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LLake Emma Township Minutes - Tuesday, December 1, 2009 

The regular monthly meeting of the Lake Emma Township Board was called to order by Chairperson Rod Westrum at 7:05 P.M. at the township hall.  Board members present were Supervisor Rod Westrum, Supervisor Roberta Doyle, Supervisor Jeff Adolphson, Treasurer Mavis Trenholm, and Deputy Clerk Marianne Potratz.  County Board member Doc Carlson, Terry Long, Jim Potratz, Frank Trenholm, Dan Kittilson, and Bob Berdahl were also present.   

The pledge of allegiance was recited.  The Clerk’s report for November was accepted as printed by motion of Jeff and second of Rod, and the motion was passed.   

The Treasurer gave her report, showing a balance on hand of $258,883.04 in all accounts at the end of November. General Revenue had a balance of $94,302.84, and Road & Bridge had $164,580.20 with $92,944.27 currently available.  The State Bank Money Market showed a balance of $61,629.55, the State Bank C.D. a balance of $115,329.46, Citizens National Bank Money Market a balance of $31,116.41, and the C.D. at Citizens National Bank a balance of $50,609.31.  The Citizens National Bank checking account had a balance of $198.31.  Jeff moved to accept the Treasurer’s report, and Rod seconded the motion, which passed.  Payment of vouchers #2746 through #2760 was authorized. 

Old Business:

Road Report:  Terry Long said that most of the projects planned for this fall have been completed, except the stumps removal project on Holly Road.  The past month they have been grading the roads, and even with all the rain, the roads look good going into the winter months.  They do plan to do some tree trimming during the next month.  The beaver dam on Intrepid Road has been somewhat of a problem.  

Jeff met with Mark Thomason recently regarding the Happy Drive easements problem on Pickerel Lake.  Mark wrote a letter to the DNR (copy of letter on file) asking for assistance in obtaining financing from the State Park Funds to pay the DNR to obtain legal easements for the property owners.  Lake Emma Township has already spent $8,659.78 trying to give these property owners legal accesses and the Board does not feel the township should have to invest further in this venture, since the DNR should have included legal accesses when they sold these properties to private owners years ago.  Mark asked for a meeting with a DNR representative, to include one of the supervisors from the township board also. 

A refund of $514.74 was approved to Mr. Ben Herr, funds not used of the $1500 posted to use for the vacation by the township of Hemlock Trail.  Total expenses for this project of the $985.26 have been paid out of those monies, and this closes this matter.  

New Business:

Dan Kittilson and Bob Berdahl presented a lengthy report on the watercraft inspections done this past summer in Lake Emma Township and also a report on the Lake Emma Township Healthy Lakes Partnership Grant Program.  They stressed the importance of the education of boaters and other users of the lakes, and also the commercial value to our townships and county of maintaining healthy lakes.  Copies of both of these reports will be made available on the Lake Emma Township web site.  Lake Emma Township has recognized the importance and value of encouraging our residents to be pro-active in attempting to keep our lakes clean.  The Lake Emma Township Board strongly supports the Lake Emma Healthy Lakes Partnership Grant Program as presented by these two gentlemen, who have put a lot of volunteer work and man hours into creating and implementing this program.  $5,000 was approved for this project from the township budget for 2010, to be used for watercraft inspections, grants to individuals (with a match by the landowners) for projects such as shoreline restoration, and for other projects designed to protect the lakes.  The Board will oversee the entire Program and will consider these reports, making recommendations at the January meeting.  The Board also recommended that Mr. Kittilson and Mr. Berdahl ask the local newspapers to include information on the program, to raise public awareness about it. 

The board was not interested in the request from Travis Crane to put the township web site on the first page of Google. 

Donations as approved at the Annual Township Meeting will be disbursed at the January meeting. 

The treasurer today received the tax settlement from Hubbard County in the amount of $164,206.96, which is not included in the balances listed above for the month ending November 30th.  This check will be deposited in the Citizens Money Market Account for now, and a decision will be made at one of the next meetings as to where these funds will then be transferred. 

Jeff brought up the centerline surveys that have been done by the township in recent years and will check to see what remains to yet be done and obtain quotes, after which time the Board will decide how much more the township wants to spend to complete this project. 

Doc Carlson commended the township board for their foresight and efficiency, and the board thanked him for his interest and for taking the time to attend the meetings.   

The next regular meeting of the Lake Emma Township Board will be on January 5, 2010.  A date for the annual Board of Audit will be decided at that meeting. 

Jeff moved to adjourn the meeting at 9:12 P.M.  Seconded by Roberta, the motion carried. 

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Lake Emma Township Board Meeting - Tuesday, November 3, 2009 

Chair Rod Westrum called the meeting to order at 7:00 PM with the Pledge of Allegiance.  Other members present were Supervisors Jeff Adolphson & Roberta Doyle, Treasurer Mavis Trenholm, and Clerk Nancy Bogaard.  Five residents/guests were also present. 

Reading of the minutes from the October meeting were approved as written on motion by Jeff, seconded by Roberta and motion carried.  Mavis gave the treasurer’s report as follows:  As of October 31, 2009 – Total of All Accounts = $356.787.92  General Revenue = $95,899.94 + Road & Bridge = $250,887.98, with $138,830.35 currently available.  Includes State Bank Money Market of $61,525.04; State Bank C.D. of $114,621.63; Citizens National Bank Money Market of $77,107.00; Citizens National Bank CD of $52,726.63; Citizens National Bank CD of $50,609.31 and Citizens National Bank checking account of $198.31.  Request for payment of vouchers #2740-2745 was presented.  Roberta moved to accept the treasurer’s report, Jeff seconded and motion carried. 

Old Business:

Terry Long of Long Construction presented the road report.  They have reconstructed Get A Round Road in conjunction with Mantrap Township.  The road will need some time to set up because of all the rain A Yield sign will be ordered to place at the intersection.  They have been grading the gravel roads repeatedly because of all the rain.  The shoulders on Grouse Road are finished.  Several trees have been removed from road beds.  The fencing around the culvert on Stocking Lake was cut to allow passage and beaver access.  A car has been parked in the turnaround on Hartman Road regularly for the past few months.  It will be in the way for snow removal.  Terry will check with the possible owner. 

Pickerel Lake (Happy Drive) Easement – Jeff talked to Cindy Buttleman at the DNR in Bemidji and she said they are in the process of hiring so the process isn’t progressing.  He has not contacted MAT attorneys yet. 

Hemlock Trail Vacation has been completed and recorded.  We will refund unused funds next month to allow for any other expenses to come in. 

Insurance for Lake Emma Township has increased greatly over last year.  Jeff moved to eliminate the Comprehensive Crime Coverage, and pay the balance of the premium. Roberta seconded, carried.  

Dan Kittleson reported on the water craft inspection that took place in Lake Emma Township.  A written report is expected by our December meeting.The Healthy Lakes Program is planning to apply for grants through SWCD for shoreline restoration, public accesses, etc.  25% Matching funds will be be required.  Minimum grant is $30,000 with money coming from the increased sales tax passed last year.  Jeff made a motion for a resolution to support the Clean Lake Legacy and the grants through SWCD, Roberta seconded, carried.  A committee will be put together with township residents.  Dan will put together a program for our December meeting. 

The township received a letter from Tony Platz regarding the Great River Energy proposed transmission line along County Road 18.  Other residents have also expressed a concern.  The town board is open to listening to all concerns and would support them in exploring all options. Great River Energy will be working with Public Utilities in the next phase of developing the transmission line. 

