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LAKE EMMA TOWNSHIP REGULAR MEETING

DATE: November 07, 2017 7:00 pm 

1.      Call to Order: The Lake Emma Township Board of Supervisors Regular Meeting of November 07, 2017 was called to Order by Chairman Brian Behrens at 7:00 pm, at the Lake Emma Town Hall.  The Pledge of Allegiance was recited.  Members present: Brian Behrens, Tony Platz via Face Time from 861 Oviedo Road, The Villages, FL, Irene Weis, Clerk Nan Iles and Treasurer Lynne Erickson, also present Leroy Condon, Terry Long, Justin Long, Robb Swanson. 

2.      Changes or additions to the Agenda -  None 

3.      Clerk's Report:Tony Platz motion to accept Clerk's Report, Seconded by Irene Weis. Motion Carried.  

4.      Treasurer's Report  presented by Lynne Erickson

Citizens Money Market - $103,864.87

Northview Money Market - $89,748.23

Northview CD #1 - 100,289.86

Northview CD #2 - 376,086.99

Citizens Checking - $500.00

Total Accounts - $ 670,489.95

Available Funds - $194,13310          

            Total Claims for November $17,307.34

            Check #3816 - #3821

Motion by Brian Behrens to approve  Treasurer's Report, seconded by Irene Weis. Motion carried.

5.      Zhateau Zorbaz Liquor License : Motion by Brian Behrens to Approve the Liquor License for Zhateau Zorbaz, per resolution 17-3, seconded by Irene Weis. Motion Carried. Resolution on file. 

6.      Voting Booths - Lynne Erickson will look into the cost of New Voting Booths.

Discussion regarding a new resolution Designating Annual Polling Place. Brian Behrens motion to approve resolution 17-4, Annual Polling Place, seconded by Tony Platz. Motion Carried. Resolution on file. 

7.      Cemetery Update - Update by Irene Weis.  The cemetery fence has been fixed. Total bill of  $835.43 is scheduled for payment. Discussion regarding the adjacent property,  The township will be writing a letter to the property owner regarding the trees surrounding the cemetery. Irene also has reviewed our Insurance Policy, our policy will cover the cost of the repair, excluding the $250.00 deductible, we will be sending a Claim to our Insurance Company.  

8.      Road Report - Terry Long states the Yield sign was put up. Grading has been finished. Started sanding roads today, will be finishing the rest of the roads tomorrow. They will continue plowing Blacktops and wait for the Gravel Roads to freeze then will start plowing. Garnet area has been marked out and they will start removing trees and finish cutting back the bank in the spring.  WSN- Widseth, Smith and Nolting. Surveying estimate around was $1600.00 the final bill has not been received.

Six Yellow speed signs for Holly Road will be Ordered, cost per sign will be around $60.00.

Motion by Tony Platz to move forward on the speed signs, advisory signs of 35 miles per hour, Seconded by Irene Weis.  Motion Carried.

Township maps re-certification.  No changes - map will be returned to Hubbard County Highway Department  

9.      Concerns from the Floor - None 

10.  CORRESPONDENCE AND REMINDERS

a. Hubbard County Townships Meeting: Date and Time - November 20, 2017 at 7:30 at  Straight River Town Hall

b. Lake Emma Township Meeting: January 02, 2018 - 7:00 pm 

11.  Adjournment -Brian Behrens motion to adjourn meeting at 7:50 pm. Seconded by Irene Weis. Motion Carried.

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LAKE EMMA TOWNSHIP REGULAR MEETING

DATE: October 03, 2017 7:00 pm

1.                  Call to Order: The Lake Emma Township Board of Supervisors Regular Meeting of October 03, 2017 was called to Order by Chairman Brian Behrens at 7:00 pm, at the Lake Emma Town Hall.  The Pledge of Allegiance was recited.  Members present: Brian Behrens, Tony Platz, Irene Weis, Clerk Nan Iles and Treasurer  Lynne Erickson, also present Terry Long, Justin Long, Leroy Condon, Burt Fosse, Dorothy Fosse and Rich Thuleen.

2.                  Changes or additions to the Agenda-report on the Hubbard County Township Meeting

3.                  Clerk's Report-Tony Platz motion to accept the Sepember 5th, 2017 Minutes, Seconded by Brian Behrens.  Motion Carried. 

4.                  Treasurer's Report presented by Lynne Erickson.

Citizens Money Market-$115,713.29   Northview Money Market-$94,581.75

Northview CD #1-$100,000.00           Northview CD #2-$375,000.00

Citizens Checking-$500.00                  Total Accounts-$685,795.04

Available Funds-$210,795.04              Total Claims for October 2017-$17,371.66  

Check Numbers #3811-# 3815  

            Motion by Tony Platz to accept the Treasurer's Reoprt as presented. Seconded by Irene Weis.  Motion carried. 

5.                  Cemetary Update-Update from Irene Weis regarding the Cemetary Fence.  A part was ordered and the project should be finished sometime the first part of October.

6.                  Grant Money for New Voting Machines-Tony was questioning the grant. Lynne Ericson stated the Voting Machines are owned by the County.  Lynne states we need new voting booths.  Lynne will contact Hubbard County regarding the voting booths and research the grant available if needed.

