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Lake Emma Township Board MinutesDecember 2, 2014

The Regular meeting of the Lake Emma Township Board of Supervisors was called to order at 7:10 by Chair, Brian Behrens, with the Pledge of Allegiance.  Supervisors present were Behrens, Irene Weis and Tony Platz via Facetime from Florida.  Also present were Clerk, Lynne Erickson, Treasurer, Nancy Bogaard and newly elected Treasurer, Linda Ballou.

Board members received the minutes of the November 13 Board of Canvass and the November 13 rescheduled Regular meeting in advance and they are also found on the Township website. 

Motion by Irene seconded by Brian to approve the minutes of the rescheduled regular meeting of November 13, 2014.  Motion carried.

Motion by Tony seconded by Irene to approve the minutes of the November 13, 2014 Board of Canvass.  Motion carried.

Treasurer, Nancy Bogaard gave the Treasurer’s report as of November 30, 2014.  Total of all accounts - $513,681.98.  Of that amount, General Fund is $140,044.99 and Road and Bridge Fund is $373,636.99.  State Bank Accounts:  CD - $124,373.22 and Money Market - $63,986.28.  Citizen’s National Bank Accounts: Money Market - $218,942.82, CD - $52,554.39, CD – 53,610.96, Checking - $214.31.  Funds Available: $283,143.41.Vouchers for payment:  #3447 - #3459 and an Electronic Payment to PERA DCP. Property tax revenue was received in November.

Motion by Irene seconded by Tony to approve the Treasurer’s report.  Motion carried.

Terry Long, Long Construction gave the road report.  Some sanding of icy spots has been done but the extreme cold has kept them from getting other work done.  Brushing, to increase snow storage, will be done as weather permits.

Brian requested Terry provide some financial information at the January meeting.  Curt Meyer, may attend the January meeting to provide additional input regarding the financial needs for the coming year.

Arago Township has not issued a billing statement for Lake Emma’s share of engineering on the Haakon DNR project.

There were no concerns from the floor.

There has been no communication from Rob Tiffany regarding a maintenance easement that was discussed at the November meeting.  Copies of the Hartman/Harbor Trail Center Line Survey were scanned and sent to Mr. Tiffany as requested.

Reminders and Correspondence: The January meeting of the Hubbard County Township Assn. will be held on Monday, January 26, one week later than usual, due to the holiday.

Motion by Tony seconded by Irene to adjourn.  Meeting adjourned at 730 PM.

****************

Lake Emma Township Board of Canvass--November 13, 2014 

The Lake Emma Township Board of Canvass convened at 6:45 PM at the Lake Emma Town Hall. Board members present were Supervisors Brian Behrens and Irene Weis.  Supervisor Tony Platz was present via Facetalk from The Villages, Florida.  Also present were Clerk Lynne Erickson and Treasurer Nancy Bogaard. The purpose of the meeting was to review the results of the Township Election held on Tuesday, November 4, 2014.  Chairman Brian Behrens called the meeting to order at 6:45 PM with the Pledge of Allegiance.

Clerk Lynne Erickson provided the November 4, 2014 General Election Canvass Report (on file).  Township Election results are as follows:                            

     

Precinct

Absentee

Total

     

Votes

Votes

Votes

Township Treasurer

         

Linda L. Ballou

   

372

82

454

Write-In

   

0

3

3

Under Votes-87

   

372

85

457

           

Township Supervisor

         

Brian J. Behrens

   

391

90

481

Write-in

   

0

0

0

Under Votes-68

   

391

90

481

 Discussion of the complete Canvass report revealed an error on the number of new registrations.  The correct number of new registrations, absentee and same day, is 35.

Motion by Brian seconded by Irene to adopt the following resolution:

RESOLUTION 14-5

A RESOLUTION DECLARING THE RESULTS OF THE TOWNSHIP ELECTION OF NOVEMBER 4, 2014

(on file)

Motion carried.

Motion to adjourn was made by Tony Platz.  Meeting adjourned at 6:58 AM.

 ****************

Lake Emma Township Board Minutes – November 13, 2014

The Rescheduled Lake Emma Township Board Meeting was called to order by Chairman, Brian Behrens, at 7:04 P.M.  The Pledge of Allegiance was recited at the Board of Canvass held earlier.  Present were Supervisors Behrens, Irene Weis, and Tony Platz, who was present via Facetalk; Clerk, Lynne Erickson, and Treasurer, Nancy Bogaard.   Also present were: Terry Long, Justin Long, and Rob Tiffany. Tony’s location at 861 Oviedo Road, The Villages, FL, was noticed.

The Agenda was modified to include a discussion on Finances.

Minutes were distributed earlier and are available on the website.  Motion by Tony seconded by Irene to dispense with reading the minutes of the October 7, 2014 Regular Meeting.  Motion by Brian seconded by Irene to approve the minutes of October 7, 2014 as written.  Motion carried.

The Treasurer’s report was presented by Treasurer, Nancy Bogaard, with the following figures as of October 31, 2014: Total of all accounts = $428,440.71.  Of that amount, $100,210.39 is General Fund Revenue and $328,230.32 is Road and Bridge Fund Revenue.   State Bank accounts:  CD = $124,107.32, Money Market = $63,981.37; Citizen’s National Bank accounts:  Money Market = $134,105.99, CDs = $52,488.24 & 53,543.48, Checking = $214.31.      Funds available:  $198,301.67.  Vouchers for payment:  #3421--#3424.

Motion by Irene seconded by Tony to approve the Treasurer’s report as presented.  Motion carried.

Terry Long gave the road report.  They finished up graveling of 195th and 250th and a stretch of Holly.  Base 1 is back on Holly.  They salted areas after the snowfall, but did not plow.  Brushing may be needed to create more snow storage.

Concerns from the Floor:  Rob Tiffany inquired why the end of Hartman was graded only once this summer, in April or May, and why the mowing of the right of way was not completed.  These issues were reviewed, with Long Construction stating that mowing the narrow ROW would mean encroaching on private property.  The narrow width of the ROW creates problems, especially with no turn-around at the end of Hartman Drive. 

To ease the problems on Hartman Drive, Rob Tiffany will contact Phyllis Hatch to see if a maintenance agreement can be negotiated.

It was noted that former Treasurer, Mavis Trenholm recently passed away and a Memorial service will be held in Park Rapids.

Lynne Erickson updated the Board on the new CTAS, Financial Software for Small Cities and Townships, provided by the State Auditor’s Office.  The software is ready to install and will be used simultaneously with the older version of the software for a time.

Brian suggested that more detailed financial reporting should be provided on a monthly basis.  A budget will be presented for the Board’s approval and entered into the new financial software.

Irene reported on research to allow Board member attendance at meetings from a remote location.  A response from MN Assn of Townships indicates this type of attendance is legal as long as certain criteria are met.  Lake Emma Township has met the criteria.

Tony made the motion to adjourn.  Meeting adjourned at 8:12 PM.

 

****************

Lake Emma Township Board Minutes – October 7, 2014

The Lake Emma Township Board Meeting was called to order by Chairperson, Brian Behrens, at 7:05 P.M. with the Pledge of Allegiance.  Present were Supervisors Behrens, Irene Weis, and Tony Platz; Clerk, Lynne Erickson, and Deputy Treasurer, Terry Hokeness.   Also present were: Terry Long, Justin Long, Steve Drange, Von Vold, Robb Swanson, Vern Massie, and Sheriff, Corey Aukes.

The Agenda was modified to include comments from Vern Massie under Concerns from the Floor.

Minutes were distributed earlier and are available on the website.  Motion by Tony seconded by Irene to dispense with reading the minutes of the September 2, 2014 Regular Meeting, and the September 9, 2014 Fall Road Tour.  Motion by Tony seconded by Irene to approve the minutes of September 2, 2014 as written.  Motion carried.

Motion by Brian seconded by Tony to approve the September 9, 2014 Fall Road Tour Minutes as written.  Motion carried.

The Treasurer’s report was presented by Deputy Treasurer, Terry Hokeness, with the following figures as of September 30, 2014: Total of all accounts = $478,437.67.  Of that amount, $101,996.45 is General Fund Revenue and $376,441.22 is Road and Bridge Fund Revenue.   State Bank accounts:  Money Market = $63,975.94, CD = $124,107.32; Citizen’s National Bank accounts:  Money Market = $184,108.38, CDs = $52,488.24 & 53,543.48, Checking = $214.31.      Funds available:  $248,298.63.  Vouchers for payment:  #3421--#3424.

Motion by Irene seconded by Tony to approve the Treasurer’s report as presented.  Motion carried.