There were no concerns from the Floor. 

New Business:

The Board passed a resolution for an On Sale Liquor License for Zhateau Zorbaz on motion by Roberta, seconded by Rod. Carried.

A resolution for a Liquor license for Zhateau Zorbaz was approved and signed by the town board. 

A Sign Retroreflectivity assessment has to be in place by January 1, 2012 under regulations of the Federal Government.  Jeff will notify Rod and Nancy of available dates to inspect township road signs. 

Jeff attended a district meeting of the DNR and reported that State Park Road funds for 2009 were not distributed.  We had applied for a grant for the Grouse Road project, and never received a response. 

Correspondence, etc:  We received notice from MasTec that they will be digging and placing cable on Ithaca Drive. 

Jeff made a motion to adjourn at 8:40 PM, seconded by Rod.

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Lake Emma Township Board Meeting - Tuesday, October 6, 2009 

Chair Rod Westrum called the meeting to order at 7:10 PM with the Pledge of Allegiance.  Other members present were Supervisor Jeff Adolphson, Treasurer Mavis Trenholm, and Clerk Nancy Bogaard.  Three residents were also present. 

Reading of the minutes from the September meeting were approved as written on motion by Jeff, seconded by Rod, and motion carried.  Mavis gave the treasurer’s report as follows:  As of September 30, 2009 – Total of All Accounts = $385,601.83  General Revenue = $96,400.48 + Road & Bridge = $289,201.35, with $167,644.26 currently available.  Includes State Bank Money Market of $61,424.07; State Bank C.D. of $114,621.63; Citizens National Bank Money Market of $106,021.88; Citizens National Bank CD of $52,726.63; Citizens National Bank CD of $50,609.31 and Citizens National Bank checking account of $198.31.  Motion by Jeff, seconded by Rod, carried.  Jeff presented the breakdown of the bill received from Hubbard County Highway Dept for resurfacing Grouse Road.  Jeff made a motion to delay payment of the bill until November when we have a CD maturing.  Rod seconded and motion carried.  Payment of Vouchers - Bills to be paid:  Vouchers #2731-2739. 

Terry Long of Long Construction presented the road report.  They have reconstructed Get A Round Road in conjunction with Mantrap Township.  Terry has seeded the roadsides, but the placement of gravel will have to wait until the surface dries.  With the current rain, some of the roads with Base One may benefit with grading.  They also removed a tree on Grouse Road. 

A letter from Dan Roark, DNR, regarding the Pickerel Lake easement, was read describing how they arrived at the purchase price of $23,638.50.  Jeff outlined the situation from our viewpoint, as being a problem of the State, which they are expecting the township to handle for them. Jeff is going to send the information to MAT attorneys for information as to how to proceed.  We would also like to set up a meeting with the DNR for clarification on all issues. 

The appeal period for Hemlock Trail vacation has passed.  Nancy will check with the Court Administrator to verify that no appeals were received, and find out if any further action is required. 

A resolution for a 3.2 Malt Liquor license for Bayside Resort was approved and signed by the town board. 

Rod made a motion that the Agreed Value Coverage for the Township town hall be placed at $85,000, based on current billing cost.  Jeff seconded the motion and motion carried.  This resolution was in response to our insurance company request to increase our coverage from $65,000 to $168,588. 

A request for a “Children at Play” sign on Harmony Road was discussed and it was decided that we would not be placing any signs at this time because of the Rectroreflectivity Sign Program mandated at this time. 

The minutes from the Fire Contract Committee were reviewed.  The next meeting will be November 2nd

The maps for the Township road mileage were reviewed.  The only change would be the mileage for Harris Drive which was changed to .34 miles.  This map is turned into Hubbard County Highway Department and is displayed on their website. 

No one from the town board plans to attend the County Hazard Mitigation Plan Update Kickoff. 

We received notice from MasTec that they will be digging and placing cable on Humble Drive. 

The December meeting will be on Tuesday, December 1st.  It was discussed last month to move it to December 8th, but it will remain on December 1st

Rod made a motion to adjourn at 8:40 PM, seconded by Jeff.

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Lake Emma Township - Fall Road Tour - Thursday, October 1, 2009 

The Fall Road tour was held on Thursday, October 1, 2009, leaving the town hall at 4:15 PM.  Those participating were Chair Rod Westrum, Supervisor Jeff Adolphson, Treasurer Mavis Trenholm, Clerk Nancy Bogaard and Road Maintenance contractor Terry Long. 

We viewed Holly Road which received calcium chloride from Co 40 to just south of Pickerel Lake.   The road base needs to be graded before winter depending on rain received.   The gravel near Ronnie Oines will be lower slightly to conform to his drive way.  There are also stumps from trees along Holly that a resident had cut that need to be grubbed or pulled out.  From Pickerel Lake, Base One was applied on Holly to 270th Street and it appears to be holding up very well.  Base One was also applied to 270th Street, and it has not needed any additional work this summer. 

Gravel was added to 280th Street, which is a minimum maintenance road.  The roadsides were mowed and the road base is very passable.  Culverts may need to be placed in the future to prevent washouts. 

Next we went to Intrepid Road which has a Base One surface, which was graded after a rain and packed once this summer.  From Intrepid Trail, the Base One was applied this summer.  Base One also increases dust control.  There are dead trees along Intrepid that can be removed this winter as time allows. 

Long Construction is currently working on Get A Round Road which is a joint project with Mantrap Township.  Terry is doing the grading and Mantrap Township’s contractor  will put the gravel on, hopefully next week. 

Grouse Road received an overlay of bituminous, in addition to some reconstruction i.e. gravel, as part of the Co 7 bridge project.  Jeff explained that the slight bumps in the road are due to the crack sealing from previous years under the new overlay, and they will go down with traffic and over time. 

We returned to the town hall at 5:20 PM. 

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Lake Emma Township Board Meeting - September 1, 2009 

The September meeting of Lake Emma Township was called to order by Chair Rod Westrum at 7:05 PM with the Pledge of Allegiance.  Other members present were Supervisors Roberta Doyle and Jeff Adolphson, Treasurer Mavis Trenholm, and Clerk Nancy Bogaard.  Four township residents were also present. 

Reading of the Clerk’s report was dispensed with and the written minutes from August 4, 2009 Board meeting were accepted on motion by Roberta, seconded by Rod.  Mavis gave the Treasurer’s report as of August 31, 2009 – Total of All Accounts = $404,068.26  General Revenue = $100,376.28 + Road & Bridge = $303,691.98, with $186,110.69 currently available.  Includes State Bank Money Market of $61,323.26; State Bank C.D. of $114,621.63; Citizens National Bank Money Market of $124,589.12; Citizens National Bank CD of $52,726.63; Citizens National Bank CD of $50,609.31 and Citizens National Bank checking account of $198.31.  Payment of vouchers #2718-2730 were also approved for payment on motion by Roberta, seconded by Rod. 

Old Business:  Road Report – Terry Long of Long Construction was present and reported regular maintenance on all township roads.  They also constructed a turnaround and ditching on Garnet and started improvements on 280th Street, a minimum maintenance road.  Terry was asked to remove the stumps along Holly Road right of way and also do some grading near Ronnie Oines. Jeff and Terry met with Steve Keranen from Mantrap Township and discussed the shared road improvement on Get Around Road.  Long Construction will do the construction and the gravel will be purchase from Mantrap Township.  Rod made a motion to proceed with the shared road project and Roberta seconded the motion which carried. 