7.                  Road Report

Terry Long states they graded all base 1 roads. They will monitor the roads, and continue blading.  They have finished the mowing for the year. They will be going back to do extra on some area.  Down to normal maintance.  All roads will be graded prior to winter 

 a. FALL ROAD TOUR-Terry states they will be brushing the township roads, they will start with the worst ones first.  Terry states they are taking the dead trees down as they see them.  If it looks like they are going to fall down they are taking them down.

 b. HOLLY ROAD-Brian Behrens states he has checked into being able to put up a speed limit sign.  We are unable to place a speed limit sign on Holly Road.

c. Granite and Glory yield sign-Rich Thuleen questions placement of a Dead End sign at the end of the road coming off County Road 7.  Terry states he thought there should be a Dead End sign at the end of the road.  We will be replacing the yield sign, it will be placed at the end Granite Dr instead of GloryTrail.

d. Update on the Garnet project-on the curve on the Ken Grob property.  Brian Behrens states he has talked to a couple different surveyors. Brian will be checking with another surveyor.  Motion by Brian Behrens to accept any estimate under $2200.00.  Seconded by Irene Weis.  All voting Aye: Brian Behrens and Irene Weis.  Voting Nay: Tony Platz. Motion carried.

e. Application for Vacation of a portion of Hideaway Dr in the Plat of Bonne-Terre served on Brian Behrens.

8.                  Concerns from the Floor-Burt Fosse questions if we could place slow sign on Holly. Terry Long states you could place any signs. Terry will look into signs to be placed on Holly. Matter will be discussed at the November meeting.

Update from Irene and Tony regarding the Hubbard County Township meeting.  MAT Annual Township meeting Conference November 16-18, 2017 at Mayo Civic Center in Rochester, Mn. FEMA for townships meeting in Walker, Joan Tweedale in working with  this program.

9.                  Correspondence and Reminders

a. Hubbard County Townships Meeting: Date and Time-November 20, 2017 at Straight River Township Hall 7:30 pm

b. Lake Emma Township Meeting: November 07, 2017-7:00 pm

 10.              Adjournment-Brain Behrens motion to adjourn at 8:12 pm

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LAKE EMMA TOWNSHIP REGULAR MEETING

DATE: September 5, 2017

 

1. Call to Order: The Lake Emma Township Board of Supervisors Regular Meeting of

     September 5, 2017 was called to Order by Chairman Brian Behrens at 7:00 pm, at the

     Town Hall. The Pledge of Allegiance was recited. Members present: Brian Behrens and

     Irene Weis, Clerk Nan Iles and Treasurer Lynne Erickson, also present Chris Rausch,

     Terry Long, Justin Long, Dorthy Fosse, Burt Fosse and Leroy Condon. Absent: Tony

     Platz.

2. Changes and additions to Agenda-None-Approved as is

3. Clerk's Report-Brian Behrens motion to approve minutes of August 1, 2017, seconded by

    Irene Weis. Motion carried.

4. Treasurer's Report-Lynne Erickson presented the Financial Report for the month

     ending August 31, 2017.

Citizens Money Market-$139,206.95

Northview Money Market-$94,550.66

Northview CD #1-$100,000.00

Northview CD #2-$375,000.00

CD #493-Redeemed 7-17

Citizens Checking-$500.00

Total Accounts-$709,257.61

Available Funds-$234,257.61

Total Claims for September 2017: $23,559.16

Check Numbers #3795-#3810

Irene Weis Motion to accept the Treasurer's report, Brian Behrens seconded the motion.

Motion carried.

5. Holly Road

    Burt Fosse presents petition to the board for a speed limit on Holly Road and on 270th.

     They would like the speed limit to be 35 miles an hour.

     Brian stated he has talked to the County regarding this issue, and would like to do some

     more research. Matter to be discussed at the October meeting.

6. Road Report

    Terry Long they did do some graveling on Half Moon and Greyson. Graded all base one

    roads. Depending of the weather that may be the last grading they will do. They will

    start on mowing. Discussed the Yield sign on Granite and Glory. Matter is tabled until

    the October meeting.

7.   Fall Road Tour-September 27th, 2017 at 4:00 pm

8.   Insurance Amount for Independent Contractor's-Contractor's will be required to carry

      Liability Insurance policy for at least 1 1/2 Million dollars.

9.   District Meeting-Irene Weil discusses the District Meeting, and some of the new changes in the law.

10. Cemetery Fence-Irene Weis presented an estimate to fix the Cemetery /fence from Rick

      Harding at Redpine Property Services. Brian Behrens motion to have Redpine Property

      Services fix the Cemetery Fence for $897.05. Irene seconded the motion. Motion

      carried.

11. Concerns from the Floor-None

12. Correspondence and Reminders

      a. Hubbard County Townships Meeting: Date and Time-November 20, 2017-7:30 pm at

          Straight River Town Hall

      b. Lake Emma Township Meeting: October 3, 2917 at 7:00 pm

13. Adjournment motion to adjourn by Brian Behrens at 8:50 pm

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LAKE EMMA TOWNSHIP TOWNSHIP REGULAR MEETING MINUTES

 DATE: August 01, 2017 at 7:00 pm

1. Call to Order: The Lake Emma Township Board of Supervisors Regular Meeting ofAugust 01, 2017 was called to Order by Chairman Brian Behrens at 7:00 pm, at The Town Hall. The Pledge of Allegiance of recited. Members present: Brian Behrens, Tony Platz, and Irene Weis, Clerk Nan Iles and Treasurer Lynne Erickson, also present Justin Long.