The road report was presented by Terry Long, of Long Construction.  They are on normal fall maintenance schedule, and doing some graveling. A stretch of Holly, adding Base 1 from the lake, north to 270th is complete. They have started on 195th.  Ditches have been mowed.  Terry asked if Base 1 should be applied on Holly Road to address washboarding issues in a couple of areas.  Board members agreed to have Long Constructions resolve the washboarding issues on Holly.  There is enough material left from the construction season to do the Holly maintenance.   The 250th  project will start soon, and 195th is left to do, as well as Hope Drive—maintenance on a settling spot.

Brian has spoken to Richard.Rindal,  property owner on Garnet, regarding the sloping of the bank on his property.  Mr Rindal is in the process of trying to sell the property and was not willing to give the Township permission to do any work at this time.

Annual Licenses:  Motion by Irene, seconded by Tony to approve Resolution 14-2, consenting to the issuance of an On-Sale Liquor License to Robb Swanson, Zhateau Zorbaz, Inc.  Motion carried.

Motion by Tony, seconded by Irene to approve Resolution 14-3, consenting to the issuance of a 3.2 Malt Liquor License to Norris and Terry Hokeness, Bayside Resort.  Motion carried.

Sheriff Corey Aukes was present to request Lake Emma Township’s support for hiring an additional investigator in Hubbard County. Sheriff Aukes discussed the “solve” rate for various crimes, the greater staffing of investigators in adjacent counties, and the nature of criminal activity today vs. years ago.  Budget talks are in process at Hubbard County and Sheriff Aukes is presenting his case for an additional investigator.  The Sheriff has received support letters from some of Hubbard County Townships.  Brian is willing to formally support the Sheriff’s request, but Irene and Tony expressed their reluctance to do so at this time, citing their preference to visit personally with the Commissioners on the matter.  No further action taken.

Road vacation hearing notices were received by Chairman Behrens, since the last meeting. Court File # 29-CV-14-984 regards the Fenton property, where a road goes through the center of the property, and Court File #29-CV-14-810 regards the Duthoy property, where the septic system was installed in an unmaintained roadway.  Neither notice requires action by the Township, but gives the opportunity to be heard if the Township has an objection.  No objections were registered.

Garnet residents inquired as to the Fall Road Tour and the status of the Garnet paving project.  They were assured that reconstruction is not under consideration, except for the sloping of the bank on the Rindal property.

Vern Massie, candidate for District 1 Commissioner, was present to introduce himself and give background, and responded to questions about the pipeline issue and practices at the County jail.

Compensation Policy revisions were presented.  Motion by Irene, seconded by Tony to adopt the following resolution:

RESOLUTION 14-04

ESTABLISHING A POLICY FOR THE COMPENSATION AND REIMBURSEMENT OF LAKE EMMA TOWNSHIP OFFICERS

(on file)

Motion to adopt Resolution 14-04 was carried unanimously.

Fall Road Tour:  Happy Drive maintenance request from the last meeting was reviewed on the Fall Road Tour.   Harbor/Hartman did not get mowed because mowing would exceed the ROW. 

Discussion regarding Cemetery mowing and the bid received from Richard Steffen followed.  Brian spoke to Randy Griess of Sentence to Serve, who currently manages the mowing of the Cemetery and Town Hall grounds.  Mowing is done approximately 10 times per season, which would be comparable to the $180 bid submitted by Mr.Steffen. Board members supported the objectives of Sentence to Serve and were pleased with their work performance.  Sentence to Serve carries the appropriate insurance coverage.  Brian will speak to Mr. Steffen regarding the mowing.

The annual update of Township roads was requested from the County Engineer. Terry Long noted a portion of Ginger Road, shown on the Township road map, is privately owned. The area identified as .7/mile - owned by the Township, is actually about half that distance.  Brian will convey this information to the Engineer to be updated.

Correspondence and Reminders:

a.       Hubbard County Township Assn. meeting: November 17, 2014, Farden Township

b.      General Election – November 4, 2014

c.       Nov. Township meeting is rescheduled to Nov. 13 at 7 PM, Board of Canvass at 6:45 PM

Another reminder was added:  Free Nitrate Clinic is held the first Friday of the month, 8:30 AM to 4:00 PM at the Soil and Water Conservation District office behind Park Rapids City Hall.  More information is available at 218-732-0121.

Clerk Erickson advised the Town Board that she will attend CTAS training at Helga Town Hall on October 8.

Irene will review with MAT: Attendance at meetings from a remote location.

Correspondence on Haakon Drive was received from WSN, regarding the final issues of the DNR project.  No billing has been received from Arago Township for the engineering costs as yet.

Motion by Brian to adjourn.  Meeting adjourned at 8:38 PM.

***************

Fall Road Tour – September 9, 2014

The Lake Emma Township Fall Road Tour took place at 2:30 PM on September 9, 2014.  Members in attendance were; Supervisors Brian Behrens, Tony Platz and Irene Weis.  Clerk Lynne Erickson, Terry Long, Long Construction, and Curt Meyer, WSN.

Half Moon:  Noted the sign installed by residents indicating “children at play”.

Happy Drive:  The Cartway issue was brought to the Sept 2 meeting.  It is a 33 foot cartway.  Residents came to the meeting requesting a culvert and maintenance.   The cartway was established in 2009 after the tornado came through, and costs were assessed to the property owners.  It is not maintained by the Township, but by the abutting property owners.  An area just before Hoff Trail (Public Access) is the area the culvert is needed.   2009 Township Minutes regarding the origin of the cartway were read along the way.

Hartman Drive/Harbor Trail:  A complaint was received about maintenance at the on this road.  The 20 foot cartway near the dead end is the problem area.  Mowing exceeds the right of way boundaries, already, so Long Construction does not mow.  Snow removal issues were reviewed.  It was noted that large rocks are now placed along both sides of the roadway, near the dead end, in addition to the rockpile in the former turn-around.

Intrepid:  No concerns on Intrepid.  The new Base 1 application is complete.

Holly: The next gravel (Base 1) project is from 270th to the other side of the lake this fall. A complaint was reviewed from Tim Schmidt a recent meeting, about a change to his driveway approach.  He wants gravel to correct the change.  Another  complaint was received about washboard and dust issues on this road.  During the Base 1 project, Long Construction will see what may be done to lessen these issues.

Haakon Drive:  Reviewed the DNR project approach to the public landing.

Garnet:  Discussion of cutting the bank back on Rindal property.  It’s a bad spot for site line.  The sloping of the bank should be done before winter, if possible.   A Notice will have to be issued to Mr. Rindal to remove trees.  Curt observed that for its age, Garnet is holding up pretty well.  It hasn’t changed much over the past couple of years.  Curt stated that the small projects are still bidding out poorly.  Gasparilla age is about half of Garnet but breaking up pretty bad. 

Gasparilla:  On the Loop--Pavement put in approximately 2001-2004--about 5 years before the township took it over.   It has not held up well.   Very little traffic on this road.  The original construction is questionable.  Curt said reclaim, and repave over would be best but not economical.   It was suggested to go back to a gravel surface.  It is not an option to push this project out 10 years as indicated on the CIP.

Gumby Bear:  Nothing notable.

Grouse Road :  Pavement is 18-20 years old.  Horizontal cracking noted-more so on the ends where there is sun exposure.   The road tour included a visual review of the Everette Duthoy property, which as yet, has not required any action by the Board to hasten the sale.

Harmony:  A loop.  Snow removal issues every winter.  Because of a hill, it needs to be plowed in one direction and snow is deposited where a resident doesn’t want it.   It was graveled last year.

Hector: Also a loop.  Graveled last year.  Terry received a complaint about driveway.  Resident wants gravel on driveway. 

Hope:  Sinkhole in ditch is to be repaired this fall.

195th to 250th: Due for gravel yet in 2014.  Not a Base 1 road.

Gasparilla appears to be in the greatest need of attention. 

The Fall Road Tour concluded at 4:25 PM at the Town Hall.

*****************

Lake Emma Township Board Minutes – September 2, 2014

 The Lake Emma Township Board Meeting was called to order by Chairperson, Brian Behrens, at 7:00 P.M. with the Pledge of Allegiance.  Present were Supervisors Behrens, Irene Weis, and Tony Platz; Clerk, Lynne Erickson, and Treasurer Nancy Bogaard.   Also present were: Terry Long,  Justin Long, Steve Drange, Michael Cohrs, Richard Moen, Larry Hetrick, Mike Hadfield, and Sgt. Dan Kruchowski

 One addition was made to the agenda.  The Cemetery mowing bid from Rich Stephen will be Item 8A, after Concerns from the Floor.

 Minutes were distributed earlier and are available on the website.  Motion by Tony seconded by Irene to dispense with reading the minutes of the August 5, 2014 Regular Meeting, and approve the minutes as written.  Motion carried.