Great River Energy- Michelle Lommel presented information regarding a proposed Itasca Mantrap Potato Lake Substation.  The 115kV transmission line is expected to follow County Road 18 along the edge of Lake Emma Township.  All permitting will be done through the State, and there will be a public meeting prior to construction which will probably be in 2010. 

FEMA Flood Disaster Funds – Our application did not meet the deadline. 

Pickerel Lake (Happy Drive) Easement – Nancy spoke to Mark Westin of the State DNR and was told that the Legal (description and acreage) has been confirmed.  Mr. Westin was drafting the main body and expected approval from the State DNR office today.  It will then go to the Attorney General for approval, which should be within a week.  Mr. Westin also said the price for the land for the road and easement would be approximately $24,000.  Jeff suggested that there may be State Park Road funding available.  Jeff agreed to meet with attorney Mark Thomason to see what steps need to be taken to appeal the cost to the Commissioner of Natural Resources.  

Grouse Road has been resurfaced from County Rd 7 to the bridge between Big Sand and Lake Ida as part of the Hubbard County Zhateau bridge construction project.  Terry will check to see how much of the shouldering on Grouse Road he can do before freeze up.   

Hemlock Trail Vacation –The Order for Vacation sent to petitioners on August 10, 2009 and they have 40 days period for appeals. 

There were no concerns from the floor.

New Business:  Results from the MAT property valuation program which was conducted in August.  The fire extinguisher needs to be checked annually.   Mat suggested that we increaseIn connection with safety, Jeff made a motion to buy a first aid kit and get price information on a defililator for the township.  Roberta seconded the motion and it carried. 

Election Assistance for Individuals with Disabilities Grant are available but we did not recognize any needs our township had and do not plan to apply. 

Because of the Unallotment of Market Value Credits, we discussed the feasibility of increasing our levies for 2010 and decided to leave them as set at the annual meeting. 

The fall Road Tour was set for Thursday, October 1, 2009 at 4:00 PM. 

Aproximately 35 people attended the meeting held last month on Sign Retroreflectivity.  Jeff suggested that we plan to drive the township roads over a couple of months to evaluate our signs, with plans to replace a third of the signs at a time as needed.  

Correspondence, etc:

District 11 Township Meeting – Wednesday, Sept. 23, at 7:30 PM at Northern Lights Event Center.  Those board members able to attend will meet at the town hall at 6:15 PM to car pool. 

Jeff made a motion to reschedule the December meeting to the second Tuesday, December 8th.  Roberta seconded and the motion carried. 

Hubbard Co Environmental Services – Kelly Johnson – Lot Viewal, Thurs. Sept 17 at 11:05 AM;                          Interlachen Tennis Club & Resort – Lot Viewal – Thurs, Sept 17 at 11:30 AM;          Hearing – Monday, Sept 21 at 9:00 AM 

The Hubbard County Township Association meeting will be held at Henrietta Town Hall on Monday, Sepember 21st at 7:30 PM. 

The meeting was adjourned on motion of Roberta, seconded by Rod, at 9:00 PM.

Lake Emma Township Board Meeting - Tuesday, August 4, 2009   

The August meeting of Lake Emma Township was called to order by Chair Rod Westrum at 7:05 PM with the Pledge of Allegiance.  Other members present were Supervisors Roberta Doyle and Jeff Adolphson, Treasurer Mavis Trenholm, and Clerk Nancy Bogaard.  Nine township residents were also present. 

Mavis gave the Treasurer’s report July 31, 2009 – Total of All Accounts = $431,925.73.  General Revenue = $99,609.41 + Road & Bridge = $332,316.32, with $215,338.65 currently available.  Includes State Bank Money Market of $61,219.27; State Bank C.D. of $113,918.15; Citizens National Bank Money Market of $153,921.07; Citizens National Bank CD of $52,370.23; Citizens National Bank CD of $50,298.70 and Citizens National Bank checking account of $198.31.  Payment of vouchers 2715-2717 were presented for payment.  On motion by Jeff, seconded by Roberta, the report was approved and the vouchers were approved. 

Reading of the Clerk’s report was dispensed with and the written minutes from July 7, 2009 Board meeting were accepted on motion by Jeff, seconded by Rod.  

Old Business: 

Road Report – Terry Long of Long Construction reported that they had finished Base One on Intrepid Road, and have reworked roads that received Base One last year.  The turnaround on Garnet Drive is yet to be constructed and some work on 260th Street to be completed.  There is also a large tree that needs to be removed on Intrepid. 

There has been no new information on the FEMA Flood Disaster Funds.  

Pickerel Lake (Happy Drive) Easement.  The easement from Mark Thielen is completed and filed. There were no property damages paid to Mr. Thielen.  The application was sent to the State DNR last December, but we have not heard anything from the State since that time.  Thomason Law Office had submitted a letter stating what we believe the value of the West End easement, the North End easement and the old existing easement, but has received no response.  Larry Hetrick, a resident on Happy Drive, said he knows Mark Carlstrom and would contact him.  A Board member will also check with the DNR for the status on the application. 

Grouse Road is scheduled for some reconstruction and resurfacing from County Rd 7 to the bridge between  Big Sand and Lake Ida.  The project is supposed to start tomorrow.  Jeff said the blacktop is a higher quality product than what is currently on the road because it is coordinated with the County project.  Terry will check the progress of the resurfacing.  County Road 7 is closed to Thru Traffic and will be for a couple months. 

The bond from the residents who had presented the petition to vacate Hemlock Trail has been received.  Mark Thomason suggested that we could approve the final order, and Rod and Nancy as Chair and Clerk, could stop at his office to sign the order.  A motion to approve the Hemlock Trail Vacation Final Order was made by Roberta and seconded by Jeff and the motion carried.  Bernard Herr from Hemlock Trail was present and requested that the township blacktop the remainder of Hunter Road that joins Hemlock Trail.  The Town Board will look at that section of road and the decision will be made at a later date.

Get Around Road is a joint road between Lake Emma and Mantrap townships, and have proposed  working together to have the road rebuilt to include ditches and drainage.  Mantrap had scheduled the project for next year, but do have the money available now if we would like to proceed with the project yet this fall.  Get Around Road is approximately half a mile long.  Rod will contact Mantrap town board.

Lake Emma Township website has been added as a link to Hubbard County website.

Concerns from the Floor:

A township resident, Don Oldenburg, questioned who maintains a road that is held in public trust.  A platted road is a public road.  The road had been blacktopped by the residents on the road and they have been maintaining it.  Unless the township had voted to take over a public trust road, maintenance is left up to the residents on the road.  They have the option of submitting a petition signed by eight township residents to the town board, stating they wish the township to take over maintenance of the road. 

New Business:

Notice of the Unallotment of Aids/Credits payable in 2009 was received.  Our unallotment means that monies received will be $4870.00 less than originally expected. 

Lake Emma Township is sponsoring Road Sign Management Training on Tuesday, August 18th at LEC from 7 to 9 PM.  All signs in the township must meet reflective guidelines. 

Rod made a motion to renew the 6 month CD at Citizens National Bank at a rate of 2.0%.  Roberta seconded and motion carried. 