2. Changes and additions to agenda: Brian-Temporary Liquor License for Park Rapids Chamber, and Loch Vista Beach issue

3. Clerk's Report-Tony Platz motion to accept minutes of the July meeting, seconded by Irene Weiss, Motion Carried.

4. Treasurer's Report-Lynne Erickson presented the Financial Report for the month ending July 31, 2017.

Citizens Money Market-$145,376.64 Northview Money Market-$ 94,518.55 Northview CD #1 - $ 100,000.00 Northview CD #2 - $ 375,000.00 CD #493-Redeemed 7-17 Citizens Checking - $250.00

Total Accounts - $715,395.19 August Claim = $6605.63 Check numbers #3791 - #3794 Tony Platz motion to accept the Treasurer's report, seconded by Brian Behrens. Motion carried.

5. ROAD REPORT

a. Road Policy-Tabled until September meeting. b. 280th and Holly RD Discussed issue and not taking any action at this time. Follow-up discussion on the site distance issue at Ken Grob's property on Garnet. A survey will determine the Township Right of Way to be able to cut the bank and some trees. Motion by Irene Weis to contact Lindow Surveying. Tony Platz seconded the motion. Motion Carried. Justin Long states they are unable to grade until it rains. They will be working on Holly Dr again. Everything is mowed, sweeping has been done to prepare for painting Center line on township paved roads. Did add some gravel on the corner of 40, Holly and Half Moon. Holly Road-complaint regarding condition of road. Justin states once we get enough rain they will be grading the roads.

Discussed culvert on Hope Dr, Terry will talk to the next landowner regarding what may need to be done.

6. Use of The Lake Emma Town hall by the Potato Lake Association - approved

7. Lake Emma Cemetery Fence.- Irene Weis states she has received complaints regarding the broken fence at the cemetery. Irene will get an estimate from another source regarding repairing the fence. Issue will be discussed at the September meeting.

8. Independent Contractor Liability Amount -Discussed the amount of coverage Independent Contractor's should have. Tabled until September meeting.

9. Review of the County Township Meeting- Tony reviewed the Hubbard County Township meeting.

CONCERNS FROM THE FLOOR Motion by Brian Behrens to approve the for Park Rapids Lake Area Chamber of Commerce Liquor License at Sleeping Fawn Resort. Motion seconded by Tony Platz. Motion Carried. Per Resolution number 17-2.

 Discussed petition to vacate a portion of public road in the plat of Loch Vista Beach. Brian Behrens will sign petition and return the petition to Greg Larson.

10. CORRESPONDENCE AND REMINDERS

Correspondence received from Mn Association Insurance Trust. Received letter from party requesting Map of Lake Emma Township.

a. Hubbard County Township Meeting: September 18th, 2017 at Badoura 7:30 pm

b. Lake Emma Township Meeting: September 5th, 2017 7:00 pm

11. Adjournment--Motion by Brian Behrens to adjourn the meeting at 08:15 pm

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LAKE EMMA TOWNSHIP REGULAR MEETING

DATE:  July 11, 2017  7:00 pm

  1. Call to Order: The Lake Emma Township Board of Supervisors Regular Meeting of July 11, 2017 was called to Order by Chairman Brian Behrens at 7:00 pm, at the Town Hall. The Pledge of Allegiance was recited.  Members present:  Supervisors Brian Behrens, Tony Platz and Irene Weis, Clerk Nan Iles and Treasurer Lynne Erickson, also present Justin Long,  Curt Meyer and Tim Fischbach.

2.                  Changes and additions to agenda: Tony received one call regarding concerns

on 280th and Holly Rd. 

3.                  Clerk's Report: Tony Platz motion to accept minutes of the June meeting, seconded

by Irene Weiss, Motion carried. 

4.                  Treasurer's Report:

a. First half property tax revenue received $ 223,023.66

b. Road and Bridge the CD to be reinvested

$100,000.00 to stay in Money Market at Citizen's National Bank  $100,000.00 in a 1 yr CD at Northview, $380,000.00 (approximate amount) remaining to be placed in a 1 yr CD at Northview and $120,000.00 to Stay in the Road and Bridge Money Market at Northview Bank.

Motion by Brian Behrens to approve stated reinvestment, seconded by Tony Platz. Motion carried.

            Lynne Erickson presented  the Financial Report for the month ending June 30, 2017

Total Accounts: $494,065.05

General Fund = $55,002.87, Road and Bridge Fund = $91,963.88

Northview Bank Money Market = $194,265.84

Citizens National Bank Accounts = CD #493 = $151,732.46, Checking = $1100.00

Available Funds = $342,332.59

July Claims = $4679.75 Check numbers #3785 - #3790

Motion by Tony Platz to accept the Treasurer's report, seconded by Brian Behrens.  Motion carried.

 

5.                  Road  Report

           a. Tim Fischbach – Paving Gunner Road discusses Gunner Road. Would like Gunner Road    to                    become  a Township Road.  Brian Behrens  explains what the board would expect in  order  to            become a  Township  Road 

b. OVR Trail Resolution – matter will be tabled indefinitely.

            c. Curt Meyer – Discusses Garnet Road Project.  Discusses retainage on the 2016 Garnet Road paving       project. Discusses different options regarding future paving projects to minumize the uneven surface issue. Curt recommends repaving Grouse Road.     