The Treasurer’s report was presented by Treasurer, Nancy Bogaard, with the following figures as of August 31, 2014: Total of all accounts = $502,673.38.  Of that amount, $106,697.72 is General Fund Revenue and $395,975.66 is Road and Bridge Fund Revenue.   State Bank accounts:  Money Market = $63,970.33, CD = $124,107.32; Citizen’s National Bank accounts:  Money Market = $208,349.70, CDs = $52,488.24 & 53,543.48, Checking = $214.31.      Funds available:  $272,534.34.  Vouchers for payment:  #3407--#3420.

 Motion by Tony seconded by Irene to approve the Treasurer’s report as presented.  Motion carried.

Terry Long reported that grading of Base 1 roads is done. They are graveling Intrepid, and the next project is the Base 1 on Holly from the Lake to 270th.  Tim Schmidt called in a complaint regarding his driveway approach.  He stated it got altered when a previous project was done, and is now causing a problem.  It will be looked at on the Road Tour.  A call was received from Rob Tiffany with regard to maintenance of Hartman.  That issue will be reviewed on the Road Tour also.

The Fall Road Tour was set for 2:30 PM on September 9.  Brian will advise Curt Meyer from WSN Engineering of the date, as he is planning to accompany the Board on the road tour.

Larry Hetrick and Mike Hadfield were present to discuss issues on Happy Drive.  Larry requested a culvert to stop washouts on the road, for which he is applying gravel. He also asked for grading once a year and possibly a load of fill added.  The area of Happy Drive is not currently maintained/owned by Lake Emma Township.  This issue will be reviewed on the Fall Road Tour.

It has been noted that a “children at play” type sign has been placed on Half Moon Drive by residents.  The sign will be allowed to remain.

There were no concerns from the floor.

Brian discussed the unsolicited quote, from Richard Stephen for cemetery maintenance, received at the August meeting.  The $180 quote was for the mowing of the cemetery (and town hall area).  Brian will call Sentence to Service and ask how often these areas are mowed in the summer.  Lake Emma Township currently has a contract with Sentence to Service to maintain the cemetery and Town Hall grounds.  Mr. Stephen’s name will be kept on file.

The Compensation Resolution was reviewed.  Requested modifications are:  Site viewals will not be compensated as they are included in the stipend.  County Commissioner meetings will be compensated at the rate of Township Meetings.  The Resolution will be revised and presented at the October meeting.

Lake Emma Township was asked for support from Sheriff Aukes in the matter of hiring a second investigator.  The Sheriff requested a letter from the Township encouraging the Commissioners to hire a second investigator.  Sgt. Kruchowski also informed the Board of the need for an investigator.  Compared to bordering Counties, Hubbard is very short staffed in the investigation area and the single investigator is extremely busy trying to keep up.  Brian stated he will call Corey Aukes and discuss the matter.

The November Township Regular meeting must be changed due to the General Election falling on the same date: November 4.  The November meeting will be rescheduled to Thursday, November 13, at 7 PM, with the Canvass of Election starting at 6:45 PM, prior to the meeting.

Regarding the Duthoy request from the August meeting, Brian was authorized to work with their attorney to resolve the septic system placement issue so the property can be sold.  Brian reported that he has been asked to do nothing thus far.

Tony updated the Board on the Haakon Drive project.  The stop sign is now in place and the new road is very nice.  The Township has received no billing from Arago Township as yet.

Irene presented a resolution “In Opposition to the Proposed Route of the Sandpiper Pipeline”. Brian stated his belief that the resolution should not be addressed by the Board.  Tony asked that Irene re-work the Resolution so it follows the format of the County Resolution.  The revised resolution will be scheduled on the October agenda.

Correspondence and Reminders: 

Hubbard County Township Meeting-September 15—7:30 PM, Mantrap Township.

General Election – November 4, 2014.

Tony reported on the MAT District 11 Meeting in Walker.  Some items discussed:  Sales Tax for Online Purchases, Wetland Issues, CTAS Software, Culvert Reimbursement from DNR, Broadband, Training for new Township Officials, Bonding for Roads.

Tony made the motion to adjourn.  Meeting adjourned at 8:37 PM.

****************

Lake Emma Township Board Minutes – August 5, 2014

The Lake Emma Township Board Meeting was called to order by Chairperson, Brian Behrens, at 7:03 P.M. with the Pledge of Allegiance.  Present were Supervisors Behrens, Irene Weis, and Tony Platz; Clerk, Lynne Erickson, and Treasurer, Nancy Bogaard.   Also present were: Terry Long, Steve Drange, Michael Cohrs, Everett and Ardeth Duthoy, and Cathy Selseth. Deputy Nate Stein was present but was called away.

Minutes were distributed earlier and are available on the website.  Motion by Irene seconded by Brian to dispense with reading the minutes of the July 1, 2014 Regular Meeting, and approve the minutes as written.  Motion carried.

The Treasurer’s report was presented by Treasurer, Nancy Bogaard, with the following figures as of July 31, 2014: Total of all accounts = $529,476.48.  Of that amount, $106,529.20 is General Fund Revenue and $422,907.28 is Road and Bridge Fund Revenue.  Citizen’s National Bank accounts:  Money Market = $235,556.67, CDs = $52,422.17 & 53,476.09, Checking = $214.31; State Bank accounts:  Money Market = $63,965.25, CD = $123,841.99.      Funds available:  $299,736.23.  Vouchers for payment:  #3403--#3406.

Motion by Tony seconded by Irene to approve the Treasurer’s report as presented.  Motion carried.

Terry Long, of Long Construction, reported that the first round of mowing is completed, graveling of Intrepid is partially done, and routine grading is ongoing.  Tony stated that he received a complaint on the wash boarding of Holly Road.  Terry responded that the road will be graded after the next rain, as it is a Base 1 road.  The next projects are to finish Intrepid Road graveling and Holly Road, along the lake.

Terry received a call from the owner of Birch Harbor Resort.  At issue is a ditch area that is settling.  Terry will add topsoil, and seed in about a month.

Tony stated that he drove Haakon Drive to review the DNR project.  He was concerned that there is no stop sign installed yet and that the project is not completed, as the completion date was July 4.  Terry Long stated that signage is almost the last thing to be done on a project.  Tony will call Char from Arago and review his concerns.

Cemetery sexton, Cathy Selseth provided a bid for cemetery maintenance.  Rich Stephen would be interested in providing mowing services and offered a quote.  Brian will contact Mr. Stephen and discuss the maintenance of the cemetery, with the additional information that the Town Hall and cemetery mowing are currently contracted together.

Concerns from the Floor:  Everett and Ardeth Duthoy were present to ask the Board for assistance as they sell their home on Big Sand Lake, which is near the public landing.  Nineteen years previous, their septic system was installed on a vacated roadway adjacent to their driveway, and next to the public landing.  The vacated roadway is not Township property and it is unclear who owns it.  At the time of the sewer installation, permission/permit was received from Lake Emma Township to do so, but that action is now causing problems with the title insurance. Since the Big Sand landing is currently being expanded, the DNR is certain that the roadway will not be needed in the future.  Mr. Duthoy asked that the Town Board work with his attorney to get the matter clarified.  Board members agreed that Brian can work with the lawyer to resolve the matter.

The Compensation policy, with clarifying additions, was presented.  A discussion followed regarding the schedule of reimbursements.  The policy will be presented at the September meeting, with the schedule of reimbursements included as part of the policy.

Nancy Bogaard stated that she has appointed Terry Hokeness as Deputy Treasurer.

Brian reported on his research pertaining to the issues of signage and speed on Half Moon Drive.  Residents brought the problem to the Board in May, asking for speed signs and/or “Children at Play” signs.  Marv Vredenberg, from Hubbard County said that the “Children at Play” signs are no longer recommended for placement.  The County cannot put up speed signs, but the township can.  However, it is mostly local traffic on Half Moon Drive. It was determined that signage may be purchased by residents.  Correspondence will be issued to residents, explaining the Board’s position on the matter.

Irene encouraged the Board to adopt a resolution or send a letter to the agencies that are responsible for eliminating 2 viable routes for the Enbridge pipeline.  Friends of the Headwaters and COLA are requesting that all routes again be considered, especially those that circumvent the lakes areas.  Board members asked that this issue be added to the next agenda for discussion.  In addition, future agendas will include a line item for approval/additions or corrections.

Correspondence and Reminders:

a.       Filing Period for the election of (1) Township Treasurer and (1) Township Supervisor is July 29 thru August 12.

b.      Primary Election, August 12

c.       MAT District 11 meeting – August 27, Walker Community Center

Motion by Tony seconded by Brian to adjourn.  Motion carried.  Meeting adjourned at 8:30 PM.