Summer Short Course Report was given by Roberta and Rod.  The weight restrictions on all roads throughout the state will be raised to 10 ton/axle unless otherwise posted.  The decision was made to monitor activity on the township roads, because most county roads will still be posted at a lower weight restriction. 

Weed & Brush Control Field Day Report was given by Roberta, Rod and Jeff.   In Clearwater County, sand pits are required to be certified by Land and Zoning that they are not spreading noxious weeds in their gravel, and the county will not buy gravel from an uncertified pit.   Hubbard County Commission Don Carlson was present and said Hubbard County has talked about a similar program but have done nothing yet.  The Township Board would like to see the Commissioner set up a program.  Terry Long is encouraged to contact Greg Hensel and become qualified to spray for weeds by next spring. 

Correspondence, etc:

Jeff informed the Board of a Shoreland Restoration Workshop in Rockville City Hall.  Cost is $60.  Chris Rausch said there had just been a workshop at Deep Portage.

Hubbard Co Environmental Services – John & Anne Nelson, Big Sand Lake     Lot Viewal Date:  Friday, Aug 14th - 9:10 AM;  Hearing Date:  Monday, Aug 17th - 9:00 AM. 

The meeting was adjourned on motion of Roberta, seconded by Jeff, at 8:50 PM.

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Lake Emma Township Board Meeting - Tuesday, July 7, 2009  

Our July meeting was called to order by Chair Rod Westrum at 7:00 PM with the Pledge of Allegiance.

Other members present were Supervisors Roberta Doyle and Jeff Adolphson, Treasurer Mavis Trenholm, and Clerk Nancy Bogaard.  Three township residents were also present. 

Reading of the Clerk’s report was dispensed with and the written minutes from June 2, 2009 Board meeting were accepted.  Mavis gave the Treasurer’s Report as of June 30, 2009 – Total of All Accounts = $296,397.24.  General Revenue = $51,171.87 + Road & Bridge = $245,225.37, with $79,810.16 currently available.  Includes State Bank Money Market of $61,115.46; State Bank C.D. of $113,918.15; Citizens National Bank Money Market of $18,496.39; Citizens National Bank CD of $52,370.23; Citizens National Bank CD of $50,298.70 and Citizens National Bank checking account of $198.31.  On motion by Roberta, seconded by Jeff, the report was approved.  Vouchers #2707- 2714 were approved for payment. 

Old Business:  Road Report – Terry Long of Long Construction reported that Base One has been applied to Holly Road and 270th Street.  The balance of Intrepid will be completed this week.  Jeff suggested that we may wish to change from calcium chloride to magnesium chloride for dust control which would be a financial savings to the township.  We have enough miles of gravel roads that we could have a truck come in without going through the county.  Hubbard County does not want to use magnesium chloride.  Magnesium chloride will do a better job when applied over a wet road.  Hartman and Harbor need to have a good rain at which time we should add some Base One to tie up the surface and the board told Terry to go ahead with the project.  Spot graveling on 280th Street and the turnaround on Garnet still need to be done. 

We have received some inquires for weed spraying for spotted knapweed on Half Moon Lane.  Terry said he has a sprayer for his tractor and could spray in some areas.  Jeff will contact Greg Hensel about

spraying by Oines.  The Board Supervisors will attend a Weed and Brush Control Field Day in Bagley on Friday, July 24th

There has been no new information on the FEMA Flood Disaster Funds.  

Jeff received information from Cindy Buttleman that the Pickerel Lake (Happy Drive) Easement application has been received in the Regional DNR office and should be reviewed by the end of July.  A land valuation has to be determined for the State road easement property, and then the file goes back to St Paul.  The land acquisition may be eligible for State Park Funds because it does serve a public access.   

Hubbard County awarded bids on the Zhateau Bridge and County Road 7 project which includes bituminous overlay for Grouse Road.  Central Specialties Inc was the low bidder and received the contract.  The project will begin in August 2009 which the Grouse Road portion being at the end of the project. 

There were no concerns from the floor.   

New Business:  Transfer of Funds into a CD for Road & Bridge was discussed, and it was decided that we should let the funds remain in the Money Market at this time.

Changes in MAT Insurance will raise coverage limits to $1,500,000.  Also, the Errors and Omissions and General Liability coverage will be combined into a Comprehensive Liability Coverage (CLC).  MAT will also be establishing several premium classes based on population to accurately reflect our risk. 

Lake Emma Township has been selected for the MAT Property Valuation Program which will more accurately determine the value of our town property. 

Rod, Roberta, Nancy and Mavis will attend the Summer Short Course on Thursday, July 30, 2009 at Walker Northern Lights. 

Correspondence, etc: MasTec notified they have buried cable at 17671 Half Moon Road.  It was decided that the board should pass a resolution restricting where buried cable is placed.  Nancy will draft a resolution for consideration at next month’s meeting. 

Hubbard Co Environmental Services – Lot Viewals: Thursday, July 16th- 10:10 AM with Hearing Date:  Monday, July 29th - 9:00 AM.

A thank you was received from Sentence to Serve for our donation. 

The meeting was adjourned on motion of Jeff, seconded by Roberta, at 8:30 PM.

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Lake Emma Township Board Meeting Agenda - Tuesday, June 2, 2009 

Our June meeting was called to order by Chair Rod Westrum at 7:00 PM with the Pledge of Allegiance. Other members present were Supervisors Roberta Doyle and Jeff Adolphson, Treasurer Mavis Trenholm, and Clerk Nancy Bogaard.  Three township residents were also present. 

Reading of the Clerk’s report was dispensed with and the written minutes from May 5, 2009 Board meeting were approved on motion by Jeff, seconded by Roberta, and the motion carried. 

Mavis gave the Treasurer’s Report as of May 31, 2009 – Total of All Accounts = $321,190.09.  General Revenue = $69,501.81 + Road & Bridge = $251,688.28, with $104,662.28 currently available.  Includes State Bank Money Market of $61,008.49; State Bank C.D. of $113,858.88; Citizens National Bank Money Market of $43,455.48; Citizens National Bank CD of $52370.23; Citizens National Bank CD of $50,298.70 and Citizens National Bank checking account of $198.31.  Vouchers #2689-2706 were also approved for payment.  The report was accepted on motion by Jeff, seconded by Roberta. 

Old Business:  Road Report – Justin Long of Long Construction reported they have replaced culverts on 270th Street and Harris Drive, and have been grading township roads.  They will be applying Base One on Holly Road from the south edge of Pickerel Lake to 270th Street, then east on 270th to County Road 4, and also on the balance of Intrepid Drive. 

FEMA Flood Disaster Funds were applied for road repairs in connection with flooding this spring.  Our application may not be approved, because the deadline had been the Friday before we applied.  Dave Konshok will notify us. 

Pickerel Lake (Happy Drive) Easement has not progressed.  Jeff has contacted Mark Carlstrom of the DNR and he was not aware that the application for the easement had been filed with the DNR office, and that he would be looking into it to find out why we have not heard anything. 

The Hemlock Trail Vacation deadline was not met for receiving verified statement from property owners.  The deadline was part of the Order signed by the town board on January 2, 2009.  Jeff made a motion the project for vacation of the Hemlock Trail is tabled until the property owners submit the bond of $1500 and answer the requirements of the order, and request an extension.  Rod seconded the motion and it carried. 

Jeff reported that he had heard from Jed Nordin and that Hubbard County will be responsible for inspection of Grouse Road repairs and overlay in conjunction with the Zhateau Bridge replacement project this summer beginning in August. 