Motion by Brian Behrens to pay the final billing to Central Specialties, Tony Platz seconded the motion.  Motion Carries. A portion of the retainage will then be billed to Arago Township for their project costs. 

 

Brian did ask the County to tag on to the County striping projects, they agreed to that.

Justin Long states regular maintenance being done,  Cemetery completed, black dirt brought in, sign taken down on Half Moon Drive East, and sweeping done.

Justin stated they will work on Glory Road Yield sign.  

Discussed 280th and Holly, further investigation regarding this matter.  Matter will be discussed at the August meeting. 

6.                  Concerns from the floor -  none at this time 

7.                  Correspondence and reminders 

a. Letter from Thomason, Swanson and Zahn regarding Gulbranson document.

b. Hubbard County Townships Meeting:  July 17th, 2017 at 7:30 pm Todd ( they meet in the basement of the Law Enforcement Center)

c. Lake Emma Township Meeting – August 1, 2017 at 7:00 pm 

8.                  Adjournment: Motion by Brian Behrens to adjourn meeting and seconded by Tony Platz.

Motion carried. Meeting adjourned at 9:02 pm.

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Lake Emma Township Regular Board Meeting June 6, 2017

Call to Order: The Lake Emma Township Board of Supervisors Regular Meeting of June 6th, 2017 was called to order by Chairman Brian Behrens at 7:00 pm, at the Town Hall. The Pledge of Allegiance was recited.

Members present: Supervisors Brian Behrens, Tony Platz and Irene Weis, Clerk Nan Iles and Treasurer Lynne Erickson, Terry Long, Justin Long, Bob Iles and Deputy Matt Stein.

Changes and Additions to Agenda: Irene stated Blue Lake has requested to use the Town Hall on June 17, 2017. Border to Border (Hubbard County Township meeting).

Clerk's Report: Tony Platz motion to accept minutes of the May meeting, seconded by Brian Behrens, Motion carried.

Treasurer's Report: Motion by Brian Behrens to approve Treasurer's  Report and seconded  by Irene Weis. Motion carried.

The  CD at Citizens National Bank shall remain in a Money Market for 30 days. This issue will be readdressed at the July meeting.

Lynne Erickson presented the Financial Report for the month ending May 31, 2017.

Total Accounts: $517,047.94

General Fund = $ 63,175.31, Road & Bridge Fund = $ 107,438.18

Northview Bank Money Market = $194,201.99

Citizens National Bank Accounts = CD #493 - $151,732.46, Checking =$500.00

Funds Available: $ 365,315.48

June Claims: $23,090.59 Check numbers #3767- #3784 

Road Report- Terry Long stated they have started grading for the summer, crack sealing done. Base 1 roads have been graded and seem to be holding up very well.  Curve sign on Half moon east shall be removed by Terry Long. Brian has called the county regarding painting the paved roads. Discussion regarding whether to do just double lines and fog lines.  Decision to just paint double lines down the center.  Discussion regarding repaving Grouse road.  The Plan will be to wait until next year to repave.  Brian did talk to Alex Berg regarding his driveway.  Alex Berg would be expected to buy the culvert.  

Review Road Policy- nothing at this time, this matter will be reviewed at the July meeting.

Concerns from the Floor: Blue Lake Association requested to use the Town Hall on June 17th, 2017 for their Annual Meeting.  The need for a certificate of insurance from Blue Lake was discussed and it was decided to be not necessary.

Hubbard County Township  meeting – Irene and Tony discussed the topic of Border to Border ORV, it was suggested  at the May meeting the Township sign a resolution regarding this matter. This matter will be discussed in the July meeting.

Sentence to Serve – discussion regarding fixing the fence.  Brian will call Randy Greiss regarding a time table on fixing the fence at the cemetery.

Bob Iles – SWCD – Bob states SWCD has been doing testing for nitrates in Hubbard County, he discussed the results for Lake Emma Township.  Stated the SWCD will do testing for Nitrates the 1st Friday of every month  and every year at the County Fair. Water should be from an outside source and the water should be run for 10 minutes prior to taking a sample.  Also discussed the availability of low interest loans, to help residents pay for a new well to replace an existing well or septic that  if failing, applications are available at the SWCD. 

Approval of Deputy Clerk and Deputy Treasurer: Motion by Tony Platz to approve Janet Gruis as Deputy Clerk and Linda Meyer as Deputy Treasurer, Irene Weis seconded the motion.   Motion carried.

CORRESPONDENCE AND REMINDERS

a. Hubbard County Townships Meeting: July 17th, 2017 at 7:30 Todd Township (they meet in the basement of the Law Enforcement Center)

b. Lake Emma Township Meeting – July 11th, 2017 at 7:00 pm.

c. Short Courses on June 28th, 2017 Registration at 1:00 pm

Adjournment: Motion to adjourn by Brian Behrens, Tony Platz seconded motion to adjourn. Motion Carried

 Meeting adjourned at 8:30 pm

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LAKE EMMA TOWNSHIP REGULAR MEETING

Tuesday, May 2, 2017 – 7:00 PM

AGENDA

1. Call to order and Pledge of Allegiance at 7:00 Present Supervisors Brian Behrens, Tony Platz via Face-Time, Nan Iles Clerk, Lynne Erickson Treasurer, Terry Long, Cathy Selseth and Deputy Jeff Stacey.