******************

Lake Emma Township Board Minutes – July 1, 2014

The Lake Emma Township Board Meeting was called to order by Chairperson, Brian Behrens, at 7:05 P.M. with the Pledge of Allegiance.  Present were Supervisors Behrens and Irene Weis, Clerk, Lynne Erickson, and Deputy Treasurer, Nancy Bogaard.   Also present were: Terry Long, Justin Long, Mike Vold, Von Vold,  Amy Haskins, Steve Drange, Michael Cohrs,   Absent were:  Supervisor Tony Platz and Treasurer, Mavis Trenholm.

Minutes were distributed earlier and are available on the website.  Motion by Irene seconded by Brian to dispense with reading the minutes of the June 3, 2014 Regular Meeting, and approve the minutes as written.  Motion carried.

The Treasurer’s report was presented by Deputy Treasurer, Nancy Bogaard, with the following figures as of June 30, 2014: Total of all accounts = $542,728.52.  Of that amount, $105,986.70 is General Fund Revenue and $436741.82 is Road and Bridge Fund Revenue.  Citizen’s National Bank accounts:  Money Market = $248,811.14, CDs = $52,422.17 & 53,476.09, Checking = $217.31; State Bank accounts:  Money Market = $63,959.82, CD = $123,841.99.      Funds available:  $312,988.27.  Vouchers for payment:  #3385, #3399--#3401.  Receipts include the first half property tax of $191,108.48. 

Motion by Brian seconded by Irene to approve the Treasurer’s report as presented.  Motion carried. 

Terry Long, of Long Construction, reported that they are trying to keep to their schedule, which has been difficult with all the rain. Planned projects have been delayed due to the rainy weather. There have been no flooding issues. 

Irene inquired as to logging trucks using Grouse Road.  Terry said he has not seen or heard anything about it.  The safety concern was reviewed. 

The Township Road Maintenance Policy regarding Right of Way Maintenance was tabled until a full Board is present.

Brian reported that Curt Meyer from WSN stopped to visit with him about the status of construction projects at this time.  Curt stated he would not advise advertising for any projects because of the unfavorable climate in the road construction market.  Curt will be attending a meeting later in the year and will accompany the Board on the Fall Road Tour.  Also, WSN started to update Road Improvement Plan in 2012 and the document remains in Draft status.  Brian stated that work on the Improvement Plan should resume, finishing the project. 

There was a short dialog with residents from Garnet Drive.  Residents questioned where the ROW exists on Garnet.  They were informed that a lot of work must take place before a decision is made, and that they will be notified when the issue is addressed. 

The Compensation Policy was addressed due to recent questions about reimbursements for Board activities.  A copy of the current policy was distributed.  Brian and Lynne will meet and review the items needing to be clarified, and bring a draft to the next meeting. 

The list of Judges for upcoming elections was presented.  Motion by Brian seconded by Irene to approve the list of Election Judges as presented.  Motion carried. 

The resignation of Treasurer, Mavis Trenholm, was again addressed by the Board.  The MN Association of Townships advised that the resignation of a Township Treasurer also discharges the Deputy Treasurer. 

Motion by Irene seconded by Brian to accept the resignation of Mavis Trenholm as Treasurer of Lake Emma Township and to appoint Nancy Bogaard as Treasurer of Lake Emma Township until the election of a new Treasurer.  Motion carried. 

Nancy will appointment a Deputy Treasurer.

There were no concerns from the floor. 

Summer Short Course review:  Lynne Erickson stated the Township Office must be open from 1 PM to 5 PM on the last day of filing, which is August 11.  A Treasurer and a Supervisor are up for election this fall.   

The issue of speeding vehicles on Half Moon Drive was discussed.  With more children living on the road, parents are concerned about safety.  The issue was first addressed at the May 6, 2014 meeting.  Brian will speak to Officer Stein about the speed issue, and with the County Engineer regarding signage. 

Correspondence and Reminders:

a.       Hubbard Co. Township Assn Meeting, July 21, 7:30 PM at Arago Town Hall.  

Fili  Filing Period for the election of (1) Township Treasurer and (1) Township Supervisor is July 29 thru August 11. 2014    .     

             Primary Election, August 12. 

Motion by Brian seconded by Irene to adjourn.  Motion carried.  Meeting adjourned at 7:52 PM.

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Lake Emma Township Board Minutes – June 3, 2014

The Lake Emma Township Board Meeting was called to order by Vice Chairperson, Tony Platz, at 7:00 P.M. with the Pledge of Allegiance.  Present were Supervisors Irene Weis and Tony Platz, Clerk, Lynne Erickson, and Deputy Treasurer, Nancy Bogaard.   Also present were: Terry Long, Justin Long, Hubbard County Deputy Nate Stein-arriving at 7:50, Margaret and Frank Kurth, Mike Vold, Von Vold,  Steve Drange, Michael Cohrs,   Absent were:  Chairperson Brian Behrens and Treasurer, Mavis Trenholm.

Minutes were distributed earlier and are available on the website.  Board Members were advised that a sentence was added to the Spring Road Tour minutes since they had received a copy of the minutes.  Motion by Irene seconded by Tony to dispense with reading the minutes of the May 6, 2014 Regular Meeting, and May 23 Spring Road Tour minutes and approve the minutes as written.  Motion carried.

The Treasurer’s report was presented by Deputy Treasurer, Nancy Bogaard, with the following figures as of May 31, 2014: Total of all accounts = $387,448.04.  Of that amount, $73,844.80 is General Fund Revenue and $313,603.24 is Road and Bridge Fund Revenue.  Citizen’s National Bank accounts:  Money Market = $93,386.14, CDs = $105,898.26, Checking = $367.31; State Bank accounts:  Money Market = $63,954.39, CD = $123,841.99.      Funds available:  $157,707.84.  Vouchers for payment:  Not available due to printer issues.

Motion by Tony seconded by Irene to approve the Treasurer’s report as presented.  Motion carried.

Terry Long, of Long Construction reported that they are in the summer work season.  Crackfilling is about done. They will be continuing with the regular grading schedule.  A dust complaint from Bob Danielson, Home Bay Resort was addressed.  Terry checked the dust conditions on Intrepid Road when the complaint came in.  Base 1 is not as good as Calcium chloride in extremely dry conditions.  A portion of Intrepid is scheduled for summer maintenance.

The request, from the May 6 meeting, for reduced speed and Children at Play signs on Half Moon was addressed.  Irene spoke to Jed Nordin, the County Engineer, who advised that the Township has the authority to enact speed limits and County Law Enforcement will enforce them.  Minimum speed under the statute is 25 MPH.  Irene will forward a resolution setting speed limits for Board review, and this item will be placed on the July agenda.  Tony would favor Children at Play signs instead of Speed Signs.

Irene Weis also spoke to Jed Nordin regarding Garnet Drive and the issues involved.  Jed referred to Kabekona Drive as an example of a similar struggle over road improvements ending with satisfactory results.   Tony disagreed, stating that residents are unhappy with the Kabekona project.

A 12-15’ recovery zone, free of trees and stumps, was implemented as a Township Road standard years ago.  According to Jed Nordin, the County Natural Preservation Route Designation guidelines allow a 9’ recovery zone from the edge of the road.  Although, the guidelines pertain to County law, parts of the National Preservation Route guidelines could be adopted into Township policy, to ease future maintenance issues. 

Residents from Garnet in attendance at the meeting were adamant that the Township would be wrong to spend money to widen Garnet.  They are very satisfied with every aspect of the maintenance of the road, including snow removal.  Also, they pointed out that Garnet is a dead end road, and that there are only 2 residents that reside year-round, and has a 15 MPH posted speed. 

Mike Vold presented a petition containing 100% of Garnet’s residential property owners’ signatures.  Said petition states the opposition to cutting and widening of the right of way, except in one area on Garnet Drive, and states the reasons for the opposition.  The petition is on file with the Town Clerk.  Residents are not opposed to the paving, only widening and tree removal.

Terry Long stated that previous boards have worked long and hard to implement maintenance standards, but there is nothing holding the Board to absolute adherence to the standards.  Every road project has had an issue, to some degree, with tree removal.

Irene will develop a list of findings for consideration.  The Garnet issue will tentatively be listed on the July agenda, pending full attendance of the Board.

Irene and Tony attended the pre-construction meeting at Arago Township.  Permitting, tree removal, and work schedule were all discussed.  The project is to be completed by July 4. 

Board Members received notice on May 27 that Clerk, Lynne Erickson has changed her appointment of Deputy Clerk.

Motion by Tony seconded by Irene to acknowledge Lynne Erickson’s appointment of  Deputy Clerk, Marianne Potratz.  Motion carried.

Board Members received notice on May 27 that Treasurer, Mavis Trenholm will resign effective June 1, and has changed her appointment of Deputy Treasurer.