Townships have the authority under Minn. Stat. 169.04 to regulate the standing or parking of vehicles on township roads within their jurisdiction.  Roads must be identified in a township ordinance, and once adopted, the roads designated no parking must be properly signed.  Instead of passing an ordinance at this time, it was decided that a personal visit to the offending party be made by one of the Board members, along with another resident of the township, and if the problem continues, our Clerk send a letter identifying the problems. 

An honorarium for Cemetery Sexton for the 2008 partial year of $50 will be paid to Kathy Selseth, on motion by Rod, seconded by Jeff, and motion carried.  The annual honorarium is $300. 

Concerns from the Floor:  Chris Rausch reported that the postmaster has approved the residents on Ivy Drive to move their mailboxes next to Ivy Drive.  They had a question of where to obtain breakaway mailbox posts.  They can be gotten at Farm & Fleet, but the price is $66 which is high.  The township does not have a source for the posts. 

Howard Gensler reported that a grant had been received for restoration on the vacated roadbed of Half Moon Trail. 

New Business:  An addendum to the Assessor contract received from Loren Tolkkinen was read by Rod.  The new regulations to agricultural and rural improvement parcels resulted in 170 additional parcels for Lake Emma Township.  Based on the additional parcels, Loren reduced his cost per parcel for his contract going forward.  Rod made a motion to approve the new contract, which was seconded by Roberta.  The motion carried. 

Nancy presented a Resolution that was drafted following a combined township meeting to discuss the process and procedure for determining the allotted annual fees to the townships for fire protection. Fees charged to the townships have increased greatly.  The operational budget plus capital investments are split among the city and the townships contracting with the city for fire protection.  Jeff made a motion to sign the Resolution provided by the committee.  Rod seconded. Motion carried. 

The establishment of a Conservation Committee for Lake Emma Township was discussed.   This committee would manage the township’s conservation and healthy lakes fund, and make recommendations to the Town Board for projects they determine would benefit the township.  The mission will be to direct fund’s money to the most efficient and appropriate used in projects concerning our lakes, rivers and wetlands.  The committee will consist of three people appointed by the town board and one non-voting town board member.  Chris Rausch, who was present at the tonight’s meeting agreed to be on the Committee. Board members will contact other possible residents. The per diem will be based the number of meetings and decided by the town board.  The final approval on any projects will be made by the town board at the regular monthly meeting.  Rod made the motion, seconded by Jeff, and the motion passed. 

A resolution to require funds up front before starting a new road project (vacation, easement, etc.) was discussed.  Any petition for a project brought to the town board for consideration, such as, but not limited to, vacations or easements would have to meet these requirements 

Correspondence, etc:  MasTec – buried cable notification – Rustar at 20378 Infinity Loop and Gene Landsidel at 17623 Hamlet Dr. 

Hubbard Co Environmental Services – Lot Viewal – Rodney & Charlene Westrum- Thurs., June 11, approximately 10:25 AM. 

Membership cards for Minnesota Association of Townships were distributed. 

Summer Short Course will be held in Walker on Thursday, July 30, 2009. 

The adjournment of meeting on motion of Rod, seconded by Roberta, at 8:50 PM.

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  Lake Emma Township Minutes - Tuesday, May 5, 2009 

The regular monthly meeting of the Lake Emma Township Board was called to order by Chairperson Rod Westrum at 7:00 P.M. at the township hall.  Board members present were Supervisor Rod Westrum, Supervisor Roberta Doyle, Supervisor Jeff Adolphson, Treasurer Mavis Trenholm, and Deputy Clerk Marianne Potratz.  Terry Long, who is under contract to Lake Emma Township for road maintenance, was also present, as well as Cemetery Sexton Kathy Selseth and Tom Miller from Arro Surveying and Engineering of Park Rapids.

The pledge of allegiance was recited at the beginning of the meeting.  The Clerk’s report was accepted as printed by motion of Rod and was seconded by Jeff, and the motion passed.   

The Treasurer gave her report, showing a balance on hand as of April 30, 2009, of $342.600.44 in all accounts. General Revenue had a balance of $69,370.44, and Road & Bridge had $273,230.00, with $127,991.02 currently available.  The State Bank Money Market showed a balance of $60,911.70, the State Bank C.D. a balance of $112,991.02, Citizens National Bank Money Market had a balance of $66,496.06, one C.D. at Citizens National Bank had a balance of $52,003.35, and a second C.D. had a balance of $50,000.  The Citizens National Bank checking account had a balance of $198.31.  Jeff moved to accept the Treasurer’s report, and Jeff seconded the motion, which passed.  The State Bank C.D. will mature on 5/8/09, and Mavis presented the interest rates she had obtained from the three banks in Park Rapids.  Jeff moved to authorize Mavis to get the best possible rate for the C.D. and redeposit it for one year.  Seconded by Rod, the motion passed.  Payment of vouchers #2683 through #2688 was authorized. 

Old Business:  Kathy Selseth, Lake Emma Township Cemetery Sexton, brought copies of the cemetery records to the meeting.  She recently had three copies made so that she has a current record, one can be left at the township hall, and she suggested a third copy be left with whomever would be appointed to take her place, in the event of her absence.  The Board appointed Mavis to this position, which she accepted.  Kathy also has had two CDs made of these records.  The Board asked her to keep one in her possession and leave the second one at the Township Hall. 

Kathy also brought to the Board’s attention the fact that two new graves are covered with gravel.  She would like to have some black dirt brought in, and she and her husband would wheelbarrow dirt to these graves and plant some grass on them, and they would do this on any other new graves at the Cemetery.  After discussion, the Board requested that Terry Long dump five yards of dirt in the southeast corner of the cemetery for this purpose.  They also asked Kathy to keep track of her time and expenses involved with caring for the Cemetery, and submit a voucher for payment for this extra work.  Rod also suggested that she receive the partial honorarium, usually paid in December, for the part of 2008 when she acted as Sexton.  Cost of grave plots was also discussed, and Kathy said the current price for a 10x10 plot (2 graves) is $150 for residents, $300 for non-residents; the price for a 5x10 plot is $100 for residents, $200 for non-residents.  Rod said he will be contacting the Sheriff’s office STS people for mowing and lawn work for the cemetery and town hall, and the Board also wishes to have them do some weed-and-feed application at the cemetery and town hall.  If they do no have the equipment available, he will contact Keith Torma, landscaping contractor, for that purpose.  

Road Report:  Terry Long said he is well into regular spring grading and maintenance on the township roads.  Crack sealing of all the asphalted roads has been completed.  He will be attending the spring road tour on Friday, May 8th. 

Tom Miller from Arro of Park Rapids presented copies of the seven township roads recently surveyed for legal road descriptions and road easements.  The Board looked over the hard copies he brought for them and also accepted the C.D. of these records.  Mr. Miller said the copies will be turned in to the County Survey Department, Public Works, County Highway Department also.  The company’s final bill was turned in for payment on this date. 

The Board also asked Mr. Miller about the Sunset Lodge PUD recently approved by the County Board on Potato Lake.  His company is doing the work on the preliminary plat for the PUD.  There will be eleven units, and it will have one dock system with eleven slips.  The PUD had over 600 feet of lakeshore.  It apparently will continue to operate as a resort for the next year or two, while completing the Planned Unit Development requirements. 