2. Additions or Corrections to Agenda- No additions or corrections

3. Clerks Report: Approve Minutes of April 4, 2017 Regular Meeting – Motion by Tony Platz to accept Clerks Minutes seconded by Brian Behrens. Motions Carried.

4. Treasurer’s Report: Financial Reports through April 30,2017 – Motion by Brian Behrens and seconded by Tony Platz to approve the Treasurer’s Report.

Total of all Accounts:$560,178.45 – General Fund $81226.34

Road and Bridge Fund - $478,452.11

Northview Bank Money Market $219,089.72

Citizen's National Bank Accounts: checking $750.00, CD 3 month - $107,379.93,

CD #493 - $151,732.4

Claims – Checks number 3761 – 3766 Total Claims = $43,022.73

5. Road Report: Long Construction

Terry Long working on Road Grading, and Crack Sealing. Some Discussion on Garnet Drive. Base One roads have not been graded at this time. They will be working on them as soon as we get another rain.

a. Concern regarding Washouts in Driveway of Resident- Terry did talk to this resident regarding this matter. Brian will contact the resident again regarding this issue.

Discussion regarding taking down dead trees along township roads.

Discussed correspondence regarding Gulbranson's property.

6. Cathy Selseth – Cemetery Issues – Questions fence repair at the Cemetery. Lynne said she would help Cathy with getting the cemetery records on the computer. Also questioning if we could remove the sand and gravel in the back corner. Terry will bring in some black dirt.

7. Concerns from the Floor – None at this time

8. Discuss March Hubbard County Townships Meeting – No Discussion

9. Discuss Short Courses

a. Appoint Deputy Clerk – Motion by Brian Behrens and Tony Platz seconded motion for Janet Gruis to be Deputy Clerk. Motion Carried

10. Sentence to Serve 2017 - Brian Behrens submitted information regarding the value of work performed by Sentence to Serve in 2016. Services were valued at $2032.50. A new Contract will be submitted to Sentence to Serve and shall state they shall maintain property at the Town Hall and Cemetery and also fix fence at the Cemetery. Lake Emma Township will make a donation of $2032.50 to Sentence to Serve, as the services performed are necessary and otherwise would have to be hired.

May Road Tour - May 11th, 2017 at 8:00 am.

11. Correspondence and Reminders

a. Hubbard County Township Meeting May 15th, 2017 at 7:30 pm. White Oak

b. Lake Emma Township Meeting June 6th, 2017 at 7:00 PM

12. Adjournment Motion by Brian Behrens to adjourn and second by Irene Weis.

Motion Carried. Meeting adjourned at 8:20 pm.

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LAKE EMMA TOWNSHIP REGULAR MEETING

Tuesday, April 4, 2017 - 7:00 PM

1.  Call to order: The Lake Emma Township Board of Supervisors Regular Meeting April 4, 2017 was called to Order at 7:05 pm by Supervisor Brian Behrens. The Pledge of Allegiance was recited.  Present supervisors Brian Behrens,Irene Weis, Tony Platz via Face Time, Lynne Erickson Treasurer, Nan Iles Clerk also present Justin Long, Kevin Lindow, Nicole Moore and Dan Kittilson.

2.  Additions or Corrections to Agenda add

                    5a. Relocation of a portion of the Glory Trail

                    5b. Concerns from the Floor.

3.  Clerks Report: Approve Minutes of March 7, 2017 Regular Meeting

Motion by Irene Weis and seconded by Tony Platz to accept Clerk's report.  Motion carried.

4.  Treasurer's Report:  Financial Reports through March 31, 2017

           Citizens National Bank Accounts General Fund - $106,186.24, Road and                   Bridge  -3961.81 for a total of $102,224.43,CD 3 month 107,379.93, CD 493           $151,303.42 Checking account $500.00.

          Northview Money Market - $228,210.88          Available Funds 331,012.84

          April Claims: $ 15,656.44          Check numbers #3753 - 3758

Motion by Tony Platz and seconded by Irene Weis to accept the Treasurer's Report.  Motion Carried.

5.  Road Report:  Long Construction

Justin Long stated Terry Long has been Grading roads, has not graded any of the base 1 roads, stated he is waiting for moisture before he grades the roads. They have purchased the Crack Seal and will be starting this next week on the crack seal.

a. Relocation of portion of the Glory Trail

Kevin Lindow discussion on the relocation of a portion of the Glory Trail.

Requesting a vacation of a portion of Glory Road. Kevin Lindow states landowner is willing to convey Trac D to township Board asks several questions regarding the relocation of the culdesac.  Kevin discusses that the land owner is willing to do whatever the board would like. Supervisors request the road be built to code.

b. Concerns from the Floor

Nicole Moore questions if we would know of any grants to improve private roads.

Dan Kittilson discusses the finalization for the AIS Grant Recommendations.  Recommendations as follows: Blue $1000.00, ESB $1000.00, Big Sand $3300,00, Little Sand $ 1450.00, Potato $3000.00, Pickerel $250.00. Brian Behrens makes a motion and seconded by Irene Weis to award the recommended amounts with $250.00  to  Pickeral Lake Association and $9750.00 to Hubbard County.

