, Grouse Rd, and Granite Dr, since the brush has really grown thick on these three roads this year.

Terry questions if they should gravel the middle section of Holly with Base 1 this fall. The Board agrees with the request to add new gravel.

Resident questions a missing speed limit sign on Holly. The Board approves the replacement of the speed sign.

Intrepid Road nothing new. No petition has been filed at this time.

Brian Behrens states he received a complaint about the tree trimming on Haywood Dr.

Brian Long will send a tree trimming policy to the Clerk. The policy will be discussed at the October Meeting.

Brian Long discusses the Grouse Road Culvert Graffiti. The Board has decided to leave the Culvert as is.

Brian Long discusses the Arago driveway policy. Brian Behrens will talk to Thomason, Swanson, and Zane about a policy for our township.

Brian Long states we can Opt in to the HRA/EDA Authority at no cost. The Board would like our County Commissioner to come to our October meeting to discuss Opt in resolution.

The November meeting shall be rescheduled to November 12, 2024, at 7:00 pm.

Reminders

a. Hubbard County Township Meeting: September 16, 2024, 7:00 pm Henrietta Township

b. Lake Emma Township Meeting: October 01, 2024, at 7:00 pm

Motion by Tony Platz to adjourn the meeting at 8:30 pm. Seconded by Brian Behrens. Motion carried.

______________________________ ________________________

Brian Behrens Chair Nan Iles, clerk