There was nothing new to report on the Happy Drive (Pickerel Lake) easement, Hemlock Trail vacation, or the Grouse Road project.  The $1500 bond for the Hemlock Trail project was never submitted.  Some right-of-way problems are still being worked out on Grouse Road and will probably not be resolved until July. 

The Board was reminded about the Board of Appeal and Equalization meeting on Friday, May 8th, at 9 A.M., as well as the Spring Road Tour later that day, at 2:00 P.M. 

New Business:  The Board discussed at length the establishment of a Conservation Committee to make recommendations to the Board regarding conservation projects to be implemented within Lake Emma Township.  $5,000 has been line-itemed in the 2010 budget for this purpose.  The Board would like to appoint the members of this committee by this fall. 

Parking on the right of way on township roads by private vehicles and trucks was discussed.  Terry said this can be a problem in the winter also, when the plow is unable to get through township roads because of vehicles parked there.  Some discussion took place about the possibility of the township’s developing an ordinance in regard to this matter.  Apparently it could be enforced by the Sheriff’s Department if it was a reasonable ordinance.  Members of the Board will be discussing this with other townships before making a decision. 

Rod volunteered to work on a resolution to be presented to the Board for consideration to require that funds be deposited up front prior to starting any new group or individual road project, to ensure that the township does not expend funds for these purposes that will not be reimbursed by the affected landowners.  A reasonable amount must also be decided upon. 

Members of the Board may attend a meeting at the Arago Town Hall on Thursday, May 7th, at 7 P.M. to discuss Fire Contracts.  Also, the Township Association Meeting will be held at the Rockwood Town Hall on May 18th.  Interested board members should meet at the town hall at 6:30 P.M.  

Board members were reminded to turn in wage and expense vouchers by May 31st for payment at the June board meeting. 

Jeff moved at 8:50 P.M. the meeting be adjourned.  Seconded by Roberta, the motion passed.  

   

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Lake Emma Township Board Meeting Minutes - Tuesday, April 7, 2009 

The regular meeting of the Lake Emma Township Board was called to order at 7:00 P.M. with the flag pledge.  Board members present were Vice Chair Roberta Doyle, Supervisors Jeff Adolphson, Treasurer Mavis Trenholm, and Clerk Nancy Bogaard.   

The Clerk’s Report from the March 3rd Board meeting was accepted as printed by motion of Roberta, second of Jeff; motion carried.  Mavis gave the Treasurer’s Report March 31, 2009 – Total of All Accounts = $380,980.26.  General Revenue = $99,667.47 + Road & Bridge = $281,312.79, with $165,985.89 currently available.  Includes State Bank Money Market of $60,811.74; State Bank C.D. of $112,991.02; Citizens National Bank Money Market of $104,975.84; Citizens National Bank CD of $52,003.35; Citizens National Bank CD of $50,000.00 and Citizens National Bank checking account of $198.31. Vouchers 2674-2681 were presented for payment. Jeff made a motion to approve the treasurer’s report, Roberta seconded, and carried. 

Old Business:  Road Report – Terry Long of Long Construction reported several culverts frozen with the freeze and thaw cycles.  They have added some gravel and did some grading, and will be continuing with other roads.  Jeff made a motion that Harris Drive and 270th Streete be repaired, even prior to the spring road tour.  Roberta seconded and motion carried.  There is a possibility of obtaining Disaster funds by submitting bills to Dave Konshok. 

There no new developments to the Pickerel Lake (Happy Drive) Easement.  

There was no progress on the Hemlock Trail vacation.  Mark Thomason has not heard from residents or their lawyer, including information regarding the bond that was required by March 1, 2009. 

Grouse Road project will go ahead in summer 2009.  Right-a-way may still be an issue, and then bids would be let with construction beginning this summer. 

Jeff made a motion to schedule the Spring Road Tour on Friday, May 8th following the Board of Appeals, approximately 2:00 PM.  Roberta seconded the motion and it carried. 

At the Annual meeting, Rob Tiffany requested that we look at adopting a No Overnight Parking ordinance for township roads.  Jeff suggested that we contact MAT attorney for their input, and volunteered to email them. 

Jeff also brought up the possibility of identifying township roads in conjunction with the Hazard Sign Replacement program, since the new 911 signs do not designate which are township roads.  Terry suggested that just a sign stating “township road” might be appropriate so people are not confused by two names.  Jeff said the township road numbers are still on the county map. 

Jeff made a motion to cap donations per year at $8000 or 7% of the General Revenue Fund, whichever is less.  Roberta seconded and motion carried. 

There were no concerns from the floor. 

New Business:  Jeff made a motion for the purchase of computer software protection for each of the township’s computers.  Roberta seconded the motion and it carried.  Nancy and Roberta will check into coverage. 

Board of Appeal & Equalization will be held on Friday, May 8, 2009 at 9:00 AM. 

Correspondence, etc:  The township received notification from Mastec for a dig on 264th Street. 

Adjournment of Meeting:  Roberta moved to adjourn the meeting at 8:15 PM.  Seconded by Jeff, the motion carried

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Lake Emma Township - Annual Meeting - Tuesday, March 24, 2009 

The 2009 Annual Meeting of Lake Emma Township was called to order at 7:05 PM by Clerk Nancy Bogaard on March 24th, rescheduled because of the snow storm on March 10th .  Fifteen residents were present.  The Pledge of Allegiance was recited. 

Roberta Doyle nominated Karl Dyre for Moderator for the meeting.    There were no other nominations and Mr. Dyre was approved unanimously. 

Nancy Bogaard read the minutes from the 2008 Annual meeting.  There were no corrections and the minutes were approved on a motion by Roberta Doyle, seconded by Lynette Hilber. 

The financial report for 2008 was distributed to all members present.  The report showed Revenue received for 2008 as $416,142.91 and Disbursements at $346,746.32.  The ending balance as of 12/31/08 was $406,469.40.    Actual distributions for the General Revenue Fund were $91,944.66 and the Road & Bridge Fund distributions were $254,801.66 which are both under budget for the year.  Bank loans for the township hall and improvement to Hunter Road were both paid off in 2008, so the township has no outstanding debt at this time.  Donations were discussed and it was explained that the amounts donated in 2008 were voted on at the 2007 annual meeting to coincide with 2008 budget levied at the same meeting.  Without further discussion, the report was approved as printed on motion by Dan Kittilson, seconded by Jim Bodsgard. 

Several organizations were represented at the meeting requesting donations.  Letters were also read from organizations not represented.  Lively discussions were held resulting in motions approved for 2010 donations as follows: 

Motion by Jeff Adolphson, second by Rob Tiffany, $2000 to the Park Rapids Area Library Board; 

Motion by Roberta Doyle, seconded by Jennifer Therkilsen, $2500 to Hubbard lst Response & Rescue; 

Motion by Rob Tiffany, seconded by Dan Kittilson, $1500 to Kinship; 

Motion by Jim Bodsgard, seconded by Jeff Adolphson, $500 to the Lakes Area Dive Team; 

Motion by Dan Kittilson, seconded by Steve Blanchard, $500 to the Headwaters Animal Shelter.

Motion by Ken Grob,seconded by Bob Berdahl, $600 for Living at Home. 