Motion by Irene seconded by Tony to accept the resignation of Treasurer, Mavis Trenholm, effective  June 1, 2014.  Motion carried.

 Discussion followed regarding appointing the Deputy Treasurer to the Treasurer position, since the Treasurer has resigned.  MAT will be asked to guide us through the process.

Motion by Irene seconded by Tony to rescind the previous motion accepting the Treasurer’s resignation pending information on the proper procedure after resignation of the Treasurer. Motion carried.

Motion by Irene seconded by Tony to acknowledge Mavis Trenholm’s appointment of Deputy Treasurer, Nancy Bogaard.  Motion carried.

 Nate Stein informed the Board that he contacted the County Attorney’s office about lowering the speed limit on Half Moon Drive.  Her response was contradictory to information that Irene presented earlier, so there may have been a misunderstanding.  Irene will contact MAT for clarification.

The Board was advised that the yard light repairs are complete.

 Reminders and Correspondence:

a.

Hubbard County Township Assn. Meeting: July 21 - Arago Twp, 7:30 PM

b.

Summer Short Courses: June 25, Northern Lights: Registration Deadline

   

of June 11

         

c.

Election - Place and Poll Times: Lake Emma Town Hall--7 AM-8 PM

 

Filing period for (1) Township Supervisor & (1) Township Treasurer:

 

             July 29 to August 12, 2014 with the Town Clerk

 
 

Primary Election: August 12, 2014

       

d.

MBA Membership Cards - Hand Out

     

e.

State Demographer's Estimates

       

 Motion by Tony seconded by Irene to adjourn.  Meeting adjourned at 8:29 PM.

*****************

Lake Emma Township Board Spring Road Tour – May 23, 2014

Supervisors Brian Behrens, Tony Platz, Irene Weis, Clerk Lynne Erickson and Terry Long, Long Construction, met at 3 PM in at the Town Hall to begin the Spring Road Tour.  The purpose of the Tour is to evaluate maintenance needs of Township roads.

Green Pines Road—Board members were shown the tree removal completed with the Green Pines project.  The widening of Green Pines demonstrates that Township roads can maintain their character with similar construction standards. Both Green Pines and Garnet roadways have a depth of trees, such that removal to widen the road for safety purposes, will still leave trees bordering the road.

Garnet—Landowners were gathered at the former Papoose Bay Resort, now a PUD.    Garnet is the next extensive project on the Lake Emma Capital Improvements Plan.   Residents wanted to know what the project will consist of and stated their opposition to tree removal along the project route.  In addition, residents referred to the original paving of the road which came with an agreement to limit tree removal.   Board members explained that safety concerns are a high priority.  Snowbanks encroach on the roadway and reduce visibility.  Tree roots so close to the roadway and lack of sunlight are breaking up the asphalt surface.  Board members and residents walked a portion of Garnet discussing aspects of the project.

Holly Road—A Base 1 Road.  Holly and Intrepid are heavily traveled gravel roads. The first half is done and the 2nd half, the Lake to 270th should be graveled per the scheduled rotation.

Intrepid Road—Base 1 Road.  Graveled from County Rd 4 to the cartway a couple of years ago, and now needs gravel from cartway to pavement per the scheduled rotation.

250thOjibway access, redone 2 years ago.

Harmony-Regraveled 2 years ago.  Board members reviewed the location of a recurring snowplowing complaint.

Get Around Road—Shared road.  Previously trees were right up to the road, but now much better after tree removal.  There is no turn-around for either township, so Lake Emma Township plows the entire road and Mantrap Township grades the entire road.  Gravel is applied by each township to its portion of the road.

Glider Road—There is a bit of a snow storage issue.  A good share of the road is tax forfeited land and needs work. The scope of work on Glider Drive has been discussed and approved in the past.

Gasparilla—Observed the repair area completed last fall.

Hunter—An area was examined where drainage from a plugged culvert causes a problem.  A ditch needs to be constructed and a flattened area created to manage the water.

Hope—Due for gravel.  Not a Base 1 road.  There are some settled areas which need to be built up.

195th Street to 250th—In good shape but should be graveled since it’s been 8 years.  Roads should be graveled on the 8-year rotation schedule to prevent deterioration.

Road Tour ended at the Town Hall at approximately 5:30 PM.

*****************

Lake Emma Township Board Minutes – May 6, 2014 

The Lake Emma Township Board Meeting was called to order by Chairperson, Brian Behrens, at 7:05 P.M. with the Pledge of Allegiance.  Present were Supervisor Behrens, Supervisors Irene Weis and Tony Platz, Clerk, Lynne Erickson.   Also present were: Terry Long, Justin Long, Hubbard County Deputy Nate Stein, Mike and Jan Vold, Katy and Steve Drange, Michael Cohrs, Ken Grob, Jeffrey Tharalson, and Eric Ravaans.  Absent was:  Treasurer, Mavis Trenholm. 

Minutes were distributed earlier and are available on the website.  Motion by Tony seconded by Irene to dispense with reading the minutes of the April 1, 2014 Regular Meeting and approve the minutes as written.  Motion carried. 

The Treasurer’s report was presented by Clerk, Lynne Erickson, with the following figures as of April 30, 2014: Total of all accounts = $415,213.10.  Of that amount, $88,000.77 is General Fund Revenue and $327,212.33 is Road and Bridge Fund Revenue.  Citizen’s National Bank accounts:  Money Market = $121,691.50, CD = $52,358.34, CD = $53,410.97, Checking = $217.31; State Bank accounts:  Money Market = $63,949.13, CD = $123,585.85.      Funds available:  $185,858.04.  Vouchers for payment:  #3377 through #3381.   

Motion by Irene seconded by Tony to approve the Treasurer’s report as presented.  Motion carried. 

Terry Long, of Long Construction reported that they are transitioning between winter snow removal and grading and shaping of the roads.  They’ve covered all the Base 1 roads once and most of the gravel roads twice, and are getting onto their regular grading schedule.  Crackfilling is approximately half done.  

Brian provided background of the Garnet project for the benefit of interested citizens in attendance. Typically tree removal is done in advance of the paving project. Residents asked to participate in an on-site discussion during the Spring Road Tour.  They expressed opposition to tree removal, because of the road’s beauty.  Residents questioned the tree cutting along Garnet the past few winters. It is unknown who is responsible for the tree cutting. May 23 was selected for the Road Tour. Lake Emma Officials will meet at the Town Hall at 3 PM to begin the Road Tour and will meet with the Garnet residents shortly after. 

Jeffrey Tharalson was present to request assistance with speeding vehicles on Half Moon Road.  There are a number of small children in the area. Delivery and other vehicles are traveling at excessive speed on the gravel road.  Mr. Theralson requested 30 MPH speed signs and/or Children at Play signs.  Neighbors have called the delivery drivers and spoken to the mail carrier asking them to drive slower in the area, which has helped.  Deputy Nate Stein will check with the County Attorney about the possibility of signs, but explained that enforcement is an issue.  Tharalson stated that the signs alone may be enough of a deterrent.  No action was taken, but residents will be notified as to the Board’s findings. 

The Arago/Lake Emma Township Joint Agreements were discussed.  $29,000 in overruns on the Potato Lake DNR Landing Project has been approved by the DNR, and will be included in grant funding.  A pre-construction meeting will be held on Tuesday, May 13 at 6 PM, Arago Town Hall, which Irene Weis will attend.  Tony explained the joint agreements to the residents present, stating that Lake Emma Township will be responsible for 50% of engineering costs on the Haakon Drive portion of the project.  Tree removal cost will be included in general project cost, not in the engineering (cost share) portion. 

Motion by Irene seconded by Tony to approve the Line Road Maintenance Agreement between Lake Emma and Arago Townships with the correction to Section B under Recitals changing Garnet Road status from gravel road to paved road.  Motion carried. 

Motion by Tony seconded by Irene to forward the $14,000 Healthy Lakes grant award funds to the Hubbard County Soil and Water Conservation District for distribution.  Motion carried. 

Sentence to Service has requested a clarification on Lake Emma Township’s recent contribution.  Randy Greiss asked that the contribution be designated for equipment and supplies.  The check will be noted as such and returned to Sentence to Service. 

The physical inventory of Township road signs was completed some time ago.  Signs must be updated to minimum reflectivity standards on an as-needed basis.  Another aspect of the Sign Replacement mandate is the adoption of a policy addressing the maintenance and replacement of current signage to meet new reflectivity standards.  Board members asked that Long Construction notify the Township when changes are made to the sign inventory, so that records can be updated. 

Motion by Brian seconded by Tony to approve the Lake Emma Township Road Sign Inventory, Retro-Reflectivity Compliance Evaluation, and Replacement Policy.  Motion carried. 