6.  Financial Support Recommendations from Annual Meeting

Revisions are as follows:

County 1st Response and Rescue - $2000.00

Headwaters Animal Shelter - $150.00

Kinship of the Park Rapids Area -$1500.00

Living at Home - $600.00

Headwaters Center for Lifelong Learning - $300.00

North County Scenic Trail - $100.00

All Veterans Memorial - $75.00

Dive Team - $750.00

P.R. Area Library - $1175.00

Motion by Tony Platz for the adjustment agreed upon to total $6650.00 and seconded by Brian Behrens.  Motion carried.

7.   Fire Service 2017 Contract/Payment

Motion by Tony Platz to except the fire contract of 2017 at $28959.69 and seconded by Irene Weis.  Motion carried.

8.   Sentence to Serve 2017 Contract - table until May meeting.

9.   Correspondence and Reminders

          A.  Board of Appeal and Equalization - Thursday, April 20, 2017, 1:30 PM

          B.  Hubbard County Township Meeting May 15th, 2017 at 7:30 pm

          C.  Short Course Training: April 5th, 2017 Walker Mn

10.  Adjournment: Motion by Brian Behrens and Seconded by Tony Platz at 8:30 to adjourn.  Motion carried.

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Lake Emma Township

Unapproved Annual Meeting Minutes

March 14, 2017

1.                       Call the meeting to order  The Lake Emma Township meeting was called to order by    Nan Iles at 7:05 pm with Pledge of Allegiance. 19 residents were in attendance.

2.                    Select Moderator. Nominations for moderator were opened.  Motion by Tony Platz  and seconded by Theresa Moen to elect  Jeff Adolfson as moderator.   There were no other nominations. Motion carried.

3.                   Minutes. Motion  by  John Harsha to accept 2016 Minutes and  seconded by Dan Kittilson.  Motion carried.

4.                   Audit Report .  A summary of Audit Report given by Lynne Erickson.  The year end General Fund balance of cash and investments was $131,317.28.  Road and Bridge Fund year end cash and investments was $483,070.76.  Motion by Theresa Moen and seconded by John Harsha to accept 2016 Audit Report.  Motion carried.

5.                    Road Report- Road report given by Brian Behrens. . Lake Emma has 34 miles of road.  11 miles of paved roads. We continue to use base 1 on our gravel roads.  We  finished Garnet road constructions last year for around $125,00.00.  We are watching several blacktop roads at this time Grouse, Intrepid, Indigo, Hunter and Gasparilla.   We do not have plans at this time for any of our roads. We  are not planning on any new Blacktop projects in the future at this time.

6.                    Discussion— Levies for 2018.

a)                  General Fund   - 2018 ( $95,000) -  (2017 was $95,000)

b)                  Road & Bridge Fund – 2018 ($200,000)  - (2017 was $300,000)

Brian Behrens discussed the decrease in funding.  He states since we did not spend as much on Garnet and other roads, we have plenty in reserves to handle any projects that may come up.

Motion by Tony Platz and seconded by Gene Hanson for a recommendation of $95,000 be set for the General Fund for 2018, and $ 200,000 for the Road  & Bridge Fund.  Motion carried.

 

7.                    Healthy Lakes Grant Program.   Bob Berdahl discussed the Healthy Lakes Grant Program.  The County has taken over the program and  has hired a full time person to handle the AIS program.  A summary of 2016 activities was presented, showing 22,757 inspections in Hubbard County , of which 4707 was in Lake Emma Township.  2016 Funding consisted of 401K  of which $264,000 from the State, $35,000 from the County and $102,000 from Lakes and Townships.

Bob Berdahl is requesting financial support from Lake Emma Township for $10,000 for 2018.  A motion by Dan Kittilson and seconded by John Harsha recommending financial support of $10,000 for 2018.  Motion carried.

 

8.                    Financial Support for  --2018:

**NOTE:  Town Board voted maximum financial support- 7% of General Fund Levy  ($95,000 GF Levy = $6,650)**

Hubbard 1st Response  and Rescue - Presenter John Harsha – motion by Dan Kittilson and seconded by Steve Blanchard to approve financial support to Hubbard 1st Response and Rescue for the requested amount of $2000.00. Motion carried.

Hubbard County Historical Society – No presenter

Headwaters  Animal Shelter – No presenter - Theresa Moen spoke on behalf of Headwaters Animal Shelter.  Motion by  Jeff Adolfson and seconded by Ron Jacobson to approve financial support to Headwaters Animal Shelter for the amount of $150.00. Motion carried.

Kinship of the Park Rapids Area – Presenter Shawn Anderson – Motion by Wayne Swanson and seconded by John Harsha to approve financial support to the Kinship of Park Rapids Area for the requested amount of $1500.00. Motion carried.

Living at Home of the Park Rapids Area – Presenter Marilyn Berry – Motion by Julie Hanson and seconded by Dan Kittilson to approve financial support to Living at Home of the Park Rapids Area for the requested amount of $600.00.  Motion carried.

Headwaters Area for Lifelong Learning – No Presenter, Dorothy Platz spoke on behalf of Headwaters Area for Lifelong Learning.   Motion by Renee Bexell and seconded by Julie Hanson to approve financial support to the Headwaters Area for Lifelong Learning for the requested amount of $300.00.  Motion carried.

North Country National Scenic Trail – No presenter – Tony Platz and Irene Weis spoke on behalf of the North Country National Scenic Trail.  Motion by Tony Platz and seconded by Bob Berdahl to approve financial support for the North Country National Scenic Trail for the amount of $100.00.  Motion carried.