Dan Kittilson, representing the Hubbard County Lakes Association, made a suggestion that Lake Emma Township establish a Healthy Lakes Fund beginning in 2010.  Lake Emma Township has already committed $1000 to a watercraft inspection program at the township’s public landings for 2009.  The Healthy Lakes Fund would be used for projects that help protect the health and water quality of lakes in our township.  Lake Emma Township has the largest number of lakes in Hubbard County.  Projects would normally focus on Aquatic Invasive Species prevention, healthy shorelines, and other clean water initiatives.  Ken Grob made a motion for the township to designate $5000 for a Healthy Lakes and Rivers program, and to appoint a citizens committee to make recommendations for proposed projects to the township board.  Jennifer Therkilsen seconded the motion and it carried. 

Jeff Adolphson, supervisor on the township board, gave a road report of activity during 2008.  The vacation of Half Moon Road was completed, with the property going back to the residents adjoining the road.  Turn arounds were construction on both sides of Blue Lake.  The east end of Half Moon Road was upgraded with new gravel and Base One applied.  The west end of Half Moon Road was also regraveled.  Gravel was added to Holly Road between 270th Street and the Minimum Maintenance Road.  The intersection of Intrepid Trail and Intrepid Road was reconstructed.  Gravel and Base One were applie to Hartman Drive and Harbor Trail.  Culverts replaced on Holly Road and Intrepid Road.  A sink hole was replaced on the north end of Green Pines Road.  Calcium Chloride was applied on 270th Street, Intrepid Road and Holly Road. 

The township is currently working on a petition by Hemlock Trail residents, to vacate a public trust road adjoining their properties.  The township, as the local unit of government, is also in the process of acquiring the access of Happy Drive, south of Pickerel Lake.  Property was sold by the state without proper access to their property.  Happy Drive is primarily a State Forest road on School Trust Land, but is on private land where it meets County Road 4.  Improvements to 280th Street and the north end of Holly Road are slated for this summer.  Both are minimum maintenance roads.  Also, resurfacing of Grouse Road in expected this summer in conjunction with the replacement of the Zhateau Zorbaz bridge on County Road 7. 

Rob Tiffany asked if the township has an ordinance restricting overnight parking on township roads.  We do not.  The possibility will be discussed at our regular township board meeting. 

Jeff Adolphson made a motion to set the budget levy for 2010 at $95,000 for the General Revenue Fund and $275,000 for the Road and Bridge Fund.  This is the same as for 2009.  Jim Bodsgard seconded the motion and the motion carried. 

The 2010 Annual meeting is scheduled for Tuesday, March 9th at the town hall. 

The meeting adjourned at 9:13 PM.

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Lake Emma Township Board Meeting Minutes - Tuesday, March 3, 2009 

The regular meeting of the Lake Emma Township Board was called to order at 7:00 P.M. with the flag pledge.  Board members present were Vice Chair Roberta Doyle, Supervisors Jeff Adolphson, Treasurer Mavis Trenholm, and Clerk Nancy Bogaard.  Three members of the community were also present.  

The Clerk’s Report from the February 3rd Board meeting was accepted as printed by motion of Roberta, second of Jeff; motion carried.  Mavis gave the Treasurer’s Report as of Febraury 28, 2009 – Total of All Accounts = $396,470.80.  General Revenue = $104,438.76 + Road & Bridge = $292,032.04, with $181,476.33 currently available.  Includes State Bank Money Market of $60,705.30; State Bank C.D. of $112,991.02; Citizens National Bank Money Market of $120,572.82; Citizens National Bank CD of $52,003.35; Citizens National Bank CD of $50,000.00 and Citizens National Bank checking account of $198.31.  Bills for vouchers 2659-2673 were submitted for payment.  Jeff moved to accept the treasurer’s report.  Roberta seconded the motion, which carried. 

Old Business:

Road Report – Justin Long reported cleaning up turnarounds and applying salt and sand on ice. 

There were no new developments to the Pickerel Lake (Happy Drive) Easement.  

There was no progress on the Hemlock Trail vacation.  Mark Thomason has not heard from residents or their lawyer, including information regarding the bond that was required by March 1, 2009. 

Grouse Road project will go ahead in summer 2009.  The state has requested additional details of the proposed improvements. 

Roads were identified that will require Calcium chloride and weed spraying in 2009.  A copy will be sent to the County Engineer and Greg Hensel. 

Jeff made a motion that we get a wire rack to store surveyor’s drawings. Roberta seconded it, and the motion carried.  Mavis will order one from Quill.  

There were no concerns from the floor. 

New Business: 

We received the bill from the City of Park Rapids for our Fire contract for April 1, 2009 through March 31, 2010 in the amount of $30,018.19.  Board members had attended a meeting at the Fire Hall last month at which time they explained the formula for calculating the amount for the contracts.  Jeff made a motion to accept the contract, Roberta seconded it, and the motion carried. 

Spring Short Course will be held on Wednesday, April 1, 2009 at Northern Lights in Walker, 9 AM to 3:30 PM.  Roberta, Mavis and Nancy will attend. 

Board of Appeal & Equalization will be held on Friday, May 8, 2009 at 9:00 AM. 

The Annual Meeting will be held at the town hall on Tuesday, March 10, 2009 at 8 PM. 

Correspondence, etc: 

Mastec inquired whether Utility permits are required before placing cable along or under our township roads.  Nancy will notify them that we do not require a permit, but would require notification.  

Minnesota Spring Maintenance Training will be held April 14-15, 2009 at St Cloud Civic Center.  Information was given to Long Construction with the offer that the township would pay registration fees if they wanted to attend. 

Adjournment of Meeting:

Jeff moved to adjourn the meeting at 7:50 P.M.  Seconded by Roberta, the motion carried.

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Lake Emma Township Board Meeting Minutes - Tuesday, February 3, 2009 

The regular meeting of the Lake Emma Township Board was called to order at 7:00 P.M. with the flag pledge.  Board members present were Chair Rod Westrum, Supervisors Jeff Adolphson and Roberta Doyle, Treasurer Mavis Trenholm, and Clerk Nancy Bogaard.  Seven members of the community were also present.  

The Clerk’s Report from the January 6th board meeting was accepted as printed by motion of Roberta, second of Jeff; motion carried.  Mavis gave the Treasurer’s Report as of January 31, 2009 – Total of All Accounts = $385,667.28.  General Revenue = $105,482.73 + Road & Bridge = $280,184.55, with $222,240.74 currently available.  Includes State Bank Money Market of $60,612.31; State Bank C.D. of $112,100.97; Citizens National Bank Money Market of $161,430.12; Northwood Bank CD of $51,325.57; and Citizens National Bank checking account of $198.31.

Bills for vouchers 2645-2658 were submitted for payment.  Roberta moved to accept the treasurer’s report.  Rod seconded the motion, which carried. 

Old Business:  Road Report – Terry Long – Have been scraping the roads, and winging back the snow on township roads.  The bus turnaround on Half Moon Road West has been changed to be within the public access.  Rod made a motion to accept the new contract for Road Maintenance for two years with Long Construction, Jeff seconded, and the contract was signed. 

Pickerel Lake (Happy Drive) Easement – The DNR application has been acknowledged and is being reviewed.  The cartway issue on the east end of the road which is owned by Mark Thielen is a second issue.  A settlement will have to be reached with Mr. Thielen.  Appraisals are done for the easement and cartway.  

There were no new developments on the Hemlock Trail vacation.  

Concerns from the Floor:  The Open Meadows plat has been approved by the county and recorded. 