There were no concerns from the floor. 

Clerk Lynne Erickson advised the Supervisors that Hoffman Electric found a break in the wiring for the yard light in the parking lot.  They have marked the repair area with flags to indicate where trenching a new line will occur.  Because it appears that the repair may be extensive, Brian will call Hoffman Electric to discuss the cost of repairs or if another option would be less expensive for the Township. 

No action was taken on the proposed Lake Emma Township newsletter. 

Irene Weis will check on purchase of safety vests for the Spring Road Tour on May 23. 

Correspondence and Reminders: 

a.       The Hubbard County Township Association meeting is scheduled for May 19 at Helga Township.  Participants will meet at the Town Hall at 6:45 PM.

b.      The MAT Summer Short Course will be held in Walker, Northern Lights Casino on June 25.  Registration must be made by June 11. 

c.       Hubbard County Planning/Board of Adjustment Site Viewal and Meeting Notice for Guest House variance: James and Kathryn Croal.

d.      Couri and Ruppe P.L,L.C.,-Township Legal Seminar Advertisement.  

Motion by Irene seconded by Tony to approve the Road Improvement Cost Share Agreement with Arago Township.  Motion carried.

Motion by Tony seconded by Irene to adjourn.  Motion carried.  Meeting adjourned at 9:10 PM.

 *************

Lake Emma Township Board Minutes – April 1, 2014

The Lake Emma Township Board Meeting was called to order by Chairperson, Brian Behrens, at 7:02 P.M. with the Pledge of Allegiance.  Present were Supervisor Behrens, Supervisor Irene Weis, and Clerk, Lynne Erickson.  Supervisor Tony Platz was in attendance via FaceTalk from Florida.  Tony’s location was duly noted on agenda and website.   Also present were: Dan Kittilson, Terry Long and Nate Stein.  Absent was:  Treasurer, Mavis Trenholm.

Minutes were distributed earlier and are available on the website.  Motion by Brian seconded by Irene to dispense with reading the minutes of the March 4, 2014 Regular Meeting and approve the minutes as written.  Motion carried.

The Treasurer’s report was presented by Clerk, Lynne Erickson, with the following figures as of March 31, 2014: Total of all accounts = $422,765.00.  Of that amount, $89,867.00 is General Fund Revenue and $332,898.00 is Road and Bridge Fund Revenue.  Citizen’s National Bank accounts:  Money Market = $129,249.19, CD = $52,358.34, CD = $53,410.97, Checking = $217.31; State Bank accounts:  Money Market = $63,943.34, CD = $123,585.85.      Funds available:  $193,409.84.  Vouchers for payment:  #3367 through #3376.  Clerk Erickson relayed a message from Treasurer, Mavis Trenholm, advising that she will not be running for another term as Treasurer.

Motion by Tony seconded by Irene to approve the Treasurer’s report as presented.  Motion carried.

Terry Long, of Long Construction reported that they are between seasons but still on winter schedule for plowing. They have been winging snowbanks back so roads start to dry up, and scraping excess ice and slush.  They will be starting with cracks in a week or two.   Next will be grading and crowning of roads.  Terry was advised of the positive comments heard at the Annual Meeting with regard to road maintenance.

Irene introduced information received at the recent MAT training regarding tree removal, when trees are not acquired by the township.  Pursuant to Minnesota Statutes, the owners of the abutting land must be given written notice and afforded the opportunity for a hearing, prior to tree removal.  Specifically, the upcoming Garnet Drive project was cited as needing notice for tree removal.  The noticing requirements are not necessary for normal maintenance and safety. 

A complaint about maintenance on Harmony Road was received.  The plowing issue is ongoing in this difficult area.  A discussion with attorneys at the MAT training session about the difficulties of plowing some areas, reinforced that safety of maintenance personnel and liability are priorities.

The certified gravel pit issue was addressed.  Brian spoke to Greg Hensel, from Hubbard County, and received the following information: there will be no charge for gravel pits to become certified if the program is implemented, Greg would inspect the gravel pits twice a year, and it would be a 7 year commitment.  Terry Long stated he had no issues with the proposed gravel pit certification requirements as long as they are administered fairly to all concerned.  On April 8 at 9 AM, the County will be discussing certified gravel pits. 

The latest engineering statement from Widseth, Smith and Nolting for services relating to the improvements on Haakon Drive was presented.  The total for services thus far is $23,374.91, an amount which is potentially subject to cost share between Arago and Lake Emma Townships.  Tony questioned whether the tree removal portion of the project would be subject to cost share or if DNR funds were covering it.  Brian stated that he will contact Arago Township to clarify that tree removal costs will not be part of the cost share agreement.

Dan Kittilson presented the final recommendations for the Healthy Lakes Grant Program.  The grant recommendations are:  Big Sand-$4,500, Little Sand-$2,500, Emma/Stocking/Bottle-$1,500, Potato-$4,500, and Blue-$1,000. The grant total is $14,000 and distribution will be made by the Soil and Water Conservation District.  Motion by Irene seconded by Tony to accept the grant contracts and approve the grant amounts totaling $14,000.  Motion carried.  A copy of each contract was received for Lake Emma files.  Dan expressed his appreciation for Lake Emma’s participation.

Dan Kittilson stated  his concern that the Healthy Lakes Grant Program was not discussed at the Annual Meeting and will request to be given time at the 2015 Annual Meeting.

Brian spoke about the Sign Replacement Policy, which must be in place by mid-June 2014.  The policy drafted by Jeff Adolphson will be reviewed at the May meeting.  Current law requires signs be replaced on an “as needed” basis rather than having to replace all non-conforming signs by 2015.   Terry Long was asked to inform the Board of any signs that need replacement.

The City of Park Rapids Fire Service Agreement was presented.  Motion by Tony seconded by Irene to approve the contract for Fire Service in the amount of $24,691.68.  Motion carried.

There were no concerns from the floor.

The Comprehensive Omnibus Transportation Finance Bill Resolution was not acted upon.

Clerk Lynne Erickson reported that the Town Hall repairs have been initiated.  A new front door lock was installed and the yard light is in the process of being repaired.

The 2014 Sentence to Service contract was presented.  The value of the mowing and other maintenance tasks completed at the Town Hall grounds and Cemetery in 2013, is $1666.50.  Motion by Brian seconded by Irene to authorize the donation of $1666.50 to Sentencing to Service and approve the 2014 contract.  Motion carried.

Hubbard County Deputy Nate Stein arrived at the meeting to address any issues the Supervisors may wish to discuss. 

Tony suggested the Board of Supervisors begin considering the purchase of new computers and printer/copier, prior to the implementation of the CTAS software in 2015.  Specs for the new software will dictate the level of hardware needed.

A Township newsletter was suggested by Tony.  He would like to see it begin by the fall.  No action was taken.  The newsletter topic will appear on the May agenda for further discussion.

The selection of a date for the Spring Road Tour will be considered at the May 6 Regular meeting.

Irene and Tony suggested the Township purchase safety vests for the Road Tours, as recommended at the recent training session.

Correspondence and Reminders:

1) MAT Spring Short Course-April 2,

2) Board of Appeal and Equalization-April 28,

3) Hubbard County Township Mtg-May 19,

4) Hubbard County Noxious Weed Law Training-April 24,

5) U of M Gravel Road Maintenance/Design Training-April 24

Motion by Tony seconded by Irene to adjourn.  Motion carried.  Meeting adjourned at 8:33 PM.

********************

Lake Emma Township Annual Meeting - March 11, 2014

The Lake Emma Township Annual Meeting was called to order by Clerk, Lynne Erickson at 7:03 PM, with the Pledge of Allegiance. Eighteen township residents were in attendance.

Motion by Tony Platz seconded by Dan Kittilson to select Jeff Adolphson as Moderator for the Annual meeting.  Upon vote taken, the motion carried.

No changes or additions to the Agenda were brought forward.

Minutes from the 2013 Annual Meeting were read by the Clerk.  Motion by Dan Kittilson seconded by Tony Platz to approve the minutes as read.  Motion carried.

A summary Treasurer’s report for the year 2013, was given by the Clerk.  Beginning balance of all accounts on 1-1-2013 was $453,134.19 and the ending total of all accounts on 12-31-2013 was $467,998.54.  Activity for the General Fund including Money Markets, Checking and CD’s was: Beginning balance of $142,069.45, income and interest of $96,253.13 and disbursements of $99,507.74, transfer in and transfer out of $20,000 each, leaving an ending balance of $138,814.84.   Activity for the Road and Bridge Fund including Money Markets, Checking and CD’s was:  Beginning balance of $311,064.74, income and Interest of $218,906.02, and disbursements of $200,787.06, transfer in and transfer out of $20,000 each, leaving an ending balance of $329,183.70.  Motion by Terry Moen seconded by Jim Bodsgard to approve the Board of Audit Summary as presented.  Motion carried.