All Veteran's Memorial – No presenter – Nan Iles and John Harsha spoke on behalf of the All Veteran's Memorial.  Motion by Tony Platz and seconded by Ron Jacobson to approve financial support for the All Veteran's Memorial for the amount of $150.00.  Motion carried.

Dive Team- Presenter – Steve Blanchard – Motion by John Harsha and seconded by Theresa Moen to approve financial support for the Dive Team for the requested amount of $1000.00.  Motion carried.

Shell Prairie Fair Board – No presenter

P.R. Area Library – No presenter – Dorothy Platz spoke on behalf of the Park Rapids Area Library – Motion by Dorothy Platz and seconded by Wayne Swanson to approve financial support for the Park Rapids Area Library for the requested amount of $1500.00.  Motion carried.

The electorate was advised that financial support amounts would be reviewed by the Township Supervisors to fit the $6650.00 maximum financial support for 2018.

9.                     Authorize any other action for Lake Emma Twp as provided in M.S.§365.10, Subd. 1-18.

Motion by John Harsha and seconded by Bob Berdahl to allow The Township Board explore the possibly of a decontamination center to be set up in the Township Parking Lot if approached by the County.  Motion Carried

10.                    Time, date, Location for next Annual Town Meeting—March 13, 2018  – 7 PM, Town Hall.

11.                    Board of Appeal and Equalization:  April 20, 2017 at 1:30 pm —Town Hall

12.                    Adjourn – Motion by Dan Kittilson and seconded by Lynne Erickson to Adjourn. Motion carried.

 

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Lake Emma Township Regular Board Meeting March 07, 2017
 

Call to Order:  The Lake Emma Township Board of Supervisors Regular Meeting of March 07, 2017 was called to order by Irene Weis  at 7:00 pm. At the Town Hall.  The Pledge of Allegiance was recited.

Members present: Supervisors Tony Platz and Irene Weis, Clerk Nan Iles and Treasurer Lynne Erickson also present Justin Long, Mandy Snow, Dan Kittilson.
 

Changes and Additions: No additions
 

Clerk's Report: Minutes of Township meetings are posted on the Township Website and distributed in advance to Board members.  Tony Platz  makes motion  to accept Clerk's Report, Irene seconded, motion carried
 

Treasurer's Report:  Lynne Erickson presented the Financial Report for the Month ending

February 28, 2017.
 

Citizens National Bank Accounts

Citizen's Money Market General Fund - $110,190.97, Road & Bridge - $4,169.69 for a total of $114,360.66 combined 2 CD's for a 3 month maturity for a total of $107,379.93 CD - $ 151,303.42, Checking account $500.00
 

Northview Money Market - $228,210.88

Funds Available $601,754.89

March Claims:  $ 37,853.47

Check numbers #3743 -3752

Payroll : Check numbers # 3737 – 3742 = #3274.23


Tony Platz makes motion to accept treasurer's report, Irene Weis seconded motion, motion carried.
 

Road Report: Justin Long  some snow plowing, sanding on Blacktop roads,  If Ordering crack seal  wondering if they should order the same or if they should order something different. They would need to know as soon as possible. Tony suggested we wait until the March 14th, 2017 meeting to decide what  they should order.

 

Healthy Lakes Grant Program: Dan Kittilson discusses Healthy Lakes Grant Program -  will discuss Healthy Lakes Grant Program at Annual Meeting. Dan will also be back in April to discuss Healthy Lakes Grant Program.  Recommendation made by Dan Kittilson to keep funding at $10,000.00

 

Concerns from the Floor: No new concerns

 

Annual Meeting Discussion:

          Levy – discussion about reducing Levy to $200,000.00,

Motion by Tony Platz and seconded by Irene Weis to recommend a 2018 Road and Bridge Fund Levy of $200,000.00 and a General Fund Levy of $95,000.00 foe the Annual Meeting, motion carried.

 

Financial Support Requests: Motion by Irene Weis and seconded by Tony Platz to set Financial Support amount at 7% of the General fund  $95,000.00 that is equal to  $6650.00, motion carried.

 

Correspondence and Reminders:

Annual Meeting Tuesday March 14, 2017 at 7:00 pm.

Hubbard County Township Meeting March 20th, 2017 at 7:30, Straight River Township Hall

Spring Short Courses April 5th, 2017 Registration starting at 8:00 am.

Board of Appeal and Equalization – Lake Emma Township Hall April 20th, 2017 at 1:30 pm.

 

Meeting Adjourned at 8:07 pm.


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Lake Emma Township Board of Audit – The 2017 Board of Audit of Lake Emma Township was called to order by Brian Behrens  at  6:33 PM.  The Pledge of Allegiance was recited. The purpose of the meeting is to audit and settle all charges against the Township for 2016.  Present were Chairman Brian Behrens, Supervisors Irene Weis, Tony Platz via facetime, Clerk Nan Iles and Treasurer Lynne Erickson. 

Lynne Erickson explains financial  status for the year end 2016.

General Fund Total  $131,317.28.  Road and Bridge Fund Total $ 614,388.04

Full report on file.         

Lake Emma Township Regular Meeting – February 07, 2017

 1.    Call to Order:

The Lake Emma Township Board of Supervisors Regular meeting of February 07, 2017 at the Town Hall.  Jeff Adolfson , Deputy Adam Williams  from Hubbard County Sheriffs Department Terry Long present.