New Business:  Quotes for Center Line Survey Contract were received from Arro of Park Rapids and Emmons & Olivier Resources.  Rod moved to table the discussion until the end of the meeting, which was seconded by Jeff. 

COLA – Ken Grob & Dan Kittleson presented information regarding a grant they have applied for which includes funds to prevent the spread of Aquatic Invasive Species in Lake Emma Township.  They are applying for a $3000 grant which would need to be matched by local funds.  COLA would raise $2000 from the Lake Association and businesses in the township and requested $1000 from the Lake Emma Township board.  Jeff made a motion to contribute $1000 to the program, and Rod seconded it, and it carried.  The information will be presented at the Annual meeting in March. 

Mavis checked interest rates for renewing our Northwoods Bank CD.  Northwoods Bank offered 1.9% interest, and there would be no change for an additional $50,000.  State Bank’s rate was also 1.9% for 6 months, or 2.15% for 9 months.  Citizens Bank offered 2.45% for 6 months and 2.70% for 9 months. Jeff made a motion to move the Northwoods Bank CD to Citizens for 9 months at 2.7% and put an additional $50,000 at Citizens for 6 months for 2.45% for Road and Bridge funds.  Roberta seconded the motion and it carried. 

Nancy gave a brief Board of Audit report.  The township was able to keep disbursements under budget for 2008, and were able to pay off all outstanding debt. 

The Annual Meeting will be held at the town hall on Tuesday, March 10, 2009 at 8 PM. 

Correspondence, etc: Hubbard Co Environmental Services – Berghuis (Sunset Lodge) conditional use hearing Tues., Feb 10, at 9:30 AM.  

Rod reported on his visit to the meeting on the Septic System ordinances..

Thank you’s were received from Park Rapids Area Library, Living at Home Program, and   Headwaters Animal Shelter for the donations received from the township. 

Jeff reported on the Hubbard County Township meeting last week.   We must decide on our calcium chloride requirements and weed spraying needs to obtain the county prices.  Rod made a motion to continue working with Hubbard County for both calcium chloride application and weed control.  Roberta seconded and the motion carried. 

Minnesota LTAP 2009 workshop schedule was looked at, and the township is willing to pay expenses for Terry or one of his men to attend if they are interested. 

Roberta made a motion to accept the $6600-$6800 quote from Arro, which was the low bid.  The motion was seconded by Jeff, and the motion carried. 

Adjournment of Meeting: Roberta moved to adjourn the meeting at 8:22 P.M.  Seconded by Jeff, the motion carried.

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Lake Emma Township Board Meeting Minutes - Tuesday, January 6, 2009 

The regular meeting of the Lake Emma Township Board was called to order at 7:00 P.M. with the flag pledge.  Board members present were Chair Rod Westrum, Supervisors Jeff Adolphson and Roberta Doyle, Treasurer Mavis Trenholm, and Clerk Nancy Bogaard.  Five members of the community were also present.  

The Oath of Office was taken by Jeff Adolphson as supervisor elected last election.  Roberta Doyle and Nancy Bogaard had taken the oath previously.  

The Clerk’s Report from the September 2, 2008, board meeting was accepted as printed by motion of Roberta, second of Jeff; motion carried.  Mavis gave the Treasurer’s Report as of December 31, 2008 – Total of All Accounts = $406,469.40.  General Revenue = $119,004.08 + Road & Bridge = $287,465.32, with $243,042.86 currently available.  Includes State Bank Money Market of $60,512.84; State Bank C.D. of $112,100.97; Citizens National Bank Money Market of $182,331.71; Northwood Bank CD of $51,325.57; and Citizens National Bank checking account of $198.31.  Bills for vouchers 2623-2644 were submitted for payment.  Jeff moved to accept the treasurer’s report.  Roberta seconded the motion, which carried. 

Old Business:

Road Report – Terry Long reported they have been snowplowing and sanding, and have cleared ice on some roads.  They will have to wing out the roads and turnarounds to make room for additional snow.  Jeff suggested that is we get a January thaw, that the blacktopped roads be scraped.  Jeff had a call from a resident regarding the intersection of Hartman and Harbor, that one resident parks his vehicle on the township road restricting travel and snowplowing and requested the township notify them.  A form letter could be sent to notify them of the liability.  Clearing of trees in the right away was discussed.  Property owners are to be notified if trees are cut.  A form letter will be prepared so owners can be notified.  The north end of Holly Road and 280th Street which are both minimum maintenance roads were discussed regarding accessibility. 

Pickerel Lake (Happy Drive) Easement – Tom Miller of Arro was present and has supplied the information regarding the legal description to Mark Westin of the Division of Lands and Minerals that he had requested.  There is also a problem with the legal description with the Recorder’s office which Mark Thomason is correcting. 

Tom Miller also brought up the recording of Galaxy Trail which runs through Sunset Lodge, and was turned back over to the township when the new County Road 40 was built in the 1960’s.  There is a township resolution to vacate the road, but there is no record of the recording.  Jeff is going to check with Mark Thomason for the next step to be taken.  

A public hearing for the vacation of Hemlock Trail was held at 7:30 PM as part of the regular meeting. Rod Westrum, Supervisor, viewed the road at 6:45 PM on Tuesday, January 06, 2009.   Jeff read the Order for Vacation as prepared by Thomason Law Office.  An addendum is being added that property owners would agree to give each other a 33’ access easement.  Jeff made a motion, seconded by Roberta, that the Order be accepted with the addendum. The motion carried and the Order was signed.  The residents have blacktopped Hemlock Trail at their own expense, and have been maintaining the road.  Residents are requesting the township blacktop the 600-700 feet of Hunter Road, from the existing blacktop to Hemlock Trail.  The decision was made to look at that part of the road in the spring, and contact the property owners involved.  The public hearing ended at 8 PM. 

Concerns from the Floor: None 

New Business: 

Jeff reported that weight limits for all paved roads were raised to 10 tons unless posted otherwise.  It is hoped that the wording is changed under the new legislature. 

The township is required to establish a sign management program which will probably require all signs be replaced by 2012 to meet the requirements.  Documentation will be necessary.  We may need to replace one third of the signs each of the next three years to meet the requirements. 

Dave Olsonawski, County Hwy Engineer, issued a statement regarding the condition of our one bridge on Grouse Road, that minor cracks on the apron and rip rap on the edges need minor repair. 

Quotes for Center Line Surveys for Green Pines Road, Garnet Drive and 230th Street were received from Arro of Park Rapids and from Emmons & Olivier Resources, Inc.  Roberta made a motion to accept the Arro bid as the lowest bidder.  Rod seconded the motion and the motion carried.  Jeff made a motion, seconded by Rod, to get quotes for further bids to survey additional roads, including 270th Street from County Road 4 east to Iris Drive (1.2 miles); 250th Street east of County Road 4 to County Road 40 (1.8 miles); 250th Street east of County Road 7 (.5 mile);  270th Street from Holly Road west (.7 mile);  Glider Drive north of County Road 50 (.7 mile);  and Greenwood Trail off of County Road 7 (.25 mile).  Motion carried. 

Board of Audit was set for Saturday, January 24, 2009 at 10:00 AM.  Following the meeting we will clean out old files. 

Annual Meeting – March 10, 2009 at 8 PM 

Rod Westrum was elected Chair for 2009 by unanimous vote. 

Adjournment of Meeting:  Roberta moved to adjourn the meeting at 9:30 P.M.  Seconded by Rod, the motion carried.

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