Supervisor Brian Behrens presented the 2013 Road Report.  The Township is still working with Base 1 for dust control.  Some washboard conditions existed due to dry summer conditions.  A sunken area on Gasparilla Road was repaired, with an estimated 70 loads of trees and unsuitable material hauled away from the repair area.   Hubbard County Environmental Services personnel advised Supervisor Weis that unless specific documentation of the road construction is provided, Townships should refrain from accepting private roads. 

Long Construction is working on Garnet Drive, which is next to be resurfaced.  Garnet will be widened to increase visibility and create snow storage areas.  Blacktopped portions of Indigo, Intrepid and Hunter are scheduled to be resurfaced before 2017. 

Comments were made complimenting the improvement on Hartman Drive and praising Long Construction for their road maintenance.   Motion by Wayne Swanson seconded by Jennifer Therkilsen to approve the road report.  Motion carried.

Levy discussion followed.  Brian Behrens reviewed the upcoming needs and spending levels.  Recommendations are to keep one year’s reserve on hand to protect against future changes in funding, emergency needs, and upcoming projects. Keeping the levies for 2015 at $95,000 for General Fund and $250,000 for Road & Bridge Fund should allow the Township to keep pace with demands, while maintaining the recommended reserve. 

Motion by Dan Kittilson seconded by Jennifer Therkilsen to set the General Fund Levy at $95,000.  Motion carried.

Motion by Jennifer Therkilsen seconded by Terry Moen to set the Road and Bridge Fund Levy at $250,000.  Motion carried.

Motion by Irene Weis seconded by Tom Geraedts to designate the Park Rapids Enterprise as official newspaper.  Motion carried.

Moderator Adolphson announced that the Town Board, at its March 4th meeting, set a cap of 7% of the General Fund Levy as the maximum financial support for community organizations. The amounts approved at the Annual Meeting reflect the township resident’s desires; however, the final decision of monetary awards will be made by the Town Board. As the General Fund levy is set at $95,000, financial support will be limited to $6,650.   The following requests were considered:

·         Marine Corps League – Fred Whiteside presented.  Motion by Tony Platz seconded by Terry Moen to authorize $250 of financial support.  Motion carried.

·         Living at Home of the Park Rapids Area – Larry Bexell presented.  Motion by Wayne Swanson seconded by Dorothy Platz to authorize $600 of financial support.  Motion carried.

·         Hubbard County Historical Society – representative not present.

·         Headwaters Animal Shelter – representative not present.

·         Kinship of the Park Rapids Area – Jennifer Therkilsen presented.  Motion by Wayne Swanson seconded by Dorothy Platz to authorize $1500 of financial support.  Motion carried.

·         Headwaters Center for Lifelong Learning – Dorothy Platz presented.  Motion by Dan Kittilson seconded by Larry Bexell to authorize $200 of financial Support.  Motion carried.

·         Park Rapids Area Public Library – Tom Geraedts presented.  Motion by Jennifer Therkilsen seconded by Dorothy Platz to authorize $1500 of financial support.  Motion carried.

·         Hubbard 1st Response and Rescue – Jim Bodsgard presented.   Motion by Terry Moen seconded by Dan Kittilson to authorize $2000 of financial support.  Motion carried.

·         Headwaters Science Center – Representative not present.  Since this was a first time request, Irene Weis read the correspondence outlining the request.

·         Lakes Area Dive Team – Steve Blanchard presented.  Motion by Jennifer Therkilsen seconded by Tom Geraedts to authorize the following financial support:  Lakes Area Dive Team-$400, Hubbard County Historical Society-$100, and Headwaters Animal Shelter-$100.  Motion carried.

Discussion followed on raising the maximum for financial support, and the effects of doing so.

Moderator Adolphson asked if there was any other action to be addressed as provided in Minnesota Statutes. 

Motion by Dan Kittilson seconded by Terry Moen to set the next Annual Meeting for 7 PM, March 10, 2015 at the Lake Emma Town Hall.  Motion carried.

The Board of Appeal and Equalization is scheduled for April 28 at 9 AM at the Town Hall.

The next Annual Meeting will be held on March 10, 2015 at 7:00 PM.

Motion by Wayne Swanson seconded by Tom Geraedts to adjourn.  Motion carried.  Meeting adjourned at 8:33 PM.

*******************

Lake Emma Township Board Minutes – March 4, 2014

The Lake Emma Township Board Meeting was called to order by Chairperson, Brian Behrens, at 7:04 P.M. with the Pledge of Allegiance.  Present were Supervisors Behrens, Tony Platz,  Irene Weis, and Clerk, Lynne Erickson.  Also present were Richard Smith, Dan Kittilson, Bob Berdahl and Justin Long.  Treasurer, Mavis Trenholm was absent.

Minutes were distributed earlier and are available on the website.  Motion by Irene seconded by Tony to dispense with reading the minutes of the February 6, 2014 Board of Review and Regular meeting and approve the minutes as written.  Motion carried.

The Treasurer’s report was presented by Clerk, Lynne Erickson, with the following figures as of February 28, 2014: Total of all accounts = $435,252.25.  Of that amount, $119,993.58 is General Fund Revenue and $315,258.67 is Road and Bridge Fund Revenue.  Citizen’s National Bank accounts:  Money Market = $141,741.34, CD = $52,358.34, CD = $53,410.97, Checking = $217.31; State Bank accounts:  Money Market = $63,938.44, CD = $123,585.85.      Funds available:  $205,897.09.  Vouchers for payment:  #3349 through #3366.

Motion by Tony seconded by Irene to approve the Treasurer’s report as presented.  Motion carried.

Justin Long, of Long Construction reported that plowing and pushing drifts back due to wind have been the focus.  Things are in pretty good shape.  Tony brought up a newspaper article featuring a workshop on using ground up shingles to even out and bind road surfaces.  He encouraged Long Construction to do some research on the process.

An email was received from Greg Hensel, Hubbard County Agricultural Inspector.  Mr. Hensel asked if Lake Emma Township would be willing to sign a resolution to purchase gravel from certified gravel pits exclusively, as in Becker County.  Certified gravel pits are inspected twice annually for noxious weeds, to reduce weed seed in the gravel.  Brian will notify Hubbard County that Lake Emma Township would be in favor of such a program.

Irene reported that the cooperative agreements between Arago and Lake Emma Townships were reviewed by a representative of Thomason, Swanson and Zahn and, other than a typographical error, there were no issues.  Board members had questions about the Project Cost Share Agreement, as to when Lake Emma’s portion of Engineering fees was due, and if the final cost was, in fact, available at this time.  These issues will be forwarded to Arago Township for input.

Richard Smith, member of “Friends of the Headwaters” addressed the Board on the subject of the proposed Enbridge Sandpiper Pipeline.  His purpose was not to sway the Board to favor or oppose the project, but enact a means to extend the Public Comment period.  The Public Utilities Commission comment period ends April 4.  An extension to August 1 would give snowbirds and other travelers time to participate in the comment period.  A resolution was proposed with regard to the Enbridge Sandpiper Pipeline entitled:

 “A Resolution and Petition to the Minnesota Public Utilities Commission”

(on file)

The Resolution was discussed; and upon a motion by Supervisor Platz and seconded by Supervisor Weis, the motion carried and said resolution was adopted and a certified copy will be forwarded to the Public Utilities Commission.

Bob Berdahl reported that five applications for Healthy Lakes grants were received by the March 1 deadline.  The Lake Associations that have applied are Big Sand, Blue Lake, Potato Lake, Little Sand, and Emma/Stocking/Bottle Lakes.  An informational spreadsheet outlined the grant requests for 2014, grant amounts in 2013, and inspections/hour in 2013.  The applications will be reviewed by a committee and contracts will be presented at an upcoming meeting.  Bob recommended that Lake Emma’s  Healthy Lakes funding remain consistent at $14,000, for payable year 2015. 

An email was received from David Olsonowski, Hubbard County Engineer, inquiring whether Lake Emma Township wished to be part of the County chloride purchasing contract.  Lake Emma will not be participating in the contract, as Base 1 material is used for dust control.  The County Engineer will be notified.

The Park Rapids Fire Service Agreement was presented for the period of April 1, 2014 to March 31, 2015 at a cost of $24,691.68.  The prior year cost was $24,366.57.  Included with the Agreement was the projected cost for the 2015-16 Fire Service Agreement, which is $28,301.82.  The increase in the Fire Service Agreement cost may impact the Budget process for the Annual Meeting.  The Fire Service Agreement will be included on the April agenda for approval.