2.     Changes or Additions to Agenda.   Irene received a road concern regarding Glider Dr.

3.     Clerk's Report: Approval of Minutes – January 3, 2017. Minutes of Township meetings are posted on the Township Website and distributed in advance to Board members. Motion by Tony and seconded by Irene approve minutes of the January 3, 2017 meeting. Motion carried.

4.     Treasurer's Report: Financial Report for Period Ending 01-31-2017

       2 CD's to Mature in February. 

Motion by Brian and seconded by Irene to place both CD's in one CD for a three month maturity. Motion Carried.

        Citizens National Bank Accounts:

        Citizen's Money Market $138,588.63, CD - $ 54,150.15, CD- $53,082.96, CD – $151,303.42, Checking – $500.00,

         Northview Money Market - $203,089.15

         Funds Available - $ 342,178.58     

         February Claims: $ 29,260.29 Check Numbers # 3729 – 3736.

5.     Road Report: Terry Long states they are working on roads, normal winter conditions. Will be working on roads to widen them out.

6.     Concerns from the Floor : No new concerns 

7.     Annual Meeting Discussion looking for a moderator:  Jeff Adolphson was asked to serve as moderator for the Annual Meeting.  Jeff agreed to be moderator if selected by the Electorate. 

        Levy – road projects , 10 year plan 

8.     Financial Support requests

        $2000.00 Hubbard 1st Response and Rescue.   Motion by Tony and seconded by Irene to Financial Support for Hubbard 1st Response and Rescue. Motion carried. 

9.     Correspondence and Reminders:

Regular Township Meeting March 07, 2017 at 7:00 p.m.,

Annual meeting Tuesday March 14, 2017 at 7:00 pm,

Hubbard County Township Meeting March 20, 2017 @7:30 – Straight River Town Hall. 

10. Adjournment 7:55 p.m. 

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Lake Emma Township Regular Board Meeting January 03,2017
 

Call to Order:  The Lake Emma Township Board of Supervisors Regular Meeting of January 3, 2017, was called to order by Chairman Brian Behrens at 7:00 PM, at the Town Hall.  The Pledge of Allegiance was recited.

Members present: Supervisors Brian Behrens, Tony Platz and Irene Weis, Clerk Nan Iles and Treasurer Lynne Erickson.  Also present was Terry Long.
 

Changes and Addition added to Agenda: 1 Verbal Complaint and 1 Written complaint.
 

Clerk's Report: Minutes of Township meetings are posted on the Township Website and distributed in advance to Board members. Motion by Tony seconded by Irene to approve minutes of the December 06,2016. Motion carried.

 

Appoint Treasurer:  Motion by Tony to appoint Lynne Erickson as Treasurer, seconded by Irene. Motion carried.

 

Treasurer's Report: Lynne Erickson presented the Financial Report for the month ending December 31,2016.

Total of all Accounts: $614,367.04 = General -- $131,316.21, Roads & Bridge Fund – $483,070.76.
 

Northview Bank Money Market:

$241,251.56

Citizen's National Bank Accounts:  Checking - $490.00, Money Market - $114,537.26, CD - $54,150.15, CD - $53,082.96, CD - $150,866.11.
 

Funds Available: $356,287.82

January Checks: Claims: $18,073.91  Check numbers #3713- #3728.
 

Motion by Irene and seconded by Tony to approve the Treasurer's report ending December 31, 2016. Motion carried.
 

Motion by Tony and seconded by Irene for Brian Behrens to service as Lake EmmaTownship Chairman for 2017. Motion carried.
 

Motion by Tony and seconded by Brian  for Irene to service as Vice-Chair for Lake Emma Township for 2017.  Motion carried.
 

Motion by Irene for the Regular meeting Dates: 1st Tuesday of each Month unless rescheduled due to Holiday or Election activities, 7:00 p.m. Lake Emma Township Hall, Official Newspaper: Park Rapids Enterprise, Official Depositories: Citizen's National Bank and Northview Bank, Compensation: Per Resolution 17-01.


Road Report given by Terry Long. Terry states they have been plowing snow and talked about a   complaint on Hope Dr Terry Long has contacted resident regarding his concerns.  Terry also stated they will continue to work on winging back and scraping roads to improve conditions.

Motion by Tony seconded by Irene for the Board of Audit to be held on 02/07/2017 at 6:30 p.m.  Motion carried.

Board  discussed Levi for Annual Meeting and 5 Year road plan. AIS allocation discussed and board  acknowledges letter received from Hubbard County Assessor's Office.

 

Motion by Tony and seconded by Irene to approve donations as requested. Motion carried.

$400.00 Lakes Area Dive Team

$1500 Park Rapids Area Library

$200 Headwaters Center for Lifelong Learning

$600.00 Living at Home of the Park Rapids Area

$150.00 Headwaters Animal Shelter

$200.00 Support Within Reach,Sexual Violence Resource Center

$100.00 Hubbard County Historical Society and Museum

$1500.00 Kinship of the Park Rapids Area

 

Board will address the donation request of  $2000.00 to the Hubbard 1st Response and Rescue at the February meeting.

 

Reminders:

Hubbard County Township Meeting – Monday, January 23, 2017 Mantrap Town Hall 7:30 p.m.

Annual Meeting Tuesday March 14, 7:00 p.m.

 

Meeting adjourned at 7:50 p.m.


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