Brian addressed the Comprehensive Omnibus Transportation Bill, which MAT is encouraging Townships to pass.  Brian contacted MAT, David Splittstoesser, Chairman of the Association of Townships, and David Olsonowski, County Engineer to discuss the matter.  The resolution for support of the Transportation Bill will be presented at the Township Association meeting on March 17, and may be acted upon at that time. 

Irene and Tony reported on the Walter’s Resort site visit and CUP decision at the Hubbard County Planning Commission meeting.  The Conditional Use Permit, authorizing a resort to be re-established on the site of Walter’s Resort, was allowed with the conditions of Health Department approval and that no launch is allowed.  Three docking systems were allowed.  The sewer system was not an issue at the County meeting.

The Annual Meeting discussion followed.  Brian stated that Jeff Adolphson consented to moderate if selected.  The recommended levy remained unchanged from the February meeting: General Fund-$95,000 and Road and Bridge Fund-$250,000.  The Contribution requests were reviewed.  Motion by Brian seconded by Tony to limit total contributions for payable 2015 to 7% of the General Fund budget.  Motion carried.

Correspondence included:  Thank-you letters for financial support from Kinship, HCLL and Living at Home; `          Minnesota Benefit Assn--solicitation to increase Group Term Life benefit.  Reminders:  MAT Spring Short Courses held in March-April; Board of Appeal and Equalization meeting-April 28 at 9 AM, Town Hall; Hubbard County Township Assn. meeting-March 17, 7:30 PM Hart Lake Town Hall.

 Motion by Supervisor Platz seconded by Supervisor Weis to adjourn.  Motion carried.  Meeting adjourned at 9:45 PM.

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Lake Emma Township Board Minutes- February 6, 2014

The Lake Emma Township Board of Audit was called to order at 6:30 PM by Chair Brian Behrens.  Other board members present were Supervisors Irene Weis and Tony Platz, Treasurer Mavis Trenholm  and Deputy Clerk Nancy Bogaard.  Three residents were also in attendance.  The Pledge of Allegiance was given.

Receipt and Disbursement ledgers for 2013 were distributed to the board members.  There was discussion and explanations of several selected items on the report.  Irene moved to accept the Audit report as presented, the motion seconded by Tony and the motion carried and the summary report was signed by the board members.

At 7:00 PM,  Brian called the February Board meeting to order.

The minutes which are available on the township website, were accepted on a motion by Tony, seconded by Irene.

The Treasurer’s report, given by Mavis included cash and investments as of January 28, 2014.  Total of all accounts - $439,487.24 consisting of $118,436.54 in the General Fund and $321,050.70 in the Road and Bridge Fund.  Investments included a money market at Citizens National Bank of $146,418.42, two CD’s at Citizens National Bank of $52,272.70 and $53,323.61, and a checking account of $217.31.  We also have a money market at State Bank of Park of $69,933.56 and a CD at State Bank of $123,321.64.  Funds currently available are $210,569.29.  Vouchers #3344 to 3348 were presented for payment.  On motion by Irene, second by Tony, the report was approved and accepted.

Justin Long of Long Construction gave the monthly road report.  Work consisted mainly of snow plowing township roads.  They plan to push back the snow banks at intersections during the next week to provide improved visibility.

Dave Reese of Widseth, Smith & Nolting presented the engineering plans for improvements to Haakon Drive, the plans previously approved by MN DOT , the Corps of Engineers and Hubbard County Highway Department.  Lake Emma and Arago townships are sharing the costs of the engineering for the road which is on the shared township line.  Temporary easement letters have been sent to five property owners.  The bidding process date is to be determined.  Mail box supports will be replaced with swing-away posts.  The DNR project for improving the public landing at the end of Haakon Drive has been postponed for this summer.

Bob Berdahl  presented an informative report on the activities of the Healthy Lakes Partnership Grant program.   In 2013, the total $14,000 went to various lake associations for the watercraft inspection program through the SWCD.  Nine percent of the boats inspected came from lakes that have been infected with Aquatic Invasive Species, 12% from other states.  Other violations included vegetation on the boat or trailer and boat plugs in while being transported.  All organizations received grant awards must have a 50% financial or labor commitment.

Copies of cooperative agreements between Arago and Lake Emma townships were received and reviewed,.   It was decided to have an attorney review the agreements before entering into agreement.

There were no concerns from the floor.

A discussion concerning the suggested levy for the year 2015.  A recap of receipts and disbursements for the past three years was reviewed.  The levy will be set at the Annual meeting which will be held on Tuesday, March 11, 2014.  The board will suggest that the levies remain the same of 2014, i.e. $95,000 for the General fund and $250,000 for the Road and Bridge fund.

Nancy read a letter received from MAT requesting support of a Comprehensive Omnibus Transportation Finance Bill that will be coming before the State legislature this session.  Brian is going to gather additional information before considering such a resolution.

Thank you cards were received from the Headwaters Animal Shelter and the Hubbard County Historical Society for donations made to their organizations by the township.

A letter of introduction and solicitation for business was received from Knutson Brushing.

The Board of Appeals and Equalization will be held at the Lake Emma Town Hall on Monday, April 28, 2014.

The meeting adjourned at 9:05 PM on motion by Irene, seconded by Tony.

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Lake Emma Township Board Minutes – January 7, 2014

The Lake Emma Township Board Meeting was called to order by Chairperson, Brian Behrens, at 7:04 P.M. with the Pledge of Allegiance.  Present were Supervisors Behrens, Tony Platz, and Irene Weis, and Clerk Lynne Erickson. Treasurer Mavis Trenholm was absent.    Also present was Justin Long.

Minutes were distributed earlier and are available on the website.  Motion by Irene seconded by Tony to dispense with reading the minutes of the December 3, 2013 Regular meeting and approve the minutes as written.  Motion carried.

The Treasurer’s report was reviewed, with the following figures as of December 31, 2013: Total of all accounts = $467,998.54.  Of that amount, $138,814.84 is General Fund Revenue and $329,183.70 is Road and Bridge Fund Revenue.  Citizen’s National Bank accounts:  Money Market = $174,935.17, CD = $52,272.70, CD = $53,323.61, Checking = $217.31; State Bank accounts:  Money Market = $63,928.11, CD = $123,321.64Funds available:  $239,080.59.  Vouchers for payment:  #3330 through #3343.  Tax revenue of $$122,269.58 was received in December.   

Motion by Tony seconded by Irene to approve the Treasurer’s report as presented.  Motion carried.

Justin Long, of Long Construction, reported that the monthly workload has consisted mainly of snowplowing.  The extremely cold conditions have halted other planned work.  They hope to do some brushing and wood chipping if the weather improves.

The plowing issue on Hartman Drive has been going well.  Board members agreed that the Snowplowing Policy is the final word on plowing methods, ensuring that safety comes first.

Regarding the cut cable of Paul Bunyan Communications in 2013, Irene stated that communication between Long Construction and PBC should prevent any future issues. Long Construction will contact PBC before digging.  Paul Bunyan will relocate their cable in the event of a problem.

A draft Agreement from Arago Township, relating to the 2014 DNR Improvement Project on Haakon Drive, was presented and reviewed.  A second document, focusing on maintenance of jointly owned roads, was apparently prepared by Arago Township, but was not forwarded to Lake Emma officials.  The Clerk will contact Arago Township to obtain the maintenance document.  

Tony attended the County variance hearing for Walter’s Resort issues.  He reported that the septic system variance was approved but the density variance was denied. The Township’s concern is the management of the Township road, which will be impacted by the Resort’s new septic system.

Motion by Tony seconded by Irene to authorize payment of support requests which were tentatively approved at the 2013 Annual Meeting as follows:                  

$250   Marine Corps League

$600   Living at Home of the Park Rapids Area

$400   Hubbard County Animal Shelter                  

$1500  Kinship of the Park Rapids Area                  

$300   Headwaters Center for Lifelong Learning                  

$1500  Park Rapids Area Library                  

$2000  Hubbard First Response and Rescue                  

$1000  Lakes Area Dive Team                  

$250   Hubbard County Historical Society 

Motion carried.

Board members scheduled the Board of Audit to begin at 6:30 PM, prior to the February 4, 2014 meeting.

Correspondence and Reminders:

Hubbard County Township Meeting – Straight River Township, Monday, January 27, 2014 – 7:30 PM; Annual Meeting – Tuesday, March 11, 2014 – 7 PM; Tentative Board of Appeal Date:  Monday, April 28 – 9 AM, Town Hall.

Tony requested a change in the Board of Appeal date to a time after May 6. The County Assessor’s Office will be contacted for the requested change.  Bob Berdahl will be contacted to determine if he is willing to be nominated as Moderator of the Annual meeting.

Motion by Tony seconded by Irene to adjourn.  Motion carried.  Meeting adjourned at 8:25 